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Home My WebLink AboutCouncil Workshop Packet 04.07.2026 AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, APRIL 07, 2026 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Because of the Rules that govern public meetings, Council is not permitted to speak in response to any issue raised that is a non-Agenda item. The Mayor may provide factual information in response, with the intention that the matter may be addressed at a later meeting. In addition, City Council may request that a particular non-Agenda item be placed on an upcoming Agenda, for consideration. Citizens should not construe Council’s “silence” on an issue as an opinion, one way or the other, regarding that non-Agenda matter. Council simply cannot debate an item that is not on the Agenda, and therefore, they must simply listen to the feedback given during public input. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony, and written evidence. General Items 1. Appointment of Amy Mullaney to the Public Works Committee. Executive Review 2. Planning: Resolution - A Resolution Of The City Council Authorizing The Mayor To Approve A Change Order With Earth Mover’s Excavation For The Project Known As The Bernhardt Ditch Improvements Project. 3. Planning: Resolution - A Resolution Of The City Council Approving The Variance Requested By Drew Nordman To Allow Side-Corner Minimum Setback For An Accessory Dwelling Unit (Adu) In The Approximate Location Of The Existing Non-Conforming Garage. 4. Fire: Resolution - A Resolution Of The City Of Laurel City Council Authorizing The Mayor To Execute All Necessary Agreements For Services Performed By Emergency Networking Related To Electronic Management Systems For Laurel Fire Rescue 5. Finance: Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign An Agreement With CivicPlus For Services Relating To Upgrading The City’s Website, Agenda And Meeting Management, Media, AudioEye, And DocAccess. Council Issues 6. Planning: Laurel Urban Renewal Agency Projects Updates Other Items Attendance at Upcoming Council Meeting Announcements The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 5100, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. 1 File Attachments for Item: 1. Appointment of Amy Mullaney to the Public Works Committee. 2 For the best experience, open this PDF portfolio in Acrobat X or Adobe Reader X, or later. Get Adobe Reader Now! 3 File Attachments for Item: 2. Planning: Resolution - A Resolution Of The City Council Authorizing The Mayor To Approve A Change Order With Earth Mover’s Excavation For The Project Known As The Bernhardt Ditch Improvements Project. 4 R26-__ Approve Change Order for Bernhardt Ditch Improvements Project (Work Change Directive No. 1) RESOLUTION NO. R26-__ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO APPROVE A CHANGE ORDER WITH EARTH MOVER’S EXCAVATION FOR THE PROJECT KNOWN AS THE BERNHARDT DITCH IMPROVEMENTS PROJECT. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Change Order for the Project known as the Bernhardt Ditch Improvements Project, which Change Order is contained in the Triple Tree Engineering, Inc. Change Order No. 1, a copy attached hereto and incorporated herein (hereinafter “the Change Order”), is hereby approved. The Change Order authorizes additional charges for the increased costs of a revised side mount gate design to accommodate certain height restrictions, additional overflow pipe material and construction changes necessary to avoid telecommunication line, and landscape edging between proposed crushed limestone and backfill slope not originally included in the project design, all of which resulting in an increase to the original contract price in the amount of Nine Thousand Nine-Hundred Seventy-Seven Dollars and Fifty-Two Cents ($9,977.52). Section 2: Execution. The Mayor is hereby given authority to execute the Change Order (Triple Tree Engineering Change Order No. 1) on behalf of the City. Introduced at a special meeting of the City Council on the 14th day of April, 2026, by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel the 14th day of April, 2026. APPROVED by the Mayor the 14th day of April, 2026. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer 5 R26-__ Approve Change Order for Bernhardt Ditch Improvements Project (Work Change Directive No. 1) APPROVED AS TO FORM: ______________________________ Michele Braukmann, City Attorney 6 1145 Cap Rd // Helena, MT 59602 www.tripletreemt.com March 31, 2026 City of Laurel 115 W 1st Street Laurel, MT 59044 RE: Bernhardt Ditch Improvements Change Order No. 1 To whom it may concern: Please reference attached Change Order No. 1 for the Bernhardt Ditch Improvements Project. The change order addresses cost increases for changes the following changes in work: 1. Increase in proposed side mounted gate costs. 2. Additional fittings for proposed overflow pipe. 3. Installation of landscaping edging not originally in the plans. Please see attached Change Order No. 1 Memo and documentation. The proposed change order amount is -$9,977.52. The contract price $597,387.52 after incorporating this change order. Please call me anytime at (406) 461-7856 if you have any questions or need additional information. Sincerely, Triple Tree Engineering, Inc. Douglas C. Tamcke, P.E. Encl: Change Order No. 1 Change Order No. 1 Memo 7 Owner:City of Laurel Owners Project No.:N/A Engineer:TRIPLE TREE ENGINEERING Engineer's Project No.:25-034 Contractor:Earth Mover's Excavation Contractor's Project No.:615106 Project: Contract Name: Date Issued:11/11/2025 Effective Date of Change Order:12/1/2025 Attachments Original Contract Times Substantial Completion April 15, 2026 Ready For Final Payment May 15, 2026 Substantial Completion N/A Ready For Final Payment N/A Contract Times Prior to this Change Order: Substantial Completion April 15, 2026 Ready For Final Payment May 15, 2026 Substantial Completion N/A Ready For Final Payment N/A Contract Times with all approved Change Orders Substantial Completion November 30, 2026 Ready For Final Payment December 30, 2026 By:By: Title:Engineer Title: Date:Date: By:By: Title:Title: Date:Date: Recommended by Engineer (if required) Accepted by Contractor Authorized By Owner Approved By Funding Agency Decrease this Change Order:[Increase] [Decrease] this Change Order: -$ Contract Price Incorporating this Change Order: 597,387.52$ [Increase] [Decrease] from previously approved Change Orders No. 1 to No.1: [Increase] [Decrease] from previously approved Change Orders No. 1 to No. 1: Change Order 2 Schedule, Montana Materials & Construction Change Order 2 Price Sheet Change in Contract Price Change in Contract Times [State contract times as specific dates or a number of days] Original Contract Price 587,410.00$ Description: This Change order includes adding a bid item for 6" gate valves required to be replaced during construction and a bedding credit since the specified Type II bedding was not installed from MH11 to MH15 which is approximately 1,501 LF. Also, includes updated warranty on portions of pipe from MH 11 - MH 15. Change Order No.: 1 Bernhardt Ditch Improvements N/A This Contract is modified as follows upon execution of this Change Order: 9,977.52$ Contract Price prior to this Change Order: 597,387.52$ 8 ITEM NO. DESCRIPTION UNIT QTY CONTRACT UNIT PRICE CHANGE ORDER UNIT PRICE TOTAL PRICE NOTES CO1-302 Side Mounted Slide Gate Increase EA 1 $ - 2,942.50$ 2,942.50$ Changes in gate geometry lead to increased costs. CO1-306 Overflow Pipe Design Change EA 1 $ - 4,843.12$ 4,843.12$ Existing utility conflict. Pipe material and fittings update. CO1-603 Landscaping Edging EA 1 $ - 2,191.90$ 2,191.90$ Added landscaping edging to proposed rock. $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ $ - -$ -$ CHANGE ORDER 1 SCHEDULE 9 1145 Cap Rd // Helena, MT 59602 www.tripletreemt.com Laurel Bernhardt Ditch Improvements Project Change Order #1 Breakdown March , 2026 The following changes have been made to the original contract documents for the Laurel Bernhardt Improvements Project. Side Mount Gate Cost Increase: The originally designed project featured a Waterman side-mounted gate. The originally designed structure was laid out based on the restraints of the Waterman gate. During bidding, a Fresno gate was approved. The Fresno gate did not have the same height restrictions and allowed for a more efficient design. The updated structure and gate design led to a price increase of the gate lifter assembly of $2,942.50. See correspondence in Appendix A. Overflow Pipe Material and Construction Change: During installation of the proposed overflow piping, two existing telecommunication lines were encountered at 5.5’ – 6’. The original design was modified to allow for a PVC SDR-35 pipe and 45-degree fitting to avoid the utility conflict. The additional 45-degree bend, pipe return fee, and new PVC pipe led to a price increase of $4,843.12. See supplier invoices attached in Appendix B. Landscaping Edging Bid Item: The original project design did not include landscaping edging between the proposed crushed limestone and the backfill slope. Installation of the proposed edging increased the project cost $2,191.90. See vendor invoices attached in Appendix C. The total project contract cost increase has been calculated to be $9.977.52. Sincerely, Triple Tree Engineering, Inc. Douglas C. Tamcke, P.E., Project Engineer Encl: Appendix A – Gate Supplier Correspondence Appendix B – Overflow Pipe Cost Breakdown Appendix C – Landscaping Edging Invoice 10 APPENDIX A GATE SUPPLIER CORRESPONDENCE 11 1 Doug Tamcke From:Kris Kloeckner <kriskloeckner@emxmt.com> Sent:Thursday, January 8, 2026 11:56 AM To:Doug Tamcke Cc:pmaccatherine Subject:Re: fresno gate price increase Thanks, Paul once adjusted please send over to me and I’ll get it kicked over to Doug. Thanks On Thu, Jan 8, 2026 at 11:54 Doug Tamcke <dtamcke@tripletreemt.com> wrote: Paul and Kris, See attached final submittal for the updated gate size. Just some small comments. Also Kris, make sure you submit me the gate directly now that we have one figured out. Thank you, Douglas C. Tamcke, P.E. 406.461.7856 12 2 1145 Cap Road Helena, MT 59602 www.tripletreemt.com From: pmaccatherine <pmaccatherine@northwestpipe.com> Sent: Monday, January 5, 2026 2:25 PM To: Doug Tamcke <dtamcke@tripletreemt.com> Subject: fresno gate price increase See below reason. Thanks Paul 13 3 Paul, Due to the gate height increase from 24” to 36” tall, this increased the lift load on the gate which now requires a geared lift in lieu of the hand wheel lift originally submitted. Thanks, Richard Korbe Fresno Valves & Castings, Inc. P: 559-834-2511 Ext. 163 richjk@fresnovalves.com From: pmaccatherine <pmaccatherine@northwestpipe.com> Sent: Monday, January 5, 2026 1:14 PM To: Rich Korbe <RichJK@fresnovalves.com> Cc: Matt Walter <MattGW@fresnovalves.com> Subject: Re: F249734-4084 bernhardt ditch Engineer is questioning why such a price increase on this revised gate? Let me know please. 