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Home My WebLink AboutPublic Works Committee Minutes 02.09.2026 MINUTES CITY OF LAUREL PUBLIC WORKS COMMITTEE FEB 9, 2026 The Public Works Committee meeting was called to order at 6:00pm on Monday, 2/9/26, by Vice Chair Jodi Mackay. Members Present: Jodi Mackay—Vice Chair, Iry Wilke, Jessica Banks, Sara Naylor, Richard Herr Others Present: Matt Wheeler- Public Works Director Public Input: David Carlson and Steve Carter from AE2S introduced themselves. They are engineering consultants and have an office on the west end of Billings. Have been following Public Works agendas and minutes and noted"Engineering Services" on tonight's agenda and wanted to attend and introduce themselves. General Items: 1. Approval of Minutes of 12/15/25. Motion made by Iry Wilke. Seconded by Richard Her. Passed 5 —0 2. Nominate and Vote on Chair and Vice Chair i. Iry nominated Jodi for Chair. Seconded by Jessica. Passed 5 —0 ii. Richard nominated Iry for Vice Chair. Seconded by Jessica. Passed 5 —0 3. Emergency Call Out Report- Report attached Minimal calls for the reporting period— 3 in January during brief cold snap. All water related and typical for time of year and weather. New Business: 4. Engineering Services—The City's contract with KLJ ended, but with many subdivision requests in the works (Cherry Hills 41" filing and Casa Linda), the City entered into a short term contract with KLJ to provide contracted engineering services through April. i. Matt, along with KLJ, met with the State to discuss the continued issue with handling storm water on W. Railroad. The latest proposed plan is to run storm water down Woodland to the new system at S. 4`h. Woodland would receive new curb, gutter, water and sewer in this process. Ryan with KLJ estimates this to cost$2.4 million(report attached) ii. Dealing with the storm water would allow work to commence on W. Railroad. The last estimate on this was $10 - $11 million with the City needing to contribute around ''/2. The committee preciously discussed using LURA funds for a portion. The City will likely go out to bid for this project in the near future. 5. Water Usage Date Discussion—Matt recently had to pull data on the City's water usage. In 2015, the City used 750 million gallons of water. In 2025, the City used 1.4 billion gallons of water. Currently, the City is managing production of this quantity. High use days does cause slight strain on the system. Old Business: 6. Fire Hydrant by Middle School Update—the hydrant was repaired after a broken line last winter. However,the area around it which is a crosswalk, pools and causes issues with standing water. There is a contract for repair but it hasn't been completed. We will keep this on the agenda to ensure it stays on PW's radar as we move into Spring. Other Items: Committee discussion of roads that need addressing - may do an overlay (like recent South Side project). Committee particulary discussed W 7t" Street by Town Pump and roads around old middle school. Sara asked if federal funding was possibly available to support these projects. Matt reported that KLJ is working on general funding that may support road maintenance. No new progress on water tank. Jodi asked our public attendees (David and Steve from AE2S) if grants and funding were part of what their firm could assist customers with. David stated that they do have experience in securing funding. Public Works has a full crew of employees. Announcements Next Meeting will be Monday, 3/16/26 at 6:00 pm in Council Chambers. Meeting adjourned at 6:29 pm Emergency Overtime Callout List 1-1-26 TO 7-1-26 Maintenance Shop 406-628-4773 City Dispatch 406-628-8737 Response Code X In Column Not accepting Overtime/NA=Not Available/Y=Responding/B=Phone Busy Employee Name Telephone Kevin Budge Dylan Ceaser jay hatton keith guy wade spalinger Brandon Gonzales aaron fox Joel barnhardt Bridger Fornier krista gauslow 406 anthony woodard shane nauman Distribution 1 1-21 1-22 1-24 Justin Baker 2 1 Kevin Hoffman 1 y3 Daniel Nauman 10 2 1 2 Elm Lift