HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.17.2013 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 17, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Emelie Eaton
Mark Mace Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35
p.m. There was no one from the public present.
The minutes of the September 3, 2013 meeting were presented and approved via motion by Emelie,
seconded by Doug, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated that there were
no unusual adjustments last month.
The Mayor has reviewed the August journal voucher. Doug made a motion to approve the Utility
Billing adjustments and the August journal voucher. The motion was seconded by Toni. All in
favor, motion passed.
The August financial statements were reviewed by the Committee. Seventeen percent of the year
has expired and revenues are at 8% received and expenditures are at 7% expended. Doug inquired
as to why the Comp Ins. Fund was already at 92% spent. Shirley stated that the premiums are due
in August and have been paid. There should not be any more expenditures out of that fund for the
balance of the fiscal year. The chart shows that July had more unusual expenditures and revenues
than the month of August. The July differences were explained last month and August revenues
and expenditures had nothing unusual. There were no further questions.
Motion was made by Doug to approve the financial statements, seconded by Tom. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp /OT Report for PPE 9/1/13 was reviewed by the Committee.
The Payroll Register for PPE 9/1/13 totaling $182,522.12 was reviewed by the Committee.
Motion was made by Emelie, seconded by Doug to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Shirley asked what the Committee would like to do in regards to the street lighting districts and if
they would like to expand the current district or form a new one in Cherry Hills. Shirley stated that
she has not received any information back from the Council. Emelie suggested that this be placed
on the next workshop agenda to get the consensus of the entire Council before going forward.
Mayor's Comments:
Nothing.
1
Budget/Finance Committee
September 17, 2013
Other:
Tom inquired about the Solid Waste Fund and whether the amount showing on the cash sheet was
the normal amount in that fund. Shirley stated that it is and that no additional garbage trucks were
budgeted for this year. Garbage trucks are on a 2 -3 year rotation.
Doug inquired as to when the Park Maintenance District ballots would go out to the residents of
Laurel. Mark stated that the soonest they could go out would be in the spring or next fall.
For the Next Agenda:
Nothing new.
The next regular Budget/Finance meeting will be on Tuesday, October 1, 2013, at 5:30 p.m.
The meeting adjourned at 6:10 p.m.
Respectfully submitted,
4 ( - Lc 'c ut-)
Shirley Ewan, City Clerk/Treasurer
2