14 4 Thanks Paul Kris Kloeckner Project Manager Earth Movers Excavation | 5844 Stearns Circle | Billings MT 59101 Office: 406-598-6007 | Cell: 406-506-8110 Email: kriskloeckner@emxmt.com 15 f NORTHWEST PIPE FITTINGS, INC. Servicing Montana and Wyoming Since 1957 Wholesale Plumbing. Heating, Water Works, kldustrial Supplies, SERVICE with our own trucks NOT FOR SHIPPING MATERIAL MAY NOT BE SHIPPED FROM THIS DOCUMENT 172$ MAJESTIC LANE 1901MEAOOWLARK 4041 7TH AVENUEN.E 1780MTHWY35EAST 360 1.055 FLATS RD. 34930108723 SOSSEXPRESEWA'v P.O. 8071258 P0.8074165 GREAT FALLS,MT59404 KALISPELL,MT59904 BELGRADE MT 59714 SIDNEY, MT 59270 MISSOULA,MT59808 BILLINGS, $1T59103 BUTTE, M139701 PHONE (406) 727.9843 PHONE (408) 7526582 PHONE (406) 3882045 PHONE (406) 630-5120 PHONE 1400 518-0989 PHONE (406) 252.0142 PHONE 1406( 494.212Q FAX(406)4541743 FAX (406) 752.6555 FAX(406)3882093 FAX (408) 63D5125 PICK LIST! QUOTATION FORM FAX (406) 248•!!072 FAX (408) 4943767 QUOTE NO. 489125 QUOTE TO 26963 EARTH MOVERS EXCAVATION INC QUOTE DATE TO DATE JOB REFERENCE FOB TERMS PREPARED BY 5844 STEARNS CIRCLE I'I 10/27/25 PC BOX 957 i 11127/25 BERNHARDT DITCH LAUREL NET 30 PAUL MACCATHERINE LAUREL, MT 59044 REMARKS 1 14-16 WEEKS AFTER APPROVED 1 SUBMITTALS FOR THE SLIDE GATES (300) DIVERSION STRUCTURE PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 0173020 21 4" GALVANIZED IMPORT A53 T&C PIPE FOOT $13.53 $284.13 0231920 2 4" GALVANIZED 90 ELBOW EA $135.07 $270.14 0482188 1 4" X 4" GALVANIZED NIPPLE EA $23.28 $23.28 Segment Total (302) 24X48 SIDE MOUNT GATE $577.55 PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 1 FRESNO 48X24 304SS SLIDE GATE W/60" FRM EA $6,837.50 $6,837.50 - CHANNEL MOUNT, 2-SIDED J-SEAL W/BEARING LIFT ~~„ C',rk >~ FREIGHT-IN 1 FREIGHT IN CHARGES -TO BE DETERMINED EA $700.00 $700.00 Segment Total (303) PRECAST DIVERSION $7,53750 PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 0173020 21 4" GALVANIZED IMPORT A53 T&C PIPE FOOT $13.53 $284.13 0231920 2 4" GALVANIZED 90 ELBOW EA $135.07 $270.14 0482188 1 4" X 4" GALVANIZED NIPPLE EA $23.28 $23.28 Segment Total (307) 42X60 SLIDE GATE $577.55 PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 1 FRESNO 60X42 304SS FAB SLIDE GATE, 80" TH $13,452.50 $13,452.50 FRAME, WALL MOUNT 3-SIDED J-SEAL WI TH GEAR LIFT FREIGHT-IN 1 FREIGHT IN CHARGES -TO BE DETERMINED EA $700.00 $700.00 Segment Total l$14,152.50~ g 1 ~0aI Page 1 16 NORTHWEST PIPE FITTINGS, INC. Sevicing Mon7ana and Wyoming Since 1957 Wholesale Plumbing, Heating, Water Works, tndustrial Supplies, SERVICE with our own trucks NOT FOR SHIPPING MATERIAL MAY NOT BE SHIPPED FROM THIS DOCUMENT 1725MA)ESTIGLANE 1901 MEADOWLARK 40417THA98NUEN.E 1780MT11WY35EAET 36GFLOSSFLATSRD. 349306W023 SOSSEXPRESSWAY PO BOX 1258 P0. 8024163 GREATFAILS, MT59404 KALI06ELL, MT59604 8ELGRAOE. MT59714 SIDNEY, 6T59270 M)SSOU(A, MTS3808 BILUNGS, MT 59109 BUTTE, MT 59701 PHONE 1406) 727.9843 PHONE 1406) :526562 PHONE 3406) 3684045 PHONE 1406) 6305120 PHONE (406) 519.0969 PHONE )408)252'0142 PHONE (408) 494.2120 FAX >406> 454.1749 FAX +406) 7526053 FAX 1406) 3684093 FAX 1406) 630.5125 PICK LIST / QUOTATION FORM FAX 1408) 2488072 FAX (408) 4949767 QUOTE TO 26963 EARTH MOVERS EXCAVATION INC 5844 STEARNS CIRCLE PO BOX 957 LAUREL, MT 59044 QUOTE NO. 489125 QUOTE DATE TO DATE JOB REFERENCE FOB TERMS PREPARED BY 1012725 11/27/25 ~P I PAUL MACCATHERINE (308) 30X42 SLIDE GATE PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 2 FRESNO 42X30 304SS SLIDE GATE, 75" FRAME IFT $11,383.75 $22,767.50 WALL MOUNT, 3-SIDED J-SEAL W/GEAR L I FT FREIGHT -IN 2 FREIGHT IN CHARGES -TO BE DETERMINED EA $700.00 $1,400.00 Segment Total l $24,167.60 (601) FABRIC PART# QTY DESCRIPTION UNIT PRICE EXT. PRICE 5228112 5 600X ( 315ST ) 15' X 300' WOVEN FABRIC ROLL $440.82 $2,204.10 Segment Total $2,204.10 We are pleased to quote you on the above material All quotes are subject to Northwest Pipe Fittings "Terms of Sale" Quoted prices are subject to change after the "TO DATE" above. Segments Total Tax Total Quotation Total $49,216.70 $0.00 $49,216.70 Page 2 17 APPENDIX B OVERFLOW PIPE COST BREAKDOWN 18 Earth Movers Excavation, Inc. PO Box 81367 Billings, MT 59108 US Dana Babcock, Estimator dana@emxmt.com CUSTOMER NAME JOB NAME JOB NUMBER STREET JOB ADDRESS CITY STATE CITY STATE Mt PHONE DATE PHONE DATE LABOR HOURS RATE TOTAL 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 SUBTOTAL $0.00 15%% MARKUP $0.00 TOTAL LABOR $0.00 EQUIPMENT HOURS RATE TOTAL 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 SUBTOTAL $0.00 15%% MARKUP $0.00 TOTAL EQUIPMENT $0.00 QTY UN AMOUNT TOTAL 1.00 LS -712.22 -$712.22 1.00 LS 5115.06 $5,115.06 $0.00 $0.00 SUBTOTAL $4,402.84 10%% MARKUP $440.28 TOTAL MAT/SUBCONT $4,843.12 24" RCP return F & I 24" SDR 35 MATERIAL/SUBCONTRACTOR TYPE DESCRIPTION: Bid Item #306 due to fiber optic location the plan is to return the RCP and replace with SDR 35 Pipe to work around the fiber. OCCUPATION CCO - 001 (406) 970-0086 CITY OF LAUREL - Doug Tamcke Bernhardt Ditch 25049 Laurel 19 TOTAL ADDITIONAL CHARGE FOR WORK ABOVE $4,843.12 Authorization Signature Authorization Signature 20 21 EXISTING 66" Ø RCP STORM PIPE FLOWABLE FILL BACKFILL PROPOSED DIVERSION STRUCTURE GROUT PIPE CONNECTION PRIOR TO BACKFILL NATIVE MATERIAL SUPPORT PIPE AS NECESSARY FOR INSTALLATION AT BELL ENDS COMPACTED FILL SAW-CUT ASPHALT PROPOSED ASPHALT PATCHREPLACE EXISTING CURB & GUTTER FLOWABLE FILL BACKFILL 17°' MITER CUT 17 LF O F 2 4 " Ø R C P @ 3 0 . 3 8 % EXCAVATION EXTENTS BE R N H A R D T R O A D PROPOSED DIVERSION STRUCTURE PROPOSED PARKING AREA GROUT PIPE CONNECTION PRIOR TO POURING CONCRETE COLLAR (3" MIN.) 17 LF OF 24" Ø RCP @ 30.38% REPLACE EXISTING CURB AND GUTTER AS NECESSARY EX I S T I N G 6 6 " Ø R C P S T O R M P I P E 1.5 0 1.5 3 SCALE FEET NOTES 1.PROPOSED AND EXISTING ASPHALT NOT SHOWN FOR CLARITY. 2.FLOWABLE FILL ENTIRE TRENCH EXTENTS AS NECESSARY UP TO BACK OF EXISTING CURB. 13 OV E R F L O W P I P E I N S T A L L A T I O N D E T A I L SHEET 25 - 0 3 4 LA U R E L , M T DA T E RE V I S I O N S DE S C R I P T I O N BE R N H A R D T D I T C H I M P R O V E M E N T S DC T 10 / 2 0 2 5 O c t 1 9 , 2 0 2 5 - 1 0 : 4 2 p m - P : \ L a u r e l \ 2 5 - 0 3 4 l u r a p r o j e c t # 2 t o - 5 \ D e s i g n \ C A D D \ c o n s t r u c t i o n d r a w i n g s \ p l a n s e t d r a w i n g s \ 2 5 0 3 4 _ O v e r f l o w D e t a i l . d w g PR O J E C T # : DR A F T E D B Y : CH E C K E D B Y : DA T E : LA U R E L U R B A N R E N E W A L A G E N C Y BJ K PLAN VIEW SECTION VIEW APPROXIMATE EXISTING FIBER LOCATION 24" SDR-35 WATER TIGHT CONNECTION TO EXISTING PIPE SDR-35 45-DEGREE BEND MARKED UP PLAN TO CONTRACTOR 22 APPENDIX C LANDSCAPING EDGING INVOICE 23 P Earth Movers Excavation, Inc. PO Box 957 Laurel, MT 59044 Kris Kloeckner kriskloeckner@emxmt.com CUSTOMER NAME JOB NAME JOB NUMBER STREET JOB ADDRESS CITY STATE CITY STATE PHONE DATE PHONE DATE HOURS RATE TOTAL 2.00 $60.00 $120.00 2.00 $35.00 $70.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 SUBTOTAL $190.00 15%% MARKUP $28.50 TOTAL LABOR $218.50 EQUIPMENT HOURS RATE TOTAL 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 SUBTOTAL $0.00 15%% MARKUP $0.00 TOTAL EQUIPMENT $0.00 QTY UN AMOUNT TOTAL 46.00 16 39 $1,794.00 $0.00 $0.00 $0.00 SUBTOTAL $1,794.00 10%% MARKUP $179.40 TOTAL MAT/SUBCONT $1,973.40 TOTAL ADDITIONAL CHARGE FOR WORK ABOVE $2,191.90 Authorization Kris Kloeckner Signature Kris Kloeckner Authorization Signature ALUMINUM EDGING 16FT/STICK MATERIAL/SUBCONTRACTOR TYPE LABOR-FOREMAN LABOR-LABORER DESCRIPTION: Proposed Aluminum Landscape Edging to separate topsoil section from gravel section. OCCUPATION CCO - 002 (406) 506-8110 City of Laurel Bernhardt Ditch 25049 24 File Attachments for Item: 3. Planning: Resolution - A Resolution Of The City Council Approving The Variance Requested By Drew Nordman To Allow Side-Corner Minimum Setback For An Accessory Dwelling Unit (Adu) In The Approximate Location Of The Existing Non-Conforming Garage. 25 R26-__ Approve Nordman Variance RESOLUTION NO. R26-__ A RESOLUTION OF THE CITY COUNCIL APPROVING THE VARIANCE REQUESTED BY DREW NORDMAN TO ALLOW SIDE-CORNER MINIMUM SETBACK FOR AN ACCESSORY DWELLING UNIT (ADU) IN THE APPROXIMATE LOCATION OF THE EXISTING NON-CONFORMING GARAGE. WHEREAS, the City of Laurel has adopted zoning regulations pursuant to §76-2-301 et seq., MCA, which establish standards for height, bulk, and location of structures including outdoor advertising signs; WHEREAS, Drew Nordman, the Applicant, requested a variance from the minimum side-corner setback of 20 feet in the Laurel R-6000 zoning district; WHEREAS, the subject property is located at Lots 19 and 20, Block12, Laurel Original Townsite, located in Section 9, Township 02 South, Range 24 East, P.M.M., City of Laurel, Yellowstone County, Montana; WHEREAS, the request is to install an accessory dwelling unit (ADU) approximately 16 feet from the property line requires a variance to the adopted R-6000 standards; WHEREAS, the application was duly submitted by the Applicant on February 2, 2026, and the Laurel Zoning Commission held a public hearing on March 18, 2026, to consider the variance request; WHEREAS, the Zoning Commission reviewed the application, supporting documentation, and testimony presented at the public hearing; WHEREAS, the Zoning Commission, based upon its findings of fact, determined that the variance request met the applicable standards of review for approval of a variance under the City’s zoning ordinance; WHEREAS, on March 18, 2026, the Zoning Commission voted 8-0 to recommend approval of the variance request by Drew Nordman to the City Council; WHEREAS, the City Council considered this matter on April 14, 2026 at 6:30 p.m.; and WHEREAS, the City Council has reviewed the Zoning Commission’s recommendation, findings of fact, and supporting documentation, and determined that the variance request meets the applicable standards of review for approval of a variance under the City’s zoning ordinance. 