HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.04.2013 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 4, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no
Public in attendance.
The minutes of the May 21, 2013 meeting were presented and approved via motion by Doug, seconded by Mark,
and passed unanimously.
Doug made a motion to approve the claims, in the amount of $236,391.60 for Council consent. Mark seconded the
motion, all in favor, motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition is for a new boiler in
the FAP building. The Police Chief was able to get 2 quotes for the boiler and the lowest quote was from McBride
Mechanical, Inc. in the amount of $40,282. The other quote was from Encode Corporation in the amount of
$64,850. The Chief is recommending the City accept the quote from McBride. Doug made a motion to accept the
quote from McBride, Mark seconded. All in favor, motion passed. Shirley will let the Chief know to go ahead and
order the work done.
The Comp /OT reports for PPE 5/26/13 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 5/26/13 totaling $138,573.43 was reviewed by the Committee. Motion was made
by Doug, seconded by Mark, to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer Comments:
Nothing.
Mayor's Comments:
Street Sweeping on the South Side The Mayor stated that, although the street sweeper is able to sweep more than
just the Street Sweeping District, the department has only so much time and money to work on the whole City.
Consequently, the entire town will not be swept on any particular schedule, only when time and funds are available.
The Street Maintenance Fund is currently subsidizing the street sweeping, as there is not enough budget to operate
on its own. The Mayor mentioned that Shirley requested an increase in this assessment during the budget
meetings, but both he and Heidi disagreed. They feel that the City is assessed enough without adding more burden
to the residents of Laurel.
Shirley told the group that West Railroad and South 8 Street have been swept since the last time the Committee
met.
Other:
Doug inquired about the pothole situation in the City and how people should report potholes to the City. The
Mayor stated that the City will put a note in the upcoming newsletter about who to call if they locate a pothole that
needs to be filled. The complaints should be directed to Cheryll, as she is keeping track of the repairs needed and
reports them to Matt for repairs. The Mayor would like to make sure Cheryll is contacted rather than Kurt, as she
keeps the records of the repairs needed on the streets.
Doug asked about how the code enforcement officer replacement was going. The Mayor stated that the position
has still not been filled, but is being re- advertised for the third time as well as being placed in the upcoming Job
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Budget/Finance Committee
June 4, 2013
Fair with the Job Service. Shirley mentioned that the Mechanic has resigned and that position will be advertised
with the code enforcement position in the paper and the Job Fair.
For next agenda:
Update on the wastewater treatment plant rehab.
The next regular Budget/Finance meeting will be Tuesday, June 18 , at 5:30 p.m.
The meeting adjourned at 6:10 p.m.
Respectfully submitted,
AL, L ( L4-0(C-11 1 - 1
Shirley Ewan, Clerk/Treasurer
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