HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.19.2013 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 19, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Mark Mace
OTHERS PRESENT: Shirley Ewan Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35
p.m. There was no one from the public present.
The minutes of the November 5, 2013 meeting were presented and approved via motion by Doug,
seconded by Ken, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated that the
adjustments show the write offs to tax assessments. The amount that will be placed on the tax rolls
is $7,146.66.
The Mayor has reviewed the October journal vouchers. Doug made a motion to approve the
Utility Billing adjustments and the October journal voucher. The motion was seconded by Ken.
All in favor, motion passed.
The October fmancial statements were reviewed by the Committee. The bank reconciliation was
reviewed first. Shirley stated that there was a software glitch that did not post the October balances
correctly and 2 hours were spent on finding the problem. After the month was reposted the
balances were correct, although the cash was off $.01 for the month. Thirty three percent of the
year has expired and revenues are at 18% received and expenditures are at 17% expended. Shirley
mentioned that there was a typo in the Gas Tax revenue received to date. The percentage should
state 31% has been received. The Committee then went through the monthly graphs. The cash
balances on the tax and assessment funds are down but should be back up in the month of
December. The drop in cash for the sewer fund was due to payments to Williams Brothers for the
sewer rehab. The money has been replenished with loan and TSEP funds. There were no
questions.
Motion was made by Doug to approve the financial statements, seconded by Ken. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp /OT Report for PPE 11/10/13 was reviewed by the Committee. Shirley stated that the
only unusual overtime was due to the change from daylight savings time.
The Payroll Register for PPE 11/10/13 totaling $168,871.76 was reviewed by the Committee.
Motion was made by Doug, seconded by Ken to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Nothing.
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Budget/Finance Committee
November 19, 2013
Mayor's Comments:
Nothing.
Other:
There was discussion in regard to the West Interchange and the Transportation Study. The Mayor
noted that there were several areas in and around Laurel that were high accident areas and he would
like to see these areas looked at closely.
For the Next Agenda:
Nothing new.
The next regular Budget/Finance meeting will be on Tuesday, December 3, 2013, at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
/ �L Cttiv
Shirley Ewan, City Clerk/Treasurer
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