26 R26-__ Approve Nordman Variance NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, as follows: 1. The City Council hereby approves the variance request submitted by Drew Nordman to allow for the construction of an Accessory Dwelling Unit (ADU) approximately 16 feet from the property line. 2. The variance approval is granted based upon the findings of fact and recommendation of the Laurel Zoning Commission. 3. The variance shall expire one (1) year from the date of approval if the next logical step in the development process is not commenced, including but not limited to applying for a building permit, commencing the use, or applying for a Development Permit. Introduced at a regular meeting of the City Council on the 14th day of April 2026 by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel, Montana on the 14th day of April 2026. APPROVED by the Mayor on the 14th day of April 2026. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, City Attorney Commented [BH1]: Who do I list here? 27 Drew Nordman 201 5th Ave Laurel MT 59044 406-531-3914 dnordman2024@hotmail.com January 23, 2026 City of Laurel Board of Adjustment 115 W. 1st St. Laurel, MT 59044 RE: Variance Request for 201 5th Ave Laurel MT 59044 – Setback Requirements Dear Members of the Board of Adjustment, Please accept this letter as a formal statement of intent for a variance request regarding the property located at 201 5th Ave Laurel MT 59044. I am proposing to demolish an existing non- conforming detached garage and replace it with a new structure that includes a garage on the ground fioor and an Additional Dwelling Unit (ADU) above. I am requesting a variance to maintain the existing garage's current setback of 16ft from the south property line, along W. 2nd St., rather than moving the new structure to meet the updated minimum setback limit of 20ft. R-6000 zoning establishes minimum setback limits on page 31 of the Laurel City Code Title 17. Due to the property being located on a corner lot the setback limit for “side adjacent to streets” asks for a minimum setback limit of 20ft along adjacent streets which is W. 2nd St. This street, W. 2nd St. should be classifled as a “residential local access” or “residential collector 2 lane” according to the street type on Table 16.4.C.1 of the municipal code. The street type determines the right-of-way distance which establishes the appropriate minimum setback limits. Setback limits for “residential local access” require 67ft of right-of-way which would approximate to 12.5ft of minimum setback; while a “residential collector 2 lane” requires 70ft of right-a-way and approximate to 15ft of minimum setback. A minimum setback limit of 20ft would be more appropriate for a road that requires 80ft of right-of-way. Therefore, a minimum setback limit of 20ft would be excessive and undue for properties along W. 2nd St. Additionally, corner lots face setback limits for two streets rather than one street, which reduces the space of usable property. After examining and measuring 31 proximal corner lots within roughly one block radius of my address, over three quarters of them do not meet the aforementioned setback requirements. This request for a variance would not be adding any additional buildings to the property. It is simply mirroring the setback limit that the current garage on the property has had for decades, removing one garage and replacing it with another. Maintaining the current setback will allow the visual proflle and spacing between buildings to remain consistent with what the neighbors have grown accustomed to. 28 Per Montana Code Annotated § 76-2-323 and Laurel Municipal Code, I believe this request meets the necessary criteria for a variance due to the following factors: 1. Unnecessary Hardship & Unique Physical Circumstances: The existing house and garage were constructed prior to current setback regulations and are already situated outside today's limits. Strict application of the current setbacks would require shifting the new structure signiflcantly into the usable yard space, which is restricted by the existing primary residences position. This creates a physical hardship in utilizing the property for a modern ADU while maintaining functional open space. 2. Harmony with Neighborhood Character: The proposed project seeks only to maintain the current setback of a structure that has existed for decades. By keeping the current setback, the visual proflle and spacing between buildings that the neighbors have grown accustomed to will remain consistent. 3. Public Health and Safety: The variance will not be detrimental to the public welfare. The new structure will be built to current flre and building codes, improving the safety of the site compared to the aging structure it replaces. It will not interfere with the "Clear Vision Triangle" required at alleys or intersections. 4. Support for Housing Diversity: This project aligns with the state’s intent to allow ADUs "by right" to provide more housing options. Maintaining the existing setback allows for a design that is more architecturally compatible with the site's historical layout. I have attached a scaled site plan showing the existing non-conforming setbacks and the proposed new structure. Thank you for your time and consideration of this request. Sincerely, Drew Nordman 29 Laurel City Code Title 17, page 31, Dimensional Standards R-6000 Municipal code: title 16; chapter 16.04; table 16.4.C.1 Table 16.4.C.1. Required Dedications and Street Improvements for Subdivisions: 30 31 DATES PAGE: SHEET SET: JEFF WOLLSCHLAGER (406)321-2280 725 GRAND AVE. BILLINGS MT, 59101 NO R D M A N AD U PR E L I M I N A R Y SITE PLAN MONTANA CONTRACTOR LAUREL INTERNATIONAL RESIDENTIAL CODE, 2021 EDITION ADOPTED CODES OWNER INDEX OF DRAWINGS T1.0 TITLE/SITE PLAN A1.1 MAIN/UPPER LEVEL PLAN A2.0 ELEVATIONS Drew Nordman GENERAL NOTES SYMBOLS LEGEND SITE INFO NEW SINGLE FAMILY RESIDENCE SCOPE OF WORK -CONTRACTOR TO VERIFY ALL EXISTING CONDITIONS PRIOR TO CONSTRUCTION -ALL EXISTING AND FINISHED GRADES AND ELEVATIONS TO BE VERIFIED PRIOR TO CONSTRUCTION LOT 19 8,400 SQ. FT. CONTRACTOR X OF X T1.0 TITLE/ SITE TI T L E / S I T E NORDMAN 201 N 5TH AVE dnordman2024@hotmail.com Property Address: 201 N 5TH AVE Township: 02 S Range: 24 E Section: 09 Subdivision: EAST LAUREL ORIGINAL TOWNSITE Block: 12 Lot: 19 Full Legal: EAST LAUREL ORIGINAL TOWNSITE, S09, T02 S, R24 E, BLOCK 12, Lot 19 - 20 ZONING:R60-Residential 6000 Lot Size:8400 SF 1st Floor: 1118 SF RRG3 - Garage, frame, detached, unfinished 1 520 3501 RRS1 - Shed, Frame 1 120 FRONT SETBACK:20' MIN. SIDE SETBACK:5' MIN. STREET-SIDE:20' MIN. REAR SETBACK:5' MIN. 6000 SETBACKS W 2ND ST N 5 T H A V E proposed footprint 32 1 CITY HALL 115 W. 1ST ST. PLANNING: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 FAX 628-2241 City Of Laurel P.O. Box 10 Laurel, Montana 59044 Office of the City Planner VARIANCE REPORT VAR-26-01 Drew Nordman Side -Corner Minimum Setback March 23, 2026 BACKGROUND: The City of Laurel has had zoning since the early 1970’s as authorized by §76-2-301 et. seq MCA. These regulations set minimum and maximum standards for all lands located with the jurisdiction of the City of Laurel. These regulations establish standards for the height, bulk, and location of structures. The property owner is requesting to construct an Accessory Dwelling Unit (ADU) in the approximate location of the existing non-conforming garage. The subject property address is 201 N 5th Avenue and may be described as Lots 19 and 20 Block12, Laurel Original Townsite, located in Section 9, Township 02 South, Range 24 East, P.M.M., City of Laurel, Yellowstone County, Montana. The subject property is zoned R-6000, and is adjacent to two public rights-of-way (5th Ave and W 2nd Street). The subject property is developed with a non-conforming residence and a non- conforming garage. The non-conformity at issue in this request is related to the Side Corner Setback Requirements of the Laurel Zoning Regulations. Both the front and side corner setbacks are 20 feet from the public right-of-way. Both existing structures are protected as ‘Legally Existing Non-Conforming Uses’. The non- conforming use section of the Laurel Municipal Code is included in this report. The applicant was aware of this standard at the time of requesting a building permit from the city and has requested a variance as outlined in their application. The application materials address several other points that outline the anticipated benefits of the project. The application materials are incorporated into this report by reference. LEGAL DESCRIPTION: Lots 19 and 20 Block12, Laurel Original Townsite, located in Section 9, Township 02 South, Range 24 East, P.M.M., City of Laurel, Yellowstone County, Montana. APPLICANT(S): 33 2 Drew Nordman 201 5th Ave Laurel MT 59044 AGENT: NONE EXISTING CONDITION: The subject property is a platted subdivision within the City of Laurel. The property is developed and is served by public water, sewer, streets, and solid waste collection. The property is 8,400 square feet in size. PROCESS:  The application for a Variance was submitted on February 2, 2026, and is scheduled for a public hearing on March 18, 2026 by the Laurel Zoning Commission.  