HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.06.1999MEMBERS PRESENT:
OTHERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 6, 1999 7:00 P.M.
CITY HALL CONFERENCE ROOM
Co-Chairman Gay Easton
Chuck Rodgers
Ken Olson
Gary Temple
Bud Johnson (late)
Mary Embleton
The committee reviewed and approved the following purchase requisitions:
GENERAL FUND:
Computer program annual maintenance
1999 Election charges
Repairs to boiler - Council Chambers
Digital camera for code enforcement
Carpet for upstairs office
Travel advance for PWD to Washington, D.C.
Install gas line at city shop
Replace backhoe for cemetery
Survey for cemetery land acquisition
$ 1,410.00
2,712.99
713.50
700.00
1,790.58
1,448.25
2,638.03
29,557.00
1,993.50
STREET MAINTENANCE DISTRICT FUND:
Cold mix
Winter asphalt mix
Locater for curb and valve boxes
Replace backhoe (remainder - cemetery)
$ 3,667.27
1,561.56
800.00
19,943.00
SWEEPING DISTRICT FUND:
Pickup broom
$ 569.69
CAPITAL PROJECTS FUND:
Cash receipting equipment $ 1,427.00
Network cable, etc. 733.93
Budget/Finance Committee Minutes of December 6, 1999
WATER FUND:
Standby generator - 1 month
Repair clamps and couplings
Line locator and transmitter
Purchase UB and Cash Receipt programs
Data conversion
Travel to install and train
Travel for networking
Network labor and install
$ 5,500.00
560.73
2,100.00
3,000.00
900.00
494.63
588.92
1~700.00
SEWER FUND:
Purchase UB and Cash Receipt programs
Data conversion
Travel to install and train
Travel for networking
Network labor and install
$ 3,000.00
800.00
494.63
588.91
1,700.00
GARBAGE FUND:
Purchase UB and Cash Receipt programs
Data conversion
Travel to install and train
Travel for networking
Network labor and install
Oil and brake cleaner
October dumping fees
Replace roll-off container
$ 3,000.00
800.00
494.63
588.91
1,700.00
925.10
7,111.33
4,400.00
November claims in the amount of $531,17020 were reviewed. The committee recommends
to council that the claims be paid. Gay motioned and Ken seconded that the invoice from
North Star for the cemetery survey in the amount of $1,993.50 be paid (December claim).
Motion passed.
The comp/OT hours for PPE 11/29/99 were reviewed and discussed.
The payroll registers for PPE 11/15/99 and 11/29/99 were reviewed and approved.
Resolution No. R99-58, the budget amendment for the replacement of the cemetery building
and equipment, was explained and discussed. Gary motioned to recommend adoption of the
resolution to the counc'fl, seconded by Ken, and passed unanimously.
Mayor Rodgers led discussion of the budget regarding the cemetery land acquisition. An
appraisal is needed to determine the price. There is $86,785.52 in the General Fund set aside
for this purpose, but no appropriation was made in the budget. Chuck will continue to
Budget/Finance Committee Minutes of December 6, 1999
negotiate for a price, and the city will do a budget amendment when needed. The committee
then discussed at length the budgets for the Enterprise Funds. Chuck pointed out that there
were more expenditures appropriated than there was revenue to cover, and he voiced his
concerns. The committee will closely monitor these funds and begin groundwork on possible
rate increases.
Mary prepared a worksheet on costs vs. estimates for the new computer system which was
reviewed and discussed by the committee.
Mary asked the committee to consider charging an NSF check charge as well as increasing a
reconnect fee. At present, the office does not charge for process~iag an NSF check, and the
reconnect fee is $15.00. Discussion followed agreeing with the need tO address these issues
as well as the need to address the complete process of water delinquencies, new accounts,
turn-offs, etc. Mary will meet with Larry regarding these issues to help prepare a
recommendation to the Public Works Committee.
The next Budget/Finance Committee meeting will be December 20~h at 7:00 p.m.
Meeting adjourned at 9:15 p.m.
Respectfully submitted,
Mary K ~n~bleton
Clerk-Treasurer
Description
Accounting Program
Payroll program
Budget Prep program
Fixed Assets program
Accounts Receivable program
Utility Billing program
Cash Receipting program
Convert Accounting
Convert Payroll
Convert Fixed Assets
Convert Utility Billing
Dell server
Tape backup & tapes
UPS for server
Gateway GP7--450's (4)
Gateway GP7-450's (2 extras)
Extra monitor for ALR700
UPS for workstations (7)
pc anywhere software (2)
Network adapters (2)
Windows 98 upgrades
Hub 16-port
Network wire (500')
Network connectors (100)
RAM 4 x 32 16 MB Simms (2)
Printer hookup parts - Genicom
Additional wire, molding, etc
Net~vork Configuration Labor
Bar code scanner
Receipt printer
Cash Drawer
Travel - network & hardware
Travel - from Poison for training
Travel - from Helena for training
Annual Maint. - Accounting
Annual Maint. - Payroll
Annual Maint. - Budget Prep
Annual Maint. - Fixed Assets
Annual Maint. - Acct. Rec.
Annual Maint. - Utility Billing
Annual Maint. - Cash Recpt.
TOTAL:
City of Laurel
Computer System
Estimated to Actual
Cost Comparison
Estimated Cost
$ 8,015.00
$ 6,231.00
$ 3,632.00
$ 3,995.OO
$ 3,304.O0
$ 6,000.00
$ 2,000.00
$ 1,000.00
$ 750.00
$ 1,,000.00
$ 2,500.00
$ 4,402.00
$ 539.00
$ 590.00
$ 6,396.00
$ 973.00
$ 168.00
$ 178.00
$ 92.00
$ 269.00
$ 120.00
$ 18.00
$ 3,740.00
$ 629.00
$ 599.00
$ 199.00
$ 5O4.00
$ 2,772.00
$ 1,379.00
$ 1,058.00
$ 1,169.00
$ 447.00
$ 505.00
$ 417.00
$ 1,050.00
$ 240.00
$ 66,880.00
Actual Cost
8,015.00
6,231.00
3,632.00
3,995.0O
3,304.00
6,000.00
3,000.00
1,000.00
750.00
1,000.00
2,500.00
4,279.00
539.0O
590.00
6,216.00
3,158.00
295.OO
973.00
168.00
267.00
184.00
245.00
120.00
18.00
88.00
75.80
613.93
5,100.00
629.00
599.00
199.00
1,766.74
1,749.15
1,483.89
1,058.00
1,169.00
447.00
505.00
417.00
1,050.00
360.00
$ 73,789.51