HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.15.1999 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 15, 1999 7:00 P.M.
CITY HALL CONFERENCE TABLE (COFFEE ROOM)
MEMBERS PRESENT:
Chairman Bud Johnson
Gary Temple
Ken Olson
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Jim Stevens
Mary Embleton
Jim Stevens presented a letter to the committee regarding the loss of Brush Truck #2, a 1953 model truck. There
is no insurance coverage for engine loss by the MMIA. The State of Monta[qa surplus depot had three similar
trucks, one of which was a guard unit truck, rebuilt in 1988 with 6,700 miles for $1,500.00. It would need to be
painted and the other equipment, such as the tank, light bar, etc., would need to be transferred from the old
truck. The tender truck committee has volunteered to do this. Motion by Gary to allocate up to $3,500.00 to
acquire a new brush truck, seconded by Ken and passed unanimously.
The committee reviewed and approved the following purchase requisitions:
GENERAL FUND:
Carpet for City Hall (done in October)
WATER FUND:
Chemicals and supplies
SEWER FUND:
Chemicals
CPU card for control system
Commercial electric water heater
$ 3,661.73
1,043.70
660.00
858.54
2,596.00
Reviewed and approved the payroll register for PPE 11/1/99.
Discussed the need for repair work to be done on the pool, but money was not appropriated specifically for that
purpose. Larry will be asked to provide a time line for the work to be done which will then determine when a
decision will need to be made as far as appropriating funds. At that time, different financing options will be
analyzed. Discussion was also held regarding the facilities space study. The committee agreed that it would be
advantageous to set up another goal session in January to examine this issue. It would also be helpful to the new
council members.
The next meeting will be December 6th at 7:00 p.m.
Meeting adjourned at 8:15 p.m.
Respectfully submitted,
Clerk-Treasurer
Reviewed and discussed the comp/OT report for PPE 11/15/99. Mary was instructed to run a vacation/sick
leave/comp time report by department and give it to department heads after each payroll.
TO: LAUREL BUDGET FINANCE COMMITTEE
NOVEMBER 15, 1999
FROM: DUSTIN BALLANTYNE -MA/NTENEANCE OFFICER
LAUREL VOLUNTEER FIRE DEPARTMENT
RE: FAILURE OF FIRE APPARATUS-BRUSH #2
ON OCTOBER 31, 1999 WHILE RESPONDING TO A FIRE CALL FOR MUTUAL
AID OF AN OUT OF CONTROL ILa3'qGE FIRE NEAR EDGAR, MT, TI-12E ENGINE
IN OUR 1953 OFF-ROAD 6X6 FAILED AND TERMINATED THE RESPONSE OF
TIlE UNIT. AFTER HAVING THE UNIT TOWED BACK TO LAUREL, IT WAS
DETERMINED THAT THE ENGINE WAS A TOTAL LOSS AND NEEDED A
MAJOR OVERI-L&UL. DUE TO THE AGE AND MILITARY APPLICATION OF
THIS UNIT, IT WAS DETERMINED THAT THE COST OF REPAIR FAR EXCEEDS
THE PRICE TO REPLACE THIS UNIT WITH AN UPGRADED UNIT. USED
EQUIPMENT AT A LOW COST IS AVAILABLE THROUGH THE STATE OF
MONTANA SURPLUS DEPOT IN I-~LENA.
AFTER CONTACTING THE CITIES INSURANCE COMPANW, IT WAS
DETERMINED THAT THERE WAS NO COVERAGE FOR THE MECHANICAL
FAILURE THAT OCCb2V, ED. THIS UNIT IS GREATLY NEEDED TO FIGHT FIRES
WHERE OUR OTHER TRUCKS CANNOT GET TO. ALSO WITH THE EXPANSION
OF OUR URBAN-INTERFACE AND FIRE POTENTIAL WE CANNOT SERVICE
OUR DISTRICT EFFECTIVELY.
THE COST TO THE CITY WOULD BE MINIMAL AND NO COST OF LABOR
WOULD BE INCURRED TO TRANSFER OUR EXISTING TANK AND PUMP
THAT WILL BE RE-USED TO EQUIP THE UNIT.
THE COST OF THE REPLACEMENT TRUCK WILL BE 1500 TO 3500 DOLLARS
DEPENDING ON THE U~XFiT THAT BEST FITS OUR APPLICATION AND THE
SHIPPING COSTS. A 1988 MULTI-FUEL UNIT IS AVAILABLE RIGHT NOW FOR
1500 DOLLARS THAT WILL WORK FOR THE DEPARTMENT, BUT MAY NOT
BE THERE LONG. WITH SEVERE DRY CONDITIONS AND UNSEASONABLE
WARM WEATHER, IT WOULD BE IN THE BEST INTEREST OF THE CITY TO
APPROVE NECESSARY FUNDING TO PURCHASE TI-frS UNIT.
SINCERELY,
DUSTIN BALLANTYNE
MAINTENANCE OFFICER, L.V.F.D.