The Zoning Commission following the Public Hearing must adopt findings of fact and issue a formal recommendation to the City Council on the requested variance. The Zoning Commission may propose conditions or modifications to the request so long as the findings of fact support the condition(s).  Those findings of fact and conclusions as well as the record minutes of the public hearing will be submitted to the City Council for consideration, hearing and final decision.  The City Council will conduct a duly noticed Public Hearing on the Zoning Commission recommendation, findings of fact, and any conditions mitigating the impacts associated with the request. This hearing will occur on April 14, 2026. ZONES INVOLVED: Existing and Proposed  R-6000 – Residential 6000. o The required setbacks for structures are:  Front 20feet  Side 5 feet  Side Corner 20 feet per Text of Regulations  Side Corner 10 feet per Dimensional Graphics R-6000  Rear 5 feet  Text and Graphics R-6000 Attached.  Rule of Construction of the Laurel Municipal Code and Zoning Regulations. o The most restrictive standard is the governing regulation.  As such, the 20 foot side yard setback is required to be applied. 34 3  Laurel Municipal Code.  Chapter 17.56 - NONCONFORMING USES  17.56.010 - Nonconforming use designated. Any lawful use of the land or buildings existing at the date of passage of the ordinance codified in this chapter, and located in a district in which it would not be permitted as a new use under the regulations of this chapter, is declared to be a nonconforming use, and not in violation of this title at the date of adoption of the ordinance codified in this chapter; provided, however, a nonconforming use shall be subject to, and the owner shall comply with the regulations set out in Sections 17.56.020 through 17.56.070. (Prior code § 17.64.010 (part))  17.56.020 - Extension of. The nonconforming use of a building may be extended throughout any part of a building clearly designated for such use but not so used at the date of th e adoption of this chapter. No nonconforming use may be extended to occupy any land outside the building nor any additional building not used for such nonconforming use at the date of adoption of the ordinance codified in this chapter. The nonconforming use of land shall not be extended to any additional land not so used at the date of adoption of the ordinances codified in this title. (Prior code § 17.64.010(A))  17.56.030 - Additions, repairs and alteration allowed when. A. No building used for a nonconforming use shall be enlarged, extended, reconstructed, or structurally altered, unless the use is changed to one which complies with the provisions of this chapter; provided, however, permits may be issued for the reconstruction of an existing building to be continued as a nonconforming use if the following conditions are complied with: 1. If a single- or two-family dwelling is presently a nonconforming use, and is located in a residential area, and is destroyed, the dwelling may be rebuilt. However, qualifying dwelling units located on arterial streets or roads must conform to the applicable setback standard; 2. New use would decrease the automobile parking congestion in the area; 3. New use would not increase the cubical contents of the structure, floor area ratio, if such would violate provisions of this chapter; 4 Such reconstruction would be one in accordance with the city building, plumbing, electrical codes and fire prevention code; 5. The issuance of such permit would not violate the provisions of Section 17.56.040 of this chapter. (Prior code § 17.64.010(B)(part)) (Ord. No. O08-05, 6-17-08)  17.56.040 - Applicability when building damaged or destroyed. A. If any building in which there is a nonconforming use is damaged by fire, flood, explosion, wind, war or other catastrophe, in an amount equal to or greater than fifty percent of its assessed valuation, it shall not be again used or reconstructed to be used for any use except one complying with the provisions of this title in which it is located. This 35 4 subsection specifically does not apply to nonconforming, one and two-family dwelling units. B. In addition, repairs and maintenance work may be carried out each year in an amount not to exceed twenty-five percent of the assessed value of the building for that year. Such repairs and maintenance work shall not increase the cubical content of the building, nor the floor area devoted to the nonconforming use. Nor shall it increase the number of dwelling units provided in a building. C. Nothing in this chapter shall be deemed to prevent the strengthening nor repair of a building which may be necessary to restore the building to a safe condition or to improve the sanitary conditions of the building; provided, that such strengthening and repair may not be used to restore a building to the provisions of Section 17.56.040 of this chapter. (Ord. 06-12 (part), 2006; Ord. 06-06 (part), 2006; prior code § 17.64.010(B) (part), (C))  17.56.050 - Restrictions on moving building. Any building in which there is a nonconforming use shall not be moved unless it is moved to a district in which the use for which the building was designed is permitted by this title. If any building in which there is a nonconforming use is moved any distance whatsoever, the building shall thereafter be used only in compliance with the provisions of this title for the district in which it is located. (Prior code § 17.64.010(D))  17.56.060 - Continuance and change. A nonconforming use may be continued in accordance with the provisions of this chapt er, but it shall not be changed to any other use except the one which would be permitted as a new use in the district in which the building is located. (Prior code § 17.64.010(E))  17.56.070 - Discontinuance. If for any reason a nonconforming use ceases for a period of six months any new use must conform to the provisions of this title for the district in which the use occurs, and the nonconforming use no longer allowed. (Ord. 04-5 (part), 2004: prior code § 17.64.010(F)) RATIONAL BASIS FOR VARIANCE: “Variance” means an adjustment in the application of the specific regulations of this title to a particular piece of property which property, because of special circumstances applicable to it, is deprived of privileges commonly enjoyed by other properties in the same vicinity or zone. Findings of Fact: Standard of Review A recommendation for Approval or Conditional Approval of a Variance shall require the Board of Adjustment making each of the following Findings of Fact: 36 5 1. Special Conditions There are special circumstances or conditions that are peculiar to the land or building for which the Variance is sought that do not apply generally to land or buildings in the neighborhood; and  Zoning Commission Finding: o First, this property has unique physical conditions. As a corner lot, it is subject to two street-facing setbacks, which significantly reduces the usable building area. The existing house and garage were built long before current setback standards, and their placement limits where a replacement structure can reasonably go. W. 2nd Street is also classified as a residential local access or collector street, which typically corresponds to a smaller setback than 20 feet. 2. Not Result of Applicant The special circumstances or conditions have not resulted from an act of the applicant or been established to circumvent this Ordinance; and  Zoning Commission Finding: o The Zoning Commission did not issue a favorable finding on this criterion. 3. Strict Application Unreasonable Due to the special circumstances or conditions, the strict application of this Ordinance would deprive the applicant of reasonable use of the land or building or create an undue hardship on the landowner; and  Zoning Commission Finding: o Third, applying the 20-foot setback strictly would create an unreasonable hardship. Moving the structure further north would push it into the limited remaining yard space and create conflicts with the existing home. It would also make it difficult to design a safe, functional, and code-compliant garage and ADU. 4. Necessary to Provide Reasonable Use Granting the Variance is necessary to provide a reasonable use of the land or building; and  Zoning Commission Finding: o Fourth, the variance is necessary for reasonable use. The new structure will be wider than the existing garage, but placing it in the same general location is essential for the design to work. Without maintaining the current setback, constructing a practical garage and ADU becomes extremely difficult. 37 6 5. Minimum Variance The Variance is the minimum variance necessary to allow a reasonable use of the land or building; and  Zoning Commission Finding: o Fifth, this is the minimum variance needed. I am not asking for anything beyond the long-standing 16-foot setback that has existed for decades. 6. Not Injurious Granting the Variance will not be injurious to the neighborhood or detrimental to the public welfare; and  Zoning Commission Finding: o Sixth, the variance will not be injurious to the neighborhood. The new structure will meet all current building and fire codes, and it will not interfere with the clear-vision triangle. Maintaining the existing setback preserves the visual rhythm of the street. In fact, after surveying 31 nearby corner lots, more than three-quarters do not meet the current 20-foot standard, so this request is consistent with the neighborhood. 7. Consistent with Ordinance Granting the Variance is consistent with the purposes and intent of this Ordinance. A variance to the Allowed Uses of a zoning district is prohibited.  