HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.16.2001 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 16, 2001 6:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Mark Mace
Ken Olson
Chuck Rodgers
OTI-~RS PRESENT:
Gary Temple
Mary Embleton
Mary presented an additional claim for December issued to Peggy Schram in the
amount of $568.04. This was a payout of deferred comp monies due to her.
Mary also presented a new format for presenting the financial statements showing each
fund's revenues and expendiiures. Discussion followed. The committee would like to
see the following funds reported on the new format: General, Light Districts #2 and #3,
Street Maintenance, Sweeping, Gas Tax, Capital Projects, Water, Sewer and Solid
Waste. Limited detail will be shown in the General Fund revenues, i.e. taxes, licenses
and permits, etc. Mary was instructed to report any irregularities in line items so that it
may be reflected in the minutes. Bud again recommended a quarterly financial report to
council from the clerk-treasurer. The committee approved the additional claim and the
regular financiai reports.
December journai vouchers #102-107 were reviewed and approved.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Contract services for Yellowstone County GIS - DPW
$ 2,400.00
STREET MAINTENANCE FUND:
Steel plate for S-4 dump box
506.95
WATER FUND:
1 ton chlorine cylinder for plant
650.00
SOLID WASTE FUND:
Dumping fees for December 3,896.85
BudgeffFinance Committee minutes of January 16, 2001
The comp/OT hours reports were reviewed by the committee for PPE 1/7/01.
The payroll register totaling $99,361.31 for PPE 1/7/01 was reviewed and approved.
Also included was the volunteer payroll register, which will be produced quarterly, and
shows the workers' comp expenses for the city's volunteers.
The minutes of the 1/2/01 Budget/Finance Committee meeting were approved via
motion by Gay, seconded by Ken and passed unanimously.
Mary presented the worksheet and Resolution No. R01-1 for the semi-annual transfer of
insurance funds from the special revenue funds to the General Fund totaling
$165,206.93. It was pointed out that only fund #2190 for liability, property, bond, and
workers' comp insurances had enough money to fully reimburse the expenses in the
General Fund. The.health insurance funds #2371 and 2372 and the PERS/MPORS
Fund #2370 fall short of full reimbursement to the General Fund. The committee
recommends to council that these transfers be approved.
There was no update presented on the Lighting Districts.
There will be a special Budget/Finance meeting on January 29th at 6:30 p.m. Brant
Olness will conduct the exit interview for the recently completed 2000 Audit.
The next regular Budget/Finance Committee meeting will be on February 5th at 7:00
p.m.
Respectfully submitted,
Clerk-Treasurer
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