HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.23.2000 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 23, 2000 7:00 P.M.
OLD COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Gay Easton
Chuck Rodgers
OTHERS PRESENT:
Larry McCann
Rick Musson
Jim Stevens
Mary Embleton
Bud Johnson opened the meeting by explaining the purpose was to come up with some ideas
and goals to begin to define a direction for the city. To do this, the city needs to identify the
issues and the dollars associated with those issues, set priorities, and outline time frames.
Discussion was held regarding:
What are each department's needs and goals?
Short range plans
Long range plans
Roles and responsibilities of-
Council
Mayor
Department Heads
Community
Funding sources
Tracking progress
Larry stated that a comprehensive Capital Improvement Plan was needed. Discussion
followed regarding the type of plan, preferably one that contains a formal process to change
the direction set by the CIP.
The department heads agree that they need direction. At present, only the Fire Department
has developed, and is currently using, a 1 O-year equipment replacement schedule.
The group identified the following steps to implement a CIP: 1. Change budget process input to reflect CIP thoughts.
2. Send out a Request for Proposal for CI1~ process, which must be a citywide
CI~.
Larry will send out two RFP's on February 25 (one for CIP and one for Engineering
Services), which will be due back on March 10. He will then present his recommendation for
engineering to Public Works on March 13. There will be a follow-up meeting of the
Budget?Finance Committee and Department Heads on March 14 for the CIP.
Recommendations for both RFP's should be ready for the March 21*t council meeting.
Mary then presented some ideas on changing some of the accounting methods for the
upcoming budget. She proposed using the direct cost method, especially in the area of the
Enterprise Funds and the past practice of using "Administrative Charges" based on General
Fund percentages, to transfer these "costs" from the Enterprise Funds back to the General
Fund.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
City Clerk-Treasurer
NOTE: Due to the detail required for the Capital Improvement Plan RFP and the time needed
to review the proposals, the meeting scheduled for March 14th is postponed. The engineering
services RFP has been delayed pending the results of the CI~ proposal.