Zoning Commission Finding: o Finally, the variance is consistent with the intent of the ordinance. It does not change the allowed uses of the property. It supports orderly development, maintains neighborhood character, and allows the addition of an ADU, which aligns with state housing policy under MCA 76-2-323. CONDITIONS Conditions or restrictions may be placed on the approval of a Variance. None were proposed by the Zoning Commission. EXPIRATION A Variance shall expire one (1) year from the date of approval if the next logical step in the development process is not commenced. The next step in the development process includes but is not limited to applying for a building permit, commencing the use, or applying for a Development Permit. 38 7 DISCUSSION: While the Zoning Commission Did not find favorably on all 7-review criterion, they did find favorably on 6. It was the Commissions stated belief that the standard of review is the “Preponderance of the evidence”. RECOMMENDATION: The Zoning Commission recommends that the City Council adopt their Findings of Fact and Grant the requested variance to the Side Corner setback on Lots 19 and 20 Block12, Laurel Original Townsite, located in Section 9, Township 02 South, Range 24 East, P.M.M., City of Laurel, Yellowstone County, Montana, reducing the side corner setback from 20 feet to 16 feet.. 39 File Attachments for Item: 4. Fire: Resolution - A Resolution Of The City Of Laurel City Council Authorizing The Mayor To Execute All Necessary Agreements For Services Performed By Emergency Networking Related To Electronic Management Systems For Laurel Fire Rescue 40 R26-__ Authorize Execution of all Necessary Agreements with Emergency Networking RESOLUTION NO. R26-__ A RESOLUTION OF THE CITY OF LAUREL CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY AGREEMENTS FOR SERVICES PERFORMED BY EMERGENCY NETWORKING RELATED TO ELECTRONIC MANAGEMENT SYSTEMS FOR LAUREL FIRE RESCUE WHEREAS, the City of Laurel (hereinafter “the City”) has identified the need to procure and/or update Laurel Fire Rescue emergency medical services and fire reporting software; WHEREAS, Emergency Networking has proposed to provide the City with cloud- based, EMS and fire reporting and related modules known as “Aldrin”, allowing EMS and fire departments to input, collect, store, share, report and otherwise use data to enhance services at their customary fees. WHEREAS, the parties wish to memorialize their respective rights and obligations, pursuant to the Master Services Agreement by and between Emergency Networking and the City, as well as other respective agreements related to the performance of the services to be provided by Emergency Networking. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Laurel, Montana: Section 1: Approval. The Master Services Agreement by and between Emergency Networking and the City, as well as other respective agreements related to the performance of the services to be provided by Emergency Networking, copies attached hereto and incorporated herein, are hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute all necessary agreements for the provision of services by Emergency Networking, as reflected in the documents attached hereto and incorporated herein. Introduced at a regular meeting of the City Council on the 14th day of April 2026 by Council Member ____. PASSED and APPROVED by the City Council of the City of Laurel, Montana on the 14th day of April 2026. APPROVED by the Mayor on the 14th day of April 2026. CITY OF LAUREL Commented [BH1]: I am not sure what to list here? Can we just list the company? Commented [BH2]: Can we remove this whereas? 41 R26-__ Authorize Execution of all Necessary Agreements with Emergency Networking ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, City Attorney Commented [BH3]: Who do I list? 42 MASTER SERVICE AGREEMENT (MSA) Prepared for: JW Hopper Laurel Fire Rescue Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 1 of 12 43 MASTER SERVICE AGREEMENT (MSA) This Service Agreement (this “Agreement”) is entered into as of this date by and between Emergency Networking, Inc., an Ohio limited liability company, located at: Emergency Networking PO Box20559 Columbus, OH, 43220 and with, Laurel Fire Rescue 215 W 1st Street Laurel, MT 59044 This Agreement governs Customer ’s use of the cloud-based, EMS and fire reporting and related modules as known as “Aldrin”, (the “Service”). The Service permits EMS and Fire Departments to input, collect, store, share, report and otherwise use data and the use of our Aldrin software platform entered by Customer or its representatives (all such data, “Customer Data”) and generate documentation and reports for compliance, tracking and reporting purposes. The Service is offered through an html-based Internet website (the “Site”) as well as a mobile application. 1. REGISTRATION AND ACCOUNT SECURITY In order to use the Service, Customer must register an account with Emergency Networking. Customer represents that it has provided, and will provide, current, accurate and complete information (including information about Customer ’s users) in all account-related registration materials. Customer agrees to maintain the security of all usernames, passwords and other log-in information relating to Customer ’s access to the Service and Customer ’s account. Customer agrees to promptly provide Emergency Networking with notice of any information necessary to keep Customer ’s account information accurate, current, and complete. ANY PERSON WITH USERNAMES, PASSWORDS OR OTHER LOG-IN INFORMATION RELATING TO CUSTOMER’S ACCOUNT MAY BE ABLE TO ACCESS CUSTOMER DATA. CUSTOMER ASSUMES ALL RISKS OF UNAUTHORIZED ACCESS OF CUSTOMER’S ACCOUNT BASED ON SHARING OR LOSS OF Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 2 of 12 44 SUCH USERNAMES, PASSWORDS AND LOG-IN INFORMATION. Customer agrees to promptly provide notice to Emergency Networking if Customer discovers or suspects any security breaches relating to the unauthorized use or disclosure of Customer ’s username(s), password(s) or log-in information. 2. PROPRIETARY RIGHTS AND LICENSES 2.1 Reservation of Rights Subject to the limited rights expressly granted hereunder, Emergency Networking and its licensors reserve all of its/their respective right, title and interest in and to the following (collectively, the “Emergency Networking Property”): (a) the Service, the Site, all components of the mobile application functionality, all other software, hardware, technology, documentation and information provided by Emergency Networking in connection with the Service: (b) all ideas, know-how, and techniques that may be developed, conceived or invented by Emergency Networking during the performance of the Service under this Agreement; and (c) all worldwide patent, copyright, trade secret, trademark or other intellectual property rights in and to the property described in subsections 2.1(a) and (b) hereof. Subject to the rights granted to Emergency Networking in Section 2.2, Customer owns and retains all right, title and interest in and to the Customer Data and all intellectual property rights therein. 2.2 License to Use Service. Subject to the terms of this Agreement, Emergency Networking hereby grants to Customer a non- exclusive, non-transferrable, worldwide license during the Service Term (defined herein) to access and use the Service solely for Customer ’s legitimate business purposes as contemplated by this Agreement. 2.3 License to Use Customer Data. Subject to the terms of this Agreement, Customer hereby grants to Emergency Networking and its Affiliates a non-exclusive, worldwide, limited license during the Service Term to host, copy, transmit, display and use all Customer Data as necessary to provide the Service in accordance with this Agreement. Neither Emergency Networking nor its Affiliates acquire any right, title or interest from Customer under this Agreement in or to any Customer Data. As used herein, the term “Affiliates” means one or more providers of necessary services used by Emergency Networking and made available to Customer for purposes of providing the Service. An example of an “Affiliate” for such purposes is the third-party data hosting provider used by Emergency Networking for cloud-based data storage pertaining to Customer Data submitted by Customer when Customer uses the Service Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 3 of 12 45 (currently, Amazon Web Services). Emergency Networking may, in its reasonable discretion, change Affiliate relationships during the Service Term. 2.4 Data De-Identification: We may De-Identify your Information and use and disclose De-Identified Information for any purpose whatsoever. We may create limited data sets from your information and disclose them for any purpose for which you may disclose a limited data set; and you hereby authorize us to enter into data use agreements on your behalf for the use of limited data sets, in accordance with applicable law and regulation. In consideration of our provision of the Services, you hereby transfer and assign to us all right, title and interest in and to all De-Identified Information that we make from your Information. You agree that we may use, disclose, market, license and sell such De-Identified Information for any purpose without restriction, and that you have no interest in such information, or in the proceeds of any sale, license, or other commercialization thereof. You acknowledge that the rights conferred by this Section are the principal consideration for the provision of the Services, without which we would not enter into this Agreement. 2.5 Restrictions. Except as expressly permitted in this Agreement, Customer shall not directly or indirectly: (a) access, use, sell, distribute, sublicense, broadcast or commercially exploit any of the Emergency Networking Property or any rights under this Agreement; (b) introduce any infringing, obscene, libelous, or otherwise unlawful data or material into the Service; (c) copy, modify or prepare derivative works based on Emergency Networking Property; (d) reverse engineer, decompile, disassemble or attempt to derive source code from any Emergency Networking Property; or (e) remove, obscure, or alter any intellectual property right or confidentiality notices appearing in or on any aspect of any Emergency Networking Property. Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 4 of 12 46 3. FEES. 3.1 Fees for Service. As consideration for the license to use the Service granted hereunder, Customer will pay all fees specified during the account registration process, on a recurring or other basis as established at such time, all as set forth in Bid Proposal, attached hereto. 3.2 Invoicing and Payment. Emergency Networking bills recurring fees on a monthly basis or annual basis, based the number of modules selected on flat annual monthly or annual fee. Invoiced charges are due net 30 days from invoice date. Customer is responsible for providing complete and accurate billing information to Emergency Networking and notifying Emergency Networking of any changes to such information. 3.3 Overdue Payments. If Emergency Networking does not receive an invoiced amount by the due date, then, without limiting Emergency Networking’s rights or remedies, (a) such overdue charges may accrue late interest at the rate of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower, and/or (b) Emergency Networking may condition future subscription renewals on payment terms and methods shorter than those specified herein, including pre-payment or payment by credit card or electronic transfer. 3.4 Suspension of Service. If any amount owed by Customer under this Agreement is 30 or more days overdue, Emergency Networking may, without limiting its rights and remedies, accelerate the entire unpaid fee obligations hereunder so that all of Customer ’s obligations become immediately due and payable, and suspend the Service to Customer until such amounts are paid in full. Emergency Networking shall provide Customer with at least 10 days prior notice that Customer’s account is overdue before suspending the Service. 3.5 Taxes. Emergency Networking’s fees do not include taxes, levies, duties or similar governmental assessments of any nature (including for example, sales, use, ad-valorem, value-added or withholding taxes). Customer is responsible for paying all taxes associated with Customer ’s use of the Service. If Emergency Networking has a legal obligation to pay or collect taxes for which Customer is responsible under applicable law, Emergency Networking will include such taxes in its invoices, and Customer will pay such taxes in addition to the fees for the Service, unless Customer provides Emergency Networking with a valid exemption certificate authorized by the appropriate taxing authority. 4. TERM AND TERMINATION 4.1 Service Term. Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 5 of 12 47 The term of this Agreement (the “Service Term”) will commence when Customer registers for the account specified in Section 1 and will continue until terminated in accordance with this Agreement. The term of the subscription period for the Service will be for 12Months. Service Term subscriptions will automatically renew for additional periods equal to the expiring subscription term, unless either party gives the other written notice of non-renewal at least 60 days before the end of the relevant subscription term. Fees during any annual automatic renewal term will not increase by more than 5% from the immediately prior term. Any special terms (In Section 12) listed below that modify the term length & price increases will supersede the language in this section. Customer Initials (Agreeing to Service Term) 4.2 Termination. A party may terminate this Agreement for cause (a) upon 30 days' notice to the other party of a material breach if such breach remains uncured at the expiration of such 30-day period; or (b) immediately if the other party becomes the subject of a petition in bankruptcy or other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors 4.3 Customer Data Portability and Deletion. Upon request made by Customer made within 60 days after the effective date of any termination of this Agreement or expiration of the Service Term, Emergency Networking and its Affiliates will make all Customer Data available to Customer for export or download. Customer will have the option to continue to access their data online in a read only mode for a monthly or annual fee. After such 60- day period, Emergency Networking will have no obligation to maintain or provide access to Customer Data, and Emergency Networking and its Affiliates will thereafter be permitted to delete or destroy all copies of Customer Data in its/their systems or otherwise in its/their possession or control as provided in the hosting service provider ’s terms and conditions, unless prohibited by applicable law. 5. WARRANTIES AND LIMITATIONS 5.1 Representations. Each party hereby represents to the other that it has validly entered into this Agreement and has the legal power to do so, and that such party will comply with all applicable laws and regulations that may be in effect during the Service Term as they apply to such party’s obligations under this Agreement. In addition, Customer represents to Emergency Networking that the Customer Data, and the lawful use thereof by Emergency Networking, does not, and will not, infringe, or constitute an infringement or misappropriation of, any intellectual property rights, privacy rights or other proprietary rights of any third party or breach the terms of any agreement with a third party. 5.2 Emergency Networking Warranties. Emergency Networking warrants that (a) this Agreement, any Affiliate(s)’ terms and conditions and any account sign-up materials accurately describe the safeguards for protection of the security, confidentiality and integrity of Customer Data, (b) Emergency Networking will not materially decrease Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 6 of 12 48 overall security of the Service during the Service Term, (c) the Service will perform materially in accordance with this Agreement and any documentation provided to Customer on the Site or otherwise in the account sign-up materials, and (d) other than as required by Affiliate(s)’ terms and conditions, Emergency Networking will not materially decrease the functionality of the Service during the Service Term. 5.3 Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, NEITHER PARTY MAKES ANY WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, AND EACH PARTY SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON- INFRINGEMENT, TO THE MAXIMIUM EXTENT PERMITTED BY APPLICABLE LAW Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 7 of 12 49 6. INDEMNIFICATION 6.1 By Emergency Networking Emergency Networking will defend Customer from and against any and all loss, damage, liability, and expense arising from or relating to any claim brought against Customer by a third party alleging that the use of the Service in accordance with this Agreement infringes or misappropriates such third party’s intellectual property rights. 7. LIMITATIONS ON LIABILITY 7.1 Limitations on Liability If Emergency Networking fails to perform its duties and obligations under this Agreement, and Customer can establish that as a direct result thereof, Customer has incurred any damages, liabilities, losses, fees, costs or expenses, then Emergency Networking’s liability to Customer for actual damages for any cause whatsoever, during the Service Term, whether in contract, tort (including negligence), strict liability or otherwise, shall not exceed in the aggregate the fees that Customer has paid for the Service during the Service Term. IN NO EVENT SHALL EMERGENCY NETWORKING OR ITS OFFICERS, MANAGERS, EMPLOYEES, AFFILIATES OR AGENTS BE LIABLE FOR ANY LOSS OF PROFIT OR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, MULTIPLE, PUNITIVE OR CONSEQUENTIAL DAMAGES SUSTAINED OR INCURRED BY CUSTOMER OR ANY THIRD PARTY IN CONNECTION WITH THE SERVICE, ANY ACTION ANY OF THEM TAKE OR FAIL TO TAKE AS A RESULT OF COMMUNICATIONS CUSTOMER SENDS TO EMERGENCY NETWORKING OR THE DELAY OR INABILITY TO USE ANY SERVICE, OR EMERGENCY NETWORKING’S OR ITS AFFILIATE(S)’ REMOVAL, MODIFICATION, SUSPENSION OR DELETION OF ANY PART OF THE SERVICE PURSUANT TO ITS RIGHTS UNDER THIS AGREEMENT, IN ALL CASES, REGARDLESS OF THE FORM OF THE ACTION AND WHETHER SUCH DAMAGES WERE FORESEEN OR UNFORESEEN AND EVEN IF EMERGENCY NETWORKING HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCEPT FOR AN ACTION FOR NON-PAYMENT BY EMERGENCY NETWORKING, NO ACTION, REGARDLESS OF FORM, ARISING OUT OF THIS AGREEMENT MAY BE BROUGHT BY EITHER PARTY MORE THAN ONE YEAR AFTER THE CAUSE OF ACTION HAS OCCURRED. 8. DATA 8.1 Security Emergency Networking and its Affiliates will use reasonable efforts to establish and maintain safeguards to protect the security and integrity of the Service and protect against the accidental or unauthorized use, alteration or disclosure of Customer Data. Emergency Networking will arrange for provision of hosting services for Customer Data which provide confidentiality procedures which are consistent with the Privacy Rule set forth in the U.S. Health Insurance Portability and Accountability Act of 1996 (HIPAA). Hosting services provided by Amazon Web are subject to the HIPAA Compliance Guidelines found at: Security. Emergency Networking and its Affiliates will use reasonable efforts to establish and maintain safeguards to protect the security and integrity of the Service and protect against the accidental or unauthorized use, alteration or disclosure of Customer Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 8 of 12 50 Data. Emergency Networking will arrange for provision of hosting services for Customer Data which provide confidentiality procedures which are consistent with the Privacy Rule set forth in the U.S. Health Insurance Portability and Accountability Act of 1996 (HIPAA). Hosting services provided by Amazon Web are subject to the HIPAA Compliance Guidelines found at: https://aws.amazon.com/compliance/hipaa-compliance/. 