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Home My WebLink AboutCity Council Minutes 07.16.2013 MINUTES OF THE CITY COUNCIL OF LAUREL July 16, 2013 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Council Vice - President Mark Mace at 6:30 p.m. on July 16, 2013. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Mark Mace Scot Stokes Chuck Dickerson Tom Nelson COUNCIL MEMBERS ABSENT: Bruce McGee Bill Mountsier OTHER STAFF PRESENT: Kurt Markegard Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Dickerson to approve the minutes of the regular meeting of July 2, 2013, as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. CORRESPONDENCE. PUBLIC HEARING. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of June 2013. • Approval of Payroll. Register for PPE July 7, 2013 totaling $207,312.75. • Receiving the Committee Reports into the Record. - - Budget /Finance Committee minutes of July 2, 2013 were presented. - -Lease Task Force minutes of June 17, 2013 were presented. -- City- County Planning Board minutes of June 27, 2013 were presented. -- Laurel Urban Renewal Agency minutes of July 1, 2013 were presented. - - Public Works Committee minutes of July 8, 2013 were presented. -- Council Workshop minutes of July 9, 2013 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Poehls to approve the consent items as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. Council Minutes of July 16, 2013 AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. OIMMEI SCHEDULED MATTERS: • Confirmation of Appointments. • Request from the Brotherhood of Locomotive Engineers (BLE) and the Laurel Rod and Gun Club to use the trap shooting range at Riverside Park for the BLE union picnic on Tuesday, August 20, 2013 from 11:00 a.m. to 8:00 p.m. Motion by Council Member Poehls to approve the request from the Brotherhood of Locomotive Engineers (BLE) and the Laurel Rod and Gun Club to use the trap shooting range at Riverside Park for the BLE union picnic on Tuesday, August 20, 2013 from 11:00 a.m. to 8:00 p.m., seconded by Council Member Dickerson. Council Member Poehls asked Kevin Zard to answer some questions. Kevin Zard, 2019 East Maryland Lane, approached the podium. Council Member Poehls stated that, as shown on the aerial view map, there will be caution tape from the clubhouse all the way to the firing ranges by the low gate on the north side of the clubhouse. He asked if anyone would be allowed back in that area. Kevin stated that the caution tape will go almost all the way around and going south across the row of trees. A small walkthrough gate will be open where the club rules sign will hang. Kevin explained another change on the map. They will not rent a tent for the event, as they would have to carry special event insurance and have locates done. Instead, they are going to lease and use the Jaycee Hall facilities for the day. The kids' area will be by the horseshoe pits. Council Member Poehls stated that the questions on the Rod and Gun Club insurance were answered. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Resolution No. R13 -47: A resolution accepting the bid from Dick Anderson Construction and authorizing the Mayor to sign all related documents for the City of Laurel 2013 Water and Sewer Rehabilitation Project. Motion by Council Member Eaton to approve Resolution No. R13 -47, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Resolution No. R13 -48: A resolution of the City Council approving Addenda B and F to the Agreement between the City of Laurel and the Local Union known as Local 303, American Federation of State, County and Municipal Employees, AFSCME. Motion by Council Member Nelson to approve Resolution No. R13 -48, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Resolution No. R13 -49: A resolution of the City Council authorizing the submission of a TSEP Grant application and to commit the matching funds required by the creating agency. Motion by Council Member Poehls to approve Resolution No. R13 -49, seconded by Council Member Dickerson. Council Member Poehls asked Kurt Markegard to explain the request. Kurt explained that the resolution is dedicating funds to match the Treasure State Endowment Program (TSEP). When the legislature adjourns, money is set aside for planning grants for the DNRC and TSEP. The city already applied for a DNRC planning grant, which does not require council resolution until the grant is awarded. This would allow the city to review the water 2 � 1 � Council Minutes of July 16, 2013 treatment plant and the sed basins that need repair work and to possibly update the PER with the events on the intake system in the river. Going forward with the PER would allow the city to apply for TSEP grants in 2014, which go to the State SRF and then to the 2015 legislature for approval of the projects. Morrison - Maierle did the PER, Preliminary Engineering Report, in 2005 or 2006 and it was updated in 2008, which has been five years already. The proposed budget for the PER would include the $15,000 TSEP Grant funds, the $15,000 DNRC grant funds, $55,000 from the City of Laurel, for a total of $85,000. Kurt explained that the item was not discussed at last week's council workshop. TSEP funding is still available now, but that could change if the city had waited until August 6 for council approval of the resolution, which is the reason the resolution was added to tonight's agenda. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Poehls stated that there would not be an Emergency Services Committee meeting this month. Council Member Nelson is trying to schedule a Cemetery Commission meeting this Thursday, July - 18th Council Member Nelson stated that a Lease Task Force meeting is scheduled on July 22 if the information on the park buildings is available for review. Council Member Eaton asked if the pavement wires across West Railroad Street in front of Rapid Tire are part of the Transportation Plan study. Since no one knew the answer, city staff will find out. Council Member Dickerson stated that there are issues under the railroad underpass again. Kurt stated that Mayor Olson, the CAO and he met with Stefan Streeter, Gary Neville and Rod Nelson at MDT last week. MDT officials are aware of the groundwater issue in the underpass and intend to schedule repairs in the fall. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Stokes to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:51 p.m. Cindy A11eni ouncil Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 6 day of August, 2013. K nneth E. Olson, Jr., Mai e Attest: Shirley Ewan, Clef k /Treasurer 3 E V 8 7 July 1, 2013 _ l JUL 2 2013 [—.) CITY OF LAUREL City Council of Laurel: We, the Brotherhood of Locomotive Engineers (BLE), have recently contacted the Laurel Rod and Gun Club to ask for their help in supporting our Union picnic at Riverside Park on August 20, 2013. The Club has agreed to help support the BLE. We now need your permission to hold the Union picnic at Riverside Park on the above date. The picnic will include the following, we will be using the Club protocol and security for the trap shoot. Iry Wilke, the president of the Club, has stated that we can use the Club's insurance policy for that day's event. The picnic will also include a Mexican feed and keg beer. The BLE will be using a 30 foot by 40 foot event tent since the Riverside facilities can not be used and we will be supplying a portable toilet. This great event has taken place at Riverside Park in past years. It was an event that everyone greatly enjoyed and many people came to celebrate. For the past two years the BLE has had to use other locations for our Union picnic. Unfortunately, these locations were not compatible for trap shooting; therefore, we did not have a great turn out of people. We are asking the City Council to please allow the BLE to use Riverside park for their Union picnic as in past years. This is an amazing place to hold such an event. People have greatly enjoyed the atmosphere and location of the park. Many people still talk today about the trap shooting at Riverside park. We would appreciate your support in this matter. Please contact Kevin Zard at 861 -3833 if you have any questions or concerns. Thank you for your time. // Kevin Zard President of the Brotherhood of Locomotive Engineers 1 1/41 -.4S 3 i . i - "'r' 3 l S 4- , — A— .° � at .— /, , • t rft, (106 yards fP <Im fbitle itai±tfe j -a) * 0 41(1 0 . 41( f0 c c 3 0 CO LL . ° • m ¢ n I CD CO d N 00 Q ` H by W J , C -o o C ._ E o H o y n 7 N m o O O Co t> H N In d I I I 1 1 I 'G � at +� x _ ,441,10.11011 . i I Cdr z 1 ='�3 1 1 / . Or I, f i � ' ± j , / I 1 t no P i t r tot t o . f .4 SP e� , j - a - ' k ■ C 4. i r,s EL L C 6 AA t ,.' l • . ,