HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.31.2000 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 31, 2000 7:00 P.M.
CITY HALL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Bud Johnson
Gary Temple
Gay Easton
Ken Olson
Chuck Rodgers
OTHERS PRESENT:
Mary Embleton
Mary told the committee about the misunderstanding with Alex Vogel's health
insurance payments. She explained that steps have been taken to prevent this from re-
occurring.
Yellowstone Bank offered the city a rate of 6.2% for five years to finance the sewer jet
truck for $167,500. Western Security and First Citizen's quotes were 11/2 % higher than
Yellowstone Bank. The committee accepted this rate.
The committee reviewed and approved the following purchase requisitions:
GENERAL FUND:
Annual MT Law Internet fee for City Attorney
Replace DAT drive for dictaphone for Police Department
Rescue wrenches and foam for Fire Department
Paint ladder truck for Fire Department
Mobile radio and accessories for fire inspector's vehicle
Metal for utility trailer for parks
708.00
825.00
1,933.18
4,300.00
505.00
752.00
WATER FUND:
Emergency chlorine kit for water plant
1,550.00
SEWER FUND:
Sensors and calibration for sewer plato
810.00
SOLID WASTE FUND:
200 300-gallon containers 35,200.00
The comp and OT reports for PPE 1/23/2000 were reviewed. The payroll register for
PPE 1/23/2000 was reviewed and approved.
Detailed December financial reports were reviewed and discussed. Mary was asked to
check on the history of discussion regarding allocation of survey or engineering costs in
the Street Maintenance Fund. An updated list of capital outlay budgeted vs. expended
items was reviewed.
January claims totaling $553,517.76 were reviewed. The committee recommends to
council that they be paid.
Mary submitted a draft of the Mid-Year Budget Report that she prepared for the
February 1~t meeting. Bud suggested a revision and gave tips on how to present the
report at council.
The concept of a "motor pool" was discussed. Mary told the committee that it would
have to be set up as an Internal Service Fund, and she distributed information regarding
that type of fund. The pros and cons were outlined along with the suggestion of
allocating costs directly to the various funds.
Mary presented the figures for transferring the special revenue insurance fund cash
balances as of 12/31/99 to the General Fund. The committee recommends to council
that the transfers be approved.
The next meeting will be held at 7:00 p.m on February 14th.
Meeting adjourned at 8:30 p.m.
Respectfully submitted,
Clerk-Treasurer