HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.21.2013 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 21, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Emelie Eaton
Mark Mace
OTHERS PRESENT: Shirley Ewan Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30
p.m. There was no one from the public present.
The minutes of the May 7, 2013 meeting were presented and approved via motion by Doug,
seconded by Emelie, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee
The Mayor has reviewed and approved the April journal voucher. Doug made a motion to
approve the Utility Billing adjustments and the April journal voucher, seconded by Emelie. All in
favor, motion passed.
The April financial statements were reviewed by the Committee. Shirley stated that 83% of the
fiscal year has expired and the revenues are at 54% collected and the expenditures are at 46% spent.
Shirley went over the revenues vs. actual expenditures with the Committee, stating that the Gas Tax
is over spent. She will take a closer look at the employees that are being paid out of there; she feels
that maybe someone in the budget was not changed at the beginning of the year. Shirley will report
back to the Committee at the next meeting. She mentioned that taxes will be received in June, so
those funds that rely on tax revenues will look better next month. There were no questions.
Motion was made by Doug to approve the financial statements, seconded by Emelie. Motion
passed.
There were no Purchase Requisitions presented to the Committee.
The Comp /OT reports for PPE 5/12/13 was reviewed by the Committee. Shirley mentioned that
all of the Police overtime will be reimbursed by the refinery.
The Payroll Register for PPE 5/12/13 totaling $165,279.18 was reviewed by the Committee.
Motion was made by Emelie, seconded by Doug to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Emelie had a constituent complain to her about their assessments on their tax bill. The person
wanted to know why he had to pay the assessments when his taxes were relieved. Shirley checked
into the question and found that if an individual gets relief on their taxes they don't automatically
get relief on their assessments. The only persons that get relief on the entire bill are those that have
served in the military and are disabled due to their service. Emelie asked if the State made up the
amount. Shirley said that no, the bill is just written off.
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Budget/Finance Committee
May 21, 2013
This same person wanted to know why the street sweeper did not get the streets cleaned on the
south side of Laurel. Doug had just asked Kurt why it wasn't being swept on the south side. Kurt
stated that if the trees are not trimmed to 14 feet the street sweeper could not get to the streets.
Doug mentioned that South 8 Street and West Railroad would not have the tree problem and
would someone request that this area be swept. The Mayor will look into it.
Mayor's Comments:
Union Update:
The Mayor stated that the 2 negotiating teams and the mediators have come to a preliminary
supposal that the union has taken back to their people. The Mayor explained the supposal and the
cost to the City. There was discussion amongst the Committee members.
Other:
Nothing
For the Next Agenda:
Nothing new.
The next regular Budget/Finance meeting will be on Tuesday, June 4, 2013, at 5:30 p.m.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
C Itt LJ(
Shirley Ewan, City Clerk/Treasurer
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