HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.02.2013 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 2, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Doug Poehls
Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no
Public in attendance.
The minutes of the June 18, 2013 meeting were presented and approved via motion by Tom, seconded by Ken, and
passed unanimously.
Tom made a motion to approve the claims, in the amount of $662,670.25 for Council consent. Shirley explained
that $416,561 of the claims was for loan payments on water and sewer projects. Doug seconded the motion, all in
favor, motion passed.
There were no purchase requisitions presented to the Committee.
The Committee reviewed the quarterly employee leave reports. Doug inquired as to how much is budgeted for
General Fund retirees this year. Shirley said that $50,000 has been budgeted. The Mayor inquired as to why some
employees are on the report twice. Shirley is not sure but will find out and report back to the Committee at the next
meeting.
The Comp /OT reports for PPE 6/23/13 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 6/23/13 totaling $167,678.72 was reviewed by the Committee. Motion was made
by Doug, seconded by Tom, to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer Comments:
Nothing.
Mayor's Comments:
The Mayor mentioned that the City is currently looking at a time card program which allows the employees to enter
their time cards online. The purpose is to alleviate paper use and streamline the payroll process. The program will
be installed in August or September. Employees can enter their time from any computer, including their home
computer.
Other:
Tom inquired as to whether there would be camping in Riverside Park this year. The Mayor stated that no there
would be no camping again this year. Too many things need to be done at the Park, including the bank
stabilization, prior to allowing camping.
The Mayor mentioned the sewer line breaks on the east side and that 2 breaks occurred, but have been repaired after
some major work.
Shirley mentioned that 2 water pumps have gone out at the water plant. The cost to replace these will be quite high
and need to be replaced immediately.
Doug inquired as to how the Police Union negotiations are going. There was discussion amongst the committee.
The Mayor stated that the City is waiting on the Union to respond to the last supposal and has not heard back from
them as of today's date.
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Budget/Finance Committee
July 2, 2013
For next agenda:
The future meeting items were discussed, but none were chosen for the next agenda. Mark stated that he would like
to discuss the Storm Water District with the Public Works Committee prior to discussion at the Budget Finance
Meeting.
The next regular Budget/Finance meeting will be Tuesday, June 18 , at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
1 -k(_ . L
Shirley Ewan, Clerk/Treasurer
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