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HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.14.2000 MINUTES BUDGET/FINANCE COMMITTEE FEBRUARY 14, 2000 7:00 P.M. CITY HALL CONFERENCE ROOM MEMBERS PRESENT: Chairman Bud Johnson Gary Temple Ken Olson Gay Easton Chuck Rodgers OTHERS PRESENT: Mark Mace Jim Stevens Mary Embleton Brian Fox Dan Mears Fire Chief Jim Stevens, along with Brian Fox and Dan Mears of the Fire Department, addressed the committee regarding the failing air compressor. The unit was purchaSed in 1982 and rebuilt in 1993. The cost to rebuild it again would be approximately $3,000, but the department's opinion is that the unit is no longer adequate, i.e. the department has "outgrown" it. Mr. Fox obtained quotes for a new trait (copy attached) with a 6000 PSI output and an ISO 9000 rat'mg. Since the department requires the use of breathable bottled air on nearly every call, and since the compressor is wearing out sooner than planned, the committee recognized the need to replace it. The department chose LN Curtis' quote of $15,300 plus installation. This cost is below the $20,000 minimum requirement for competitive bidding (MCA 7-5-4302). The committee discussed several options for funding the new compressor, since it was not budgeted, and decided to use Intercap. Jim was instructed to work with Mary to process the paperwork to replace the old compressor with a new one. Mary told the committee that she had been approached by a company called Mailing Technical Services of Billings. This company proposed to process the city's mail at a lower rate than the post office could offer. They can do this by getting volume discounts by combining all their clients' mailings. After discussion, the committee instructed Mary to get more background information, including references, and to bring it to the next meeting. The committee reviewed and approved the following purchase requisitions: GENERAL FUND: Purchase new ambulance soft-ware and annual maintenance $ 3,000.75 Set up and configure final workstation, security, Internet 1,272.08 City share of RC&D services 600.00 WATER FUND: Six 1" Badger meters 650.97 The committee recommended that Cathy travel to Livingston to see the new ambulance program in use there. The committee reviewed the comp/OT reports for PPE 2/6/00 as well as reviewed and approved the payroll register for the same period. The January financial statements were briefly discussed. Mary informed the committee that she is in the process of correcting the various account numbers to bring the accounting system into full compliance with BARS. Mary told the committee that she has waited to get the budget worksheets out to the department heads until the account numbers were corrected. She was instructed to get them out as soon as possible and to work on preparing a budget calendar. The committee again discussed the need for the city to promote education and information to the public. Mary will check on costs of publishing a monthly calendar of city committee meetings. Bud voiced concerns over the level of staffing in relation to the various complex projects undertaken by the city. He asked if the city should utilize more outside resources. He felt that the city should assess the human resources available to identify needs, especially for the water intake project, the sewer I & I and rate increase, and the garbage rate increase. He is concerned we may be "over-using" the staff and asked the committee for their input. Discussion followed. It was agreed that planning and direction are needed. In order to get the process started, there will be a preliminary budget/brainstorming session with the Budget/Finance Committee and department heads on Wednesday, February 23rd, at 7:00 p.m. in the Old Council Chambers. The next regular meeting of the Budget/Finance Committee will be March 6, 2000 at 7:00 p.m. Meeting adjourned at 8:45 p.m. Respectfully submitted, Mary K. Ermbleton Clerk-Treasurer 2 The Laurel Volunteer Fire Department of the City of Laurel is now looking for prices on a BREATHING AIR COMPRESSOR, The compressor specifications are, CMF PSIG HP STAGES 14 6000 10 4 Auto condensate drian Emergency stop button Diagnostic Lights for iow oil, high temp, high air pressure. Auto safty valve for high air pressure. Please include prices for the following items if they are not on the standard package. Purification systems, air inlet restriction Indicator, duel pressure switch, pressure gauges for each stage. Also include prices for filter and cartridges needed for regular replacement and service. Is product backed by ISO 9000 guality standard? Please submit prices by fax on company letter head by FEB 9 2000. Fax % 1-406-628-4641 Price for unit is F.O.B. LAUREL, MT 59044 The Fire Dept. is in need of replacing the breathing air compressor at the fire hall. The compressor that is in service now is going on 20 years old and is at the limits that it can serve us. The unit at this time is just barely operational. The following companies have submitted prices on units that, with fire dept. specs, that will allow the Laurel Volunteer Fire Department to grow into the next 20 years. L&N CURTIS COMPARIR MAKO BAM06H $15,300 Yearly filter and oil Nearest factory service, This unit meets ISO 9000 quality standard. ROCKY MOUTAIN COMPARE MAKO BAM06H $16,200 Same as unit above MIDWEST INDUSTRIES ~ ~ EAGLE CADET II /~2~~ Yearly filter and ofl $177 Nearest factory service, D&R Did not respond to inquiries. $120 Billings Bozeman