8.2 Backups Emergency Networking and its Affiliates will use reasonable efforts to establish and maintain regularly scheduled backups with respect to all Customer Data. Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 9 of 12 51 9. MISCELLANEOUS 9.1 Assignment Customer may not assign any of its rights or obligations under this Agreement, by operation of law or otherwise, without first obtaining Emergency Networking’s written consent, except that Customer may assign this Agreement without Emergency Networking’s consent (i) to an affiliate (controlled by or under common control with, Customer); or (ii) in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of Customer ’s assets not involving a direct competitor of Emergency Networking; provided that Customer provides prompt written notice to Emergency Networking of such assignment. Any permitted assignment by Customer shall not modify the terms hereof, including without limitation, the specific geographic location applicable to the Service. Any attempt to assign Customer ’s rights or obligations under this Agreement in breach of this section shall be void and of no effect. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties and their respective successors and permitted assigns. 9.2 Notice Except as otherwise provided in this Agreement, any notice to Customer that is required or permitted by this Agreement shall be in writing and shall be deemed effective upon transmission when mailed by first class, registered or certified mail, postage prepaid or when sent by overnight courier service, to the address provided by Customer in the account sign-up provided to Emergency Networking in connection with entering into this Agreement or to such other address as provided in writing by Customer to Emergency Networking for such purposes. Except as otherwise provided in this Agreement, any notice to Emergency Networking that is required or permitted by this Agreement shall be in writing and shall be deemed effective upon receipt, when mailed by first class, registered or certified mail, postage prepaid or when sent by overnight courier service, such as Federal Express or equivalent, to: Emergency Networking, Inc., P.O. Box 20559, Columbus, Ohio 43220, Attn: Legal Notice. 9.3 Force Majeure Due performance of any duty or obligation hereunder by Emergency Networking hereunder shall be excused if prevented by acts of God, information providers or other service providers, public enemy, war, terrorism, any accident, explosion, fire, storm, earthquake, flood, strike, computer outage or virus, telecommunications failure, or any other circumstance beyond or event Emergency Networking’s reasonable control. 9.4 Severability If any one or more of the provisions of this Agreement shall be held to be invalid, illegal or unenforceable for any reason, then the validity, legally or enforceability of the remaining provisions of this Agreement shall not be affected thereby. To the extent permitted by applicable law, the parties waive any provisions of law that render any provision of this Agreement invalid, illegal, or unenforceable in any respect. 9.5 Waiver or Consent Any failure by either of the Parties to comply with any obligation, covenant, condition, or agreement contained herein may be waived in writing by the party entitled to the benefits thereof, but such waiver or failure to insist on strict compliance with such obligation, covenant, condition or agreement Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 10 of 12 52 shall not operate as a waiver of or estoppel with respect to any subsequent or other failure. To be effective, any consent by Emergency Networking must be in writing and signed by an authorized representative of Emergency Networking. 9.6 Entire Agreement This Agreement constitutes the entire understanding of the Parties with respect to the subject matter hereof and supersedes and replaces all prior writings or oral negotiations or other understandings with respect thereto. 9.7 Independent Parties Nothing in this Agreement shall be construed as creating a partnership, joint venture, fiduciary, or agency relationship between the parties, or as authorizing either party to act as an agent for the other. The parties to this Agreement are independent parties. 9.8 Governing Law; Forum for Disputes This Agreement and all terms and conditions included or incorporated by reference herein shall be governed by and interpreted in accordance with the laws of the State of Ohio applicable to agreements made and wholly performed therein. Customer hereby consents to the exclusive jurisdiction of the federal and state courts of competent jurisdiction located in Franklin County, Ohio for the adjudication of any disputes arising out of or relating to this Agreement or Customer ’s access to or use of the Services. Customer hereby waives any objection to venue or inconvenient forum laid therein. 10. MAINTENANCE AND SUPPORT 10.1. Maintenance The following items define what is included as part of maintenance: 10.1.1 Included maintenance is defined as updates to either remedy software defects or provide enhancements to all Emergency Networking modules core and customized software. Emergency Networking reserves the right to update software at any time, however, will make efforts to notify Customer in advance of any maintenance. 10.2. Support These following items define what is included as part of support: 10.2.1 Included support is defined as 24-hour email support; and phone support, Monday – Friday 8;00 am – 6 pm EST. Support requests will be logged via email, phone, and/or within the system and Customer will be notified as to the status of the support request within 12 hours of receipt. In good faith, Emergency Networking will make its best effort to resolve issues in a timely manner depending upon the nature of the request. 10.2.2 Unless otherwise agreed upon in Exhibit A, excluded support is defined as on-site support or support of hardware and software solutions with which Aldrin may require to run on and or integrate with. Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 11 of 12 53 11. ATTACHMENTS 11. Attachments. The following attachments are an integral component of this agreement: IN WITNESS WHEREOF, the parties have entered into this agreement effective as of the date first set forth above. 12. SPECIAL TERMS AND CONDITIONS: This space reserved for any contractual changes or special agreements. None ** Please Submit a Copy of Your Tax-Exempt Certificate with this order or "Tax" will be added to this order. 2025-12-30 Emergency Networking 2026-04-30 Customer Document Ref: IO2WC-BGQXR-4FCHG-F8BFD Page 12 of 12 54 REF. NUMBER IO2WC-BGQXR-4FCHG-F8BFD DOCUMENT COMPLETED BY ALL PARTIES ON 30 DEC 2025 13:13:52 UTC SIGNER TIMESTAMP SIGNATURE JW HOPPER EMAIL JWHOPPER@LAUREL.MT.GOV SHARED VIA LINK SENT 18 DEC 2025 01:45:04 VIEWED 18 DEC 2025 02:25:31 SIGNED 29 DEC 2025 22:42:16 IP ADDRESS 72.175.80.66 LOCATION BILLINGS, UNITED STATES SEAN RAMSEY EMAIL SEAN.RAMSEY@EMERGENCYNETWORKING.COM SENT 18 DEC 2025 01:45:04 VIEWED 30 DEC 2025 13:13:41 SIGNED 30 DEC 2025 13:13:52 IP ADDRESS 163.116.145.53 LOCATION ASHBURN, UNITED STATES RECIPIENT VERIFICATION EMAIL VERIFIED 30 DEC 2025 13:13:41 Signed with PandaDoc PAGE 1 OF 1 55 File Attachments for Item: 5. Finance: Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign An Agreement With CivicPlus For Services Relating To Upgrading The City’s Website, Agenda And Meeting Management, Media, AudioEye, And DocAccess. 56 R26-__ Approve Agreement with CivicPlus for City’s Website, Agenda and Meeting Management, Media, AudioEye, and DocAccess Upgrades RESOLUTION NO. R26-__ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH CIVICPLUS FOR SERVICES RELATING TO UPGRADING THE CITY’S WEBSITE, AGENDA AND MEETING MANAGEMENT, MEDIA, AUDIOEYE, AND DOCACCESS. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Agreements between the City of Laurel and CivicPlus a copy of each agreement attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor and the City Clerk of the City of Laurel are hereby given authority to execute the Agreements on behalf of the City. Introduced at a regular meeting of the City Council on April 14, 2026, by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel this 14th day of April 2026. APPROVED by the Mayor this 14th day of April 2026. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer Approved as to form: ______________________________ Michele Braukmann, City Attorney 57 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-97774-1 CivicPlus Pricing Approval Date: 3/23/2026 6:54 PM Expires On:6/3/2025 Client: City of Laurel, MT Bill To: LAUREL CITY, MONTANA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Rewen Reyes rewen.reyes@civicplus.com Net 30 One-time(s) QTY PRODUCT NAME DESCRIPTION 1.00 Migration Standard Implementation Includes Full Setup and Configuration of Website Design Selected From 1 of 5 Layout Options 1.00 Content Migration All Publicly Available Non-time Sensitive Published Content Migrated While Maintaining Formatting. Spelling & Links Check Completed. 