Station 77T Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant-628-6474 I Autodailer- 628-4866 Response Code NO=In 1st Column Not accepting Overtime/NA=Not Available/Y=Responding Employee Thomas Henry Cindy Caswell Corey Nicholson Norman Stamper ater reatment Plant tZU-AA1n Response Code NO=In 1st Column Not accepting Overtime/NA=Not Available/ Y=Responding Employee Telephone HP Nuernberger Josh Sawyer Sam Waggoner Joe Waggoner TJ Worbel daniel waggoner ron yost Matt Wheeler Cell#208-1885 E One Call Locate-1-800-424-5555(City Job#25663) Kurt Markegard Cell#860-5785 Him 208-2356 SCHESSLER 628-4221 HESTON 281-0811 Mayor 406 633 3809 Dwight Ace Electric 406 697 2037 Travis Ace Electric 406 850 0612 MDU 1-800-638-3278/MDT 252-4138 Pace Construction 252-5559(sewer backups) SanitarySystemOverflows call DEQ withing 24 hours at406-444-3080 Call Out-Date and Incident Location 1-21 h2o turn on 9th ave 1-22 lift station issues 1-24water break actison �� ; Project .r KLI Status U date J-� City of Laurel p February 6", 2026 Laurel Water Tank Funding Project (KU#2304-01608) Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Protect Scope: To research funding alternatives, create packages for submittal, and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: • Task Order Signed by City on 12/13/23 • Submittal uploaded to EDA on 7.11.24. • Notified of EDA denial of funding on 1/7/2025 • KU reviewing other opportunities for funding • As of January 2026 City has spent$19,618.08 of the$56,000 budget for funding applications. • KU has submitted an Application for consideration of Congressionally Directed Spending on behalf of the City on 3/26/25.This application did not get funded • Feb. 2026 Congressional Spending is releasing funding requests. KU was contacted for resubmittal. Option was opened up to the City in January, but no decision made to date. • Additional opportunity through EDA for Coal Impacted Communities opened Feb. 2, 2026. KU is checking to see if this project fits in that criteria and would be looked favorably upon. Laurel Subdivision Services (KLJ#2604-10067) Reason for Project: KU has been retained to provide City of Laurel engineering services as needed until April 30th, 2026. Project Scope: Engineering subdivision and miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Cherry Hill 4tn Filing o Pre-Application meeting was held on April 16th at City Hall. o Package submitted to City on 9/5/25 o Review comments sent on 10/8/2025 o Approval letter for Fire Protection sent to Developer 2/5/26 • Casa Linda Subdivision o Initial Plans review and comments sent to Developer on 2/3/26 Page 1 of 3 ENGINEERING, REIMAGINED r KLI2 Laurel Proect Status Update �) J�, City o f �j �� February 6", 2026 • West Railroad Reconstruction o City staff and KU has been meeting with MDT and Sanbell for coordination of the West Railroad Reconstruction Project. o In August, 2025 KU submitted for Rural And Tribal Assistance Funding through DOT for design funding of this project. Awards should be available in February of 2026. o MDT is at a halting point waiting for City to install Southside stormwater systems that were expected to be complete prior to reconstruction of West Railroad o City has approved KU to perform a cost analysis on construction of stormwater from South 4t'Street to West Railroad Street. Page 2 of 3 ENGINEERING, REI MAC INED ENGINEER'S BREAKOUT OF COST WOODLAND AVENUE STORMWATER IMPROVEMENTS WOODLAND AVE.FROM 4TH ST.TO WEST RAILROAD K LI City of Laurel,MT N&I'. February 9,2026 ITEM DESCRIPTION UNIT CITY UNIT PRICE TOTAL PRICE Schedule 1-Storm Improvements 101 Mobilization(20%bid item costs) LS 1 $50,000.00 $50,000.00 102 Taxes,Insurance and Bonds(10%bid item casts) LS 1 $25,000 00 525,000.00 103 Traffic Control IS%bid item costs) LS 1 $13,000.00 $13,000.00 104 Stormwa ter Management and Erosion Control Ls 1 $13,000.00 $13,000.00 105 Type 2 Pipe Bedding CY 805 $33.00 $26,565.00 106 Imported Trench Backfill CY 805 $28.00 $22,540.00 107 15"Storm Drain Pipe LF 250 $99.00 $24,750.00 108 24"Storm Drain Pipe LF 1200 $100.00 $120,000.00 109 Storm Drain Inlets EA 9 $4,900 $44,100.00 110 48"Storm Drain Manholes EA 3 $5,500.00 $16,500.00 ill Exploratory Excavation I HR 6 $350.00 $2,100.00 Schedule 1 Subtotal $357,555.00 Schedule 2-Water System Improvements 201 Mobilization LS 1 $63,000.00 $63,000.00 202 Taxes,Insurance and Bonds LS 1 $31,500.00 $31,500.00 203 Traffic Control LS 1 $16,000.00 516,000.00 204 Stormwater Management and Erosion Control LS 1 $16,000.00 $16,000.00 205 Temporary Water System, LS 1 $7,600.00 $7,600.00 206 Asbestos Inspection LS 1 $1,600.00 51.600.00 207 Remove Ex.Valve ea 3 $250.00 $750.00 208 1 Remove EX.Fire Hydrant Assembly EA 1 $1,300.00 $1,300.00 209 Remove Ex.Water Main EA 1115 $13.00 $14,495.00 210 Connect to Ex.Water Main EA 1 4 $2,000.00 $8,000.00 211 8"C900 PVC Water Main LF 1115 $78.00 $86,970.00 212 8"Gate Valve&Box EA 8 $4,300.00 $34,400.00 213 8"X 6"Tee EA 3 $1,600.00 $4,800.00 214 8"Tee EA 2 $1,700.00 $3,400.00 215 8"Bends EA 4 $1,400 00 $5,600.00 216 1 Fire Hydrant Assembly EA 3 $8,500.00 $25,500.00 217 Install 1"Water Service w/Curb Box EA 28 $2,500.00 $70,000.00 218 1"Water Service Reconnection EA 28 $30.00 $840.00 219 Type 2 Pipe Bedding CY 620 $33.00 $20,460.00 220 Imported Trench Backfill CY 620 $28.00 $17,360.00 221 Trench Plugs EA 3 $750.00 $2,250.00 222 Exploratory Excavation HR 9 $350.00 $3,150.00 223 Landscape Restoration(Seeding) LS 1 $13,000.00 $13,000.00 Schedule 2 Subtotall $447,975.00 ITEM DESCRIPTION UNIT CITY UNITPRICE TOTAL PRICE Schedule 4-Street Improvements 401 Mobilization LS 1 51D8,000.00 $108,000.00 402 Taxes,Insurance and Bonds LS 1 $54,500,00 $54,500.00 403 Traffic Control LS 1 $27,000.00 $27,000.00 404 1 Stormwater Management and Erosion Control LS 1 $27,000.00 $27,000.00 405 Concrete Curb&Gutter Removal LF 2400 $7.50 $18,000.00 406 Concrete Flatwork Removal SY I 5CO $11.00 $5,500.00 407 Excavation above Subgrade CY 625 $28.00 $17,500.00 408 Remove Ex.Sign EA 5 $150.00 5750,00 409 Mailbox Remove and Reset EA 28 $250.00 $7,000.00 410 Tree Removal EA 30 $1,050.00 $31,500.00 411 Geogrld SY 1250 $2.95 $3,687.50 412 Separation Fabric SY 3750 1 $2.50 $9,375.00 413 3"Minus Sub-base Course CY 850 $60.00 $51,000.00 414 1-1/2"Crushed Base Course CY 850 $41.00 $34,850.00 415 4"ACC SY 3750 $27.00 $101,250.00 416 Concrete Curb&Gutter LF 2400 $25.00 $60,000.00 417 1 Concrete Drive Approach SF 500 $12.00 $6,000.00 418 Concrete Sidewalk(4-inch Thick) SF 12000 $9.00 $108,000,00 419 Concrete ADA Approach SF 200 $13.00 52,600.00 420 Concrete Curb Return EA 10 $1,300.00 $13,000.00 421 Truncated Dome Warning Panels EA 10 $310.00 $3.100.00 422 New Sign&Post EA 5 $570.00 $2,850.0D 423 Exploratory Excavation HR 15 $350.00 55,250.00 424 Landscape Restoration(Seeding) LS 1 $631000.00 $63,000,00 Schedule 4 Subtotal $760,/12.50 Unit bid item costs are based upon the 2022 Pavement Maintenance Project.The 30%contingency Schedule 1(ST W Imp.) $ 357,SSS.00 accounts for Inflation of bid item costs. Stormwater Imrpovements assumes 3Inlets at each Schedule 2(H2O Imp.) $ 447,975.00 Intersection. Water System Improvements assumes replacement of ex.watermaln with an 8"main, No Schedule 3(WW Imp.) $ 28 services,and a hydrant at each Intersection. Street Improvements assumes that we replace the Schedule 4(Street Imp.) $ 760,71250 whole cross section to Including sidewalk and 30%of surfacing needs subgrade stabilization. Construction Cost $ 1,566,242.50 ContingencyCost(30%) $ 469,872.75 Subtotalof[onstruciton $ 2,036,115.25 Engineering Design(8%) $ 162,889.22 Engineering CA(12%) $ 244,333.83 OVERALL CONSTRUCTION COST $ 2,443,338.30 F 3 � Z n x .♦ `• Z H ` 0 MIi.L�S Y N� a' A II T S ° �' �'I` 3 a �►. _ FOR4EST,wEFQ'� itc �`%• � N � �zyr ��'�t E• �'' �� m� w �P — __ N II n•_ I n io•6`!. : � •3. i :.sum: f '-mm - .�,� 1•m n`n D n ZN J;o n Z v N _ Y E I A UIL':�T[1N[ I .. •I� n a �r .� ,. m > v m Znommm I � / � 3 A� � �� -Ni 1 l 111II II m _ n_4,1 p 1 J 0 , GC y 1• m0 \ Y m I I t' .f I ,Y `•tom •:,1 m MAPLE AV F r II N Y� • s m pv �1 71 nm Cl) Z _ ImOM <N p10 _ o �;u m ^' = m No z o $ D z z 1 r A � < V m