HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.16.2013 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 16, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Emelie Eaton
Mark Mace Tom Nelson
OTHERS PRESENT: Shirley Ewan Jan Faught
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30
p.m. There was no one from the public present. Jan Faught was present to present the purchase
requisition for the hydraulic cot.
The minutes of the July 2, 2013 meeting were presented and approved via motion by Emelie,
seconded by Tom, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee.
The Mayor was not present and has not reviewed the June journal voucher. Tom made a motion to
approve the Utility Billing adjustments and the June journal voucher, after the journal voucher has
been reviewed by the Mayor. The motion was seconded by Emelie. All in favor, motion passed.
The June financial statements were reviewed by the Committee. Shirley stated that the fiscal year
2012 -2013 has ended and the revenues are at 70% collected and the expenditures are at 55% spent.
Shirley went over the revenues vs. actual expenditures with the Committee, stating that the Gas
Tax, Library Aid Grant and SID #111 are overspent. She would like to hold off on requesting an
amendment to the budget to make sure there are not other budgets overspent. All of the bills for last
fiscal year have not been paid and will not be paid until the first part of August. Shirley went
through the quarterly report with the Committee and explained why the 3 budgets were overspent
and what information was in the financial report to the Committee. The final graphs were then
discussed and the changes in the Gas Tax expenditures were explained as to why the expenditures
went down and rose in the Solid Waste Fund. There was one employee that was being paid out of
the wrong fund and the expense has been moved to the proper fund. There were no questions at this
time.
Motion was made by Doug to approve the financial statements, seconded by Emelie. Motion
passed.
There was one Purchase Requisition presented to the Committee. Jan is requesting the purchase
of a hydraulic cot for the Ambulance. The total cost of the cot she would like to purchase is
$12,075. The budgeted amount of the cot is $11,000. Shirley stated that if the purchase was
approved by the Committee, the budget would need to be changed prior to the final budget passage.
Jan explained why the crew would prefer the Stryker cot over the Ferno cot. The Stryker is sturdier
than the Ferno and additional accessories are included with the Stryker. Discussion was held with
the Committee members and it was agreed upon purchasing the Stryker. Doug made a motion to
approve the purchase of the Stryker cot from Sawtooth Emergency Vehicles Company in the
amount of $12,075, Emelie seconded the motion. All in favor, motion passed. The purchase has
been authorized by the Committee.
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Budget/Finance Committee
July 16, 2013
The Comp /OT report for PPE 7/7/13 was reviewed by the Committee. Shirley stated that a lot of
overtime was expended this pay period due to the 4 holiday and the water and sewer line breaks.
The group questioned the extra dispatch for the police department. Shirley has not seen the police
department bill for extra dispatch for street dances, but will inquire why additional staff is needed
during these events.
The Payroll Register for PPE 7/7/13 totaling $207,312.75 was reviewed by the Committee.
Shirley explained the reason the payroll was so high this time is due to the payout of saved holiday
pay and comp time payout for the unions. Motion was made by Emelie, seconded by Doug to
recommend Council's approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Shirley let the Committee know why the Quarterly Leave Report had some employees twice on the
leave report. The Public Works Union is paid out their comp time at the end of the year and the
first record shows how much time they have accumulated and the second record shows that the
comp time has been paid out, thus putting them on the report twice.
Mayor's Comments:
The Mayor was not present.
Other:
Nothing.
For the Next Agenda:
Nothing new.
The next regular Budget/Finance meeting will be on Tuesday, August 6, 2013, at 5:30 p.m.
The meeting adjourned at 6:07 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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