HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.06.2000 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 6, 2000 7:00 P.M.
CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Gary Temple
Chuck Rodgers
OTHERS PRESENT:
Mary Embleton
The committee reviewed and approved the following purchase requisitions:
GENERAL FUND:
Installation of Internet line between FAP and City Hall
Recondition transmission for police car
Annual tests for breathing units for Fire Department
Fire code exam seminar for fire inspector
Light installation in old shop building
Material to build utility trailer for parks
$ 10,082.42
1,835.00
1,300.00
595.00
2,466.60
691.22
WATER FUND:
Motors and couplers for chemical feed system - Plant
Intake report analysis - Plant
Hydrant extensions (5) - System
Repair clamps (3) - System
Gate valves and fire hydrants (2) - System
Pipe, couplers, gaskets for East Railroad Street line repair
861.58
810.00
1,637.32
531.06
2,582.34
516.54
SEWER FUND:
Discharge permit fee
Inspect and rebuild gear box for screw pump
Sewer cleaner
Manhole adjusting rings (30)
Quarterly sample testing
2,099.00
571.43
521.00
720.00
550.00
SOLID WASTE FUND:
Dumping fees for November (omitted in December business)
Dumping fees for January
6,686.78
4,457.77
The committee reviewed February claims totaling $136,912.19 and recommend the council
approve them for payment.
The Comp/OT report was reviewed for PPE 2/20/2000.
The payroll register for PPE 2/20/2000 was reviewed and approved.
Mary asked the committee to consider having the city obtain a credit card for travel
purposes. She was instructed to obtain one through a local bank.
Mary presented the 2000-2001 Budget Calendar. Discussion followed regarding which
days of the month would be best to schedule the work sessions that will begin in April.
Those days will be regular Budget/Finance Mondays, the third Tuesday of the month, the
third and fourth Thursdays and the last Wednesday of the month. Mary will prepare a
budget work session schedule based on these days.
Mary told the committee that the auditors finished the fieldwork on Friday, March 3~a.
Brent Olness would like to conduct an exit conference at a Budget/Finance Committee
meeting, and then again at a Pre-Council. The committee would like him to come on
March 20th to Budget/Finance and to council on April 4th.
Mm2/presented additional information on Mailing Technical Services. At present, the city
pays Pitney Bowes over $2,000 per year for rent and maintenance on the postage
machines. Motion by Gary Temple to cancel Pitney Bowes and go with Mailing
Technical Services, seconded by Ken and passed unanimously.
Mary reported to the committee that the Outlook would publish the city's
council/committee meetings schedule as part of their Community Calendar at no cost to the
city. Some of the members were skeptical but told Mary to give it a try.
The next meeting will be held at 7:00 p.m. on Monday, March 20th.
The meeting adjourned at 7:55 p.m.
Respectfully submitted,
Mary K l~mbleton
City Clerk-Treasurer
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