HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.17.2013 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 17, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Olson
Rick Herr
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35
p.m. There was one individual present from the public, Rick Herr.
The minutes of the December 3, 2013 meeting were presented and approved via motion by Doug,
seconded by Mark, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated that the
adjustments have one unusual write-off this time. The meter was taken out at Williston Basin and
they were still charged. The amount has been credited back to their account.
The Mayor has reviewed the November journal vouchers. Doug made a motion to approve the
Utility Billing adjustments and the November journal voucher. The motion was seconded by Mark.
All in favor, motion passed.
The November financial statements were reviewed by the Committee. The bank reconciliation
was reviewed first. Shirley mentioned that the bank had $.01 more than the City and the adjustment
has been made to account for the penny. Forty two percent of the year has expired and revenues are
at 22% received and expenditures are at 22% expended. The cash balances on the tax and
assessment funds are down but should be back up in the month of December. Shirley stated that
some of the funds have received more than what has been budgeted for this year. These include the
Library Aid Grant, which is at 179% revenue received. This is due to the fact that the grant has
been increased this year and was not known at budgeting time. Federal Equitable Sharing Fund is
at 179% because of revenues received from confiscated property. SID #115 is over, at 145 %, as
residents on the 5` Street Sidewalk SID have paid their assessment off early. There were no
questions.
Motion was made by Doug to approve the financial statements, seconded by Mark. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp /OT Report for PPE 12/8/13 was reviewed by the Committee. Shirley stated that there
was a holiday in the overtime report this pay period. There were no questions.
The Payroll Register for PPE 12/8/13 totaling $214,484.77 was reviewed by the Committee.
Motion was made by Doug, seconded by Mark to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Nothing.
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Budget/Finance Committee
November 19, 2013
Mayor's Comments:
Park Maintenance was on the agenda and the Mayor referred the topic to Mark. Mark stated that
Jolene was not available until after the holidays and the topic will be better served in the early part
of the year.
Other:
There was discussion in regards to a survey to the business owners in town and what infrastructure
concerns they may have and what infrastructure would be necessary to attract new businesses. The
survey will cost around $80,000 with a 60/40 match. The City will be responsible for the 60% and
a grant of 40 %. The city needs to consider programs that will attract businesses to our area whether
it is through tax abatements or infrastructure assistance.
Mark is interested in finding out why there was a street cut on SE 4 St and if they got a permit.
The Mayor will follow up on it.
For the Next Agenda:
Discussion East Main Lift Station.
The next regular Budget/Finance meeting will be on Tuesday, January 7, 2014, at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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