1.00 Group Training 3 Seats of Pre-scheduled Joint Training Sessions Up-to 3-Hours per Session 1.00 Meeting Migration All Publicly Available Word / PDF Formatted Meetings and Agendas Migrated Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 Municipal Websites Central: Starter Hosting and Security Annual Fee Municipal Websites Central: Module Based Hosting and Security Annual Fee 1.00 Municipal Websites Central: Starter Standard Annual Fee Municipal Websites Central : Starter Standard Annual Fee 1.00 SSL Management CivicPlus Provided SSL Management CivicPlus Provided: https://cityoflaurelmontana.com/ Page 1 of 3 58 QTY PRODUCT NAME DESCRIPTION 1.00 DNS and Domain Hosting Annual Fee DNS and Domain Hosting Annual Fee: https://cityoflaurelmontana.com/ Initial Term Beginning at signing and ending 1/31/2028, Renewal Term 2/1 each calendar year Initial Term Invoice Schedule Year One Annual Total invoiced upon the signature date of this Agreement, subject to proration if the term begins at signing. Subsequent Annual Totals invoiced every 12 months starting at Renewal Term. Annual Subscription One Time Fees Annual Total Year One USD 0.00 USD 0.00 USD 0.00 Year Two USD 4,525.25 USD 4,525.25 Subtotal USD 4,525.25 Annual Recurring Services Starting Year 3 USD 4,751.51 Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 5% to be applied in year 3 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Total Investment – Initial Term to be prorated based on signature date. Page 2 of 3 59 Acceptance of Quote # Q-97774-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ Page 3 of 3 60 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-118010-1 Date:2/23/2026 3:46 PM Expires On:4/24/2026 Client: City of Laurel, MT Bill To: LAUREL CITY, MONTANA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Rewen Reyes rewen.reyes@civicplus.com Net 30 One-time(s) QTY PRODUCT NAME DESCRIPTION 1.00 AudioEye Managed Implementation AudioEye Managed Implementation Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 AudioEye Managed AudioEye Managed: URL Total Investment - Prorated Year 1 USD 3,700.00 Annual Recurring Services (Subject to Uplift)USD 3,200.00 Total Days of Quote:365 Initial Term 12 Months Beginning at Signing Initial Term Invoice Schedule 100% Invoiced upon Signature Date The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated and co-termed to align with the Client’s current billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement. This Statement of Work ("SOW") shall be subject to the terms and conditions of Master Services Agreement signed by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https:// www.civicplus.help/docs/civicplus-legal-stuff (collective, the "Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set forth herein. Page 1 of 3 61 Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Page 2 of 3 62 Acceptance of Quote # Q-118010-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ Page 3 of 3 63 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-118012-1 Date:2/23/2026 3:52 PM Expires On:4/24/2026 Client: City of Laurel, MT Bill To: LAUREL CITY, MONTANA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Rewen Reyes rewen.reyes@civicplus.com Net 30 Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 DocAccess DocAccess is a document accessibility platform that scans, converts, and monitors PDF documents on websites to support ADA and Section 508 compliance efforts for users with disabilities. Total Investment - Prorated Year 1 USD 4,438.60 Annual Recurring Services (Subject to Uplift)USD 4,438.60 Total Days of Quote:365 Initial Term 12 Months Beginning at Signing Initial Term Invoice Schedule 100% Invoiced upon Signature Date The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated and co-termed to align with the Client’s current billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement. This Statement of Work ("SOW") shall be subject to the terms and conditions of Master Services Agreement signed by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https:// www.civicplus.help/docs/civicplus-legal-stuff (collective, the "Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set forth herein. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Page 1 of 3 64 Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Page 2 of 3 65 Acceptance of Quote # Q-118012-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ Page 3 of 3 66 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-120089-1 CivicPlus Pricing Approval Date: Expires On:5/18/2026 Client: City of Laurel, MT Bill To: LAUREL CITY, MONTANA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Rewen Reyes rewen.reyes@civicplus.com Net 30 Added One-time(s) QTY PRODUCT NAME DESCRIPTION 1.00 Conversion Pro Premium Implementation Includes config. of up to 6 existing meeting types, up to 6 existing boards, 1 approval workflow per existing meeting type, 1 existing staff report, access to 4h of group training, 1h of consulting and recorded training resources 1.00 CivicPlus Media: Implementation Fee CivicPlus Media: Implementation Fee Added Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 1.00 AMM Select: Pro Annual Fee AMM Select: Pro Annual Fee 1.00 AMM Select: AI Editing Assistant AI Editing Assistant is an optional AMMS feature that enables authorized users to enhance agenda and meeting content using integrated AI tools to generate, summarize, rewrite, or polish text in fields like item descriptions, fiscal info, and minutes. 1.00 CivicPlus Media: Annual Fee CivicPlus Media Annual Fee: Unlimited storage, unlimited users, up to 3 concurrent streams Page 1 of 3 67 Removed Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 0.00 Agenda & Meeting Management Essential Premium Annual Renewal Municode Codification Meetings Premium Annual Renewal List Price - Initial Term Total USD 8,605.07 Total Investment - Initial Term USD 5,813.89 Annual Recurring Services (Subject to Uplift)USD 6,810.00 Initial Term Beginning at signing and ending 11/30/2026, Renewal Term 12/1 each calendar year Initial Term Invoice Schedule 100% invoiced at signing, to be prorated based on signature date. Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 0% to be applied in year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. Total Investment – Initial Term to be prorated based on signature date. Page 2 of 3 68 Acceptance of Quote # Q-120089-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ Page 3 of 3 69 888-228-2233 | CivicPlus.com AudioEye AudioEye Benefits: Improve compliance with hands-off web accessibility and remediation. Gain peace of mind with trusted, certified website accessibility alignment to WCAG 2.2 standards Demonstrate and prove accessibility efforts with simplified reporting Take the guesswork out of ADA compliance with our unique approach that combines automated remediation, expert fixes, and continuous monitoring Reduce the costs of maintaining compliance with hands-off remediation services Provide instant website accessibility and personalization for visitors with and without disabilities with the Accessibility Help Desk tool “Since implementing AudioEye, a huge burden has been lifted off my shoulders. I trust them to address accessibility issues, which has allowed me to focus on other priorities. It’s so important to have a tool that not only improves your position on accessibility but also alleviates the heavy workload that comes with maintaining compliance at a high level. AudioEye has truly been a breath of fresh air in this regard.” Chaquinta Fisher, IT Support Manager | McLennan Country 70 888-228-2233 | CivicPlus.com Website visitors can personalize their experiences and improve accessibility by customizing things like contrast, text size, images, and more. Additionally, users can submit feedback through a 24/7 Help Desk if they encounter access barriers on a website. Accessibility Help Desk Tool Ready to see it for yourself? Schedule a Demo 2,600+ frivolous legal claims against customers analyzed and refuted by AudioEye since 2022 AudioEye’s AI-based automation and custom fixes offers 300% more protection from legal claims than traditional consulting approaches— and 400% more protection than automation-only solutions AudioEye automatically fixes most accessibility issues, while improving ongoing compliance with the latest standards. Our certified experts write custom fixes for accessibility issues on your website that automation alone can’t fix. AudioEye provides an Accessibility Trusted Certification that details and validates your organization’s commitment to digital inclusion and conformance to WCAG and other ADA-related laws, mandates, and guidelines. Hands-off Accessibility Remediation Comprehensive reporting gives better visibility into flagged accessibility issues and enables you to effectively provide proof of compliance progress. Receive reporting for a period of time on items like site accessibility score, issue found by fix type, issues fixed by severity, top fixes applied to site, and more. Compliance Reporting 71 888-228-2233 | CivicPlus.com DocAccess DocAccess Key Benefits: Simplify compliance by automatically converting all current and future PDFs into screen reader-friendly, WCAG 2.1 AA-aligned HTML transcripts. Eliminate access barriers with 150+ language translations, optional live visual interpretation support, and interactive document outlines Align all current and future PDFs to ADA standards by automatically converting documents to WCAG 2.1 AA-aligned, screen reader-friendly HTML transcripts Empower residents to explore content with a searchable, mobile-friendly HTML format and built-in Ask a Question tool Save time, resources, and stress while effortlessly aligning even complex documents to accessibility standards language translations provided 150+ to set up on your website 1 Day for new PDFs to be automatically detected and converted 5 Minutes 72 888-228-2233 | CivicPlus.com Ready to see it for yourself? Get a Demo Once DocAccess is activated, all PDF links on your website automatically open in the mobile-friendly DocAccess view. Residents can use the print-friendly version or the HTML transcript, which includes detailed alt text for images. Instantly Convert Documents to HTML Transcripts DocAccess is built for the complexity and range of government documentation. Use it to convert even your most difficult PDFs, including: • Historical and handwritten documents • Complex RFPs with diagrams and decision trees • Comprehensive financial audits • Multi-column brochures with scanned maps • Scanned legal documents and budgets with handwritten signatures Align Tricky Documents to WCAG 2.1 Standards Over 150 built-in language translations can be applied to the HTML transcript with one click. Translations also apply to DocAccess features, including the Ask a Question tool. Translate into 150+ Languages 73