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HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.20.2013 MINUTES BUDGET/FINANCE COMMITTEE AUGUST 20, 2013 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Doug Poehls Emelie Eaton Mark Mace OTHERS PRESENT: Shirley Ewan Jan Faught Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:40 p.m. There was no one from the public present. The minutes of the August 6, 2013 meeting were presented and approved via motion by Doug, seconded by Emelie, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Shirley stated that there were no unusual adjustments last month. The Mayor has reviewed the July journal voucher. Doug made a motion to approve the Utility Billing adjustments and the July journal voucher. The motion was seconded by Emelie. All in favor, motion passed. The July financial statements were reviewed by the Committee. Shirley showed the Committee the comparison to the same month last year. Water revenues are higher this year than last year in July. Sewer revenues and expenditures were higher last year due to the large payment from the TIFD for the storm water loan payment. Expenditures in the Sewer Fund were higher last year due to the plant design for the rehab project. The General Fund had higher expenses in July than this year. The expenditures had no one large expense but a combination of a large amounts of separate department expenditures. Eight percent of the year has expired and revenues are at 4% received and expenditures are at 4% expended. Motion was made by Doug to approve the financial statements, seconded by Emelie. Motion passed. There were no Purchase Requisitions presented to the Committee. The Comp /OT Report for PPE 8/4/13 was reviewed by the Committee. Emelie inquired as to why none of the overtime for the police was highlighted as reimbursable. Shirley stated that Cathy did the overtime report for the police this time, as Rick was on vacation. He will mark the overtime that needs to be billed out when he returns. The Payroll Register for PPE 8/4/13 totaling $177,694.11 was reviewed by the Committee. Motion was made by Doug, seconded by Emelie to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Budget/Finance Committee August 20, 2013 Shirley informed the Committee that the preliminary budget will be presented to the Council on August 27, 2013 at the Council workshop. The final passage will be on the 1 Council meeting in September. She let the Committee know that the floating mill was lowered by .31 mills this year, but the dollar value of the mill increased by $104 /mill. The City will receive an additional $15,000 in tax revenue in FY 13 -14. The budget is ready to be printed at this time. She encouraged the Committee to spend some time reviewing it or at least read the budget message. Mayor's Comments: Nothing. Other: Doug inquired as to whether anyone had invited Mr. Tillinger from the Army Corps to a Council meeting. The Mayor said that he has not done so and does not believe it is the best interest of the City to confront the Corps. The Mayor let the Committee know that although the Army Corps has disappointed the City, they are only doing their jobs. The City is not being fined for the weir, nor are they being permitted for it. The weir was done on an emergency basis without being permitted. The river does not belong to the City and the different agencies are just doing what they were hired to do. At this point, the City is just trying to find some common ground with the Corps and will continue to work with them on what can be done to provide water to the citizens without breaking regulations with the stewards of the river. Doug understands the Mayors concerns, but would like to see some agency willing to help develop a long term solution. Mark finds it strange that Missoula can put additional weirs in the Clarks Fork River to accommodate kayakers but we're unable to put a weir in the Yellowstone River to accommodate water needs for 7,000 people. For the Next Agenda: Nothing new. The next regular Budget/Finance meeting will be on Tuesday, September 3, 2013, at 5:30 p.m. The meeting adjourned at 6:30 p.m. Respectfully submitted, ..� 4 Lc( Cc lC ��� Shirley Ewan, City Clerk/Treasurer 2