HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.19.2000 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 19, 2000 7:00 P.M.
CITY HALL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Gary Temple
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Larry McCann
Mary Embleton
Larry addressed the committee regarding the recent purchase of a pickup, originally budgeted in
the sewer fund, and assigning it to the fire inspector. Since thi; needs to be paid for out of the
general fund, Larry proposed using the remainder of the funding for the service truck for the fire
inspector's pickup, and then go ahead and purchase a new pickup for the sewer plant. Plans for
next year include budgeting for a pickup for the building department and for the water plant.
Larry stressed the need to upgrade pickups citywide. Discussion followed pertaining to the
possibility of a city motor pool. Questions posed were: 1. Is it legal to establish a motor pool in
a third class city, and if so, how? 2. What is the present vehicle use in other departments,
including shift usage? 3. What type of program would provide the most flexibility? Mary and
Larry will investigate the matter further and bring information back to the next Budget/Finance
Committee meeting on January 31*t.
Mary addressed the committee regarding financing for the new sewer jet truck. Yellowstone
Bank offered a rate of 6.2% for either three or four years, financing either $123,000 or $167,500.
The sewer budget was reviewed and Larry stated that some of the major repair and maintenance
items would take place next year, therefore freeing up more money for the jet truck. After
discussion, Gary_ motioned and Gay seconded to have Mary get a total of three bids, take the
lowest on 3, 4, or 5-year interest rates, and make the decision with Gary and/or Chuck. Motion
passed.
The committee reviewed and approved the following purchase requisitions:
GENERAL FUND:
New fax machine for City Hall $ 649.00
Installation of fluorescent lights upstairs (City Hall) 790.00
Five 3-drawer lateral files for vault 1,626.00
"Notice to Appear" forms for police 1,372.50
Light bar, speakers, and siren for new police car 1,319.85
Mobile radio, antenna and installation for new police car 80400
Portable radio and access, for Police Department 780.00
2000 Ford F 150 pickup for fire inspector 13,952.00
Travel expenses for ambulance maintenance to attend school 705.43
Lumber fbr loft in new maintenance building 1,270.08
Install wiring for heaters in maintenance shop building 695.70
(resubmitted)
Local funding for air pollution control 1999-2000
POLICE TRAINING FUND:
Travel expenses for chief to attend management school
WATER FUND:
Chlorine for water plant
Polymer for water plant
Hydrant repair kits
SEWER FUND:
Service monitor and sensors for sewer plant
Lube and oil for sewer plant motors
SOLID WASTE FUND:
Landfill fees for December
2,200.00
1,119.97
578.00
3,500.00
617.00
840.00
586.59
6,686.78
The committee reviewed the comp/OT reports for PPE 1/9/2000 and also reviewed and approved
the payroll register for PPE 1/9/2000.
Bud stated that he would like the department heads to inform the council on the status of the
city's various projects. Discussion followed, mentioning issues such as clerk's index, city code
on CD Rom, plant maintenance, and capital outlay status. The following schedule was prepared
for mid-year review presentations at regular council meetings: February pt _ Public Works; Clerk-Treasurer
February 15th - Ambulance; Fire; Police; City Attorney; Library
Mary gave a brief report on the audit and annual report. She was instructed to ask the auditors to
comment on the ABS software accounting system.
The next meeting will be held on Monday, January 31~t, at 7:00 p.m.
Meeting adjourned at 8:40 p.m.
Respectfully submitted,
Mary K.~mbleton
Clerk-Treasurer