HomeMy WebLinkAboutPublic Works Committee Minutes 11.17.2025 MINUTES
CITY OF LAUREL
�J r PUBLIC WORKS COMMITTEE
MONDAY, NOVEMBER 17,2025
J
The Public Works Committee meeting was called to order at 6:00pm on Monday, October 20,
2025,by Chair Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay -Vice Chair, Iry Wilke, Jessica Banks,
Richard Herr
Others Present: Matt Wheeler- Public Works Director
Public Input: None
General Items:
1. Approval of Minutes from October 20, 2025. Iry made a motion to approve the minutes
of October 20, 2025. Motion was seconded by Jodi. Motion carried 5-0 to approve the
minutes.
2. Emergency Call Out Report- Report attached
i. Elm lift station- the pump was plugged up
3. KLJ Report
i. Work has been completed on the existing tank and it is looking good for a period
of time.
ii. Love's Travel Station is coming along. They are now talking about adding an RV
park, but need to evaluate the utilities
iii. Cherry Hills 41h filing is also moving along. Almost all lots in the 3`d filing have
been sold. Anticipate a conversation regarding the need for a bridge will need to
take place to connect into Maryland
New Business:
Old Business:
4. Committee Bylaws-Not ready yet, so this will be moved to December meeting
Other Items:
5. There will be an item coming before the council to discuss a group that would like to
rent out all of Riverside Park for a music festival event this summer. It has gone before
Park/Tree Board. This would be a 3-day event at the end of July.
Announcements
Next Meeting will be Monday, December 15, 2025, at 6:00 pm in Council Chambers.
Meeting adjourned at 6:21 pm.
Emergency Overtime Callout List 1-1-25 TO 7-1-25
Maintenance Shop 406-628-4773
City Dispatch 406-628-8737
Response Code X In Column Not accepting Overtime/NA=Not Available/Y=Responding/B=Phone Busy
Employee Name Telephone
Shop Callout 9-24 9-24 10-6
Kevin Budge Al NA1
Jay Hatton NA2 NA2 NA2
Keith Guy 8 Y10 9
Wade Spalinger A3 NA3 NA3
Brandon Gonzales NA4 NA4 Y10
Aaron Fox Y9 7 6
Joel Barnhardt NA5 N5 4
Bridger Fornier 8 7
krista gauslow NA6 5
Anthony Woodard Y9 8
Distribution 7-4 7-13 7-25 8-19 9-7 9-10 9-24 9-24 9-26 10-2 10-12 10-13 10.25 11-8
Justin Baker _ y3 2 Y3 y3 2 NA2 NA1 NA1 y3 2 1 2 1 1
Kevin Hoffman 1 nal 1 nal Y3 Y3 Y3 2 1 y3 2 1 Y3 y3
Daniel Nauman 2 y3 2 na2 1 NA1 Y2 Y3 2 1 y3 3 2 2
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant-628-6474 I utodailer- 628-4866
Response Code NO=In 1st Column Not accepting Overtime/NA=Not Available/ Y=Responding
Employee Tole p _n 7-20 7-28 9-10 9-24
Thomas Henry y4 3 2 Y4
Cindy Caswell 1 Y4 3 2
Corey Nicholson 1 Y4 3
Norman Stamper 2 1 NA1
ater reatment Pant -44
n Not accepting Overtime!NA Not Available! Y=Respondin
Response Code NO=In 1st Colum g
Employee Telephone
HP Nuernberger
Dylan Ceaser
Josh Sawyer
Sam Waggoner
Joe Waggoner
TJ Worbel
Daniel Waggoner
Matt Wheeler Cell#208-1885 E One Call Locate- 1-800-424-5555(City Job#25663)
Kurt Markegard Cell#860-5785 Him 208-2356 SCHESSLER 628-4221 HESTON 281-0811
Mayor 406 633 3809 Dwight Ace Electric 406 697 2037
Travis Ace Electric 406 850 0612
MDU 1-800-638-3278 I MDT 252-4138 Pace Construction 252-5559(sewer backups)
SanitarySystemOverflows call DEQ withing 24 hours at406-444-3080
Call Out-Date and Incident Location 9-24 SEWER BACKUP
11-8 H2O SHUTOFF 7 20 alarms sewer plant
11-16 H2O shutoff
7-25 h20 shutoff 9-24 UNLOCK SEWER PLANT
7-28 STORM DAMAGE SEWER PLANT 9-26 EMERGENCY LOCATE
8-19 LEAK FIRE DEPT 10-2 village liftfail
9-7 emergency locate 10-6 CLEAN UP CAR WRECK
9-25 SEWER PLANT POWER OUT 10-12 h20 Leak
9-25 LIFT STATION POWER OUT 10-13 h20 shutoff
9-24 WATER BREAK 10-25 elm lift
' ct Status U
City of Laurel Probe date KLI
p
November 17`h, 2025
Laurel Water Tank Funding Project
(KU#2304-01608)
Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Proiect Scope: To research funding alternatives, create packages for submittal,and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
• Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
• Letter of Support from CHS Received
• Letter of Support from Wood's Powergrip
• Submittal uploaded to EDA on 7.11.24.
• Multiple calls back/forth with EDA to clarify information including need for the project,
priority for the city, provision of procurement documents, and verification of budget.
• EDA reviewed mid October and are waiting for notice of award-All grants must be awarded
(or declined) and contracted/obligated by 12/31/2024.
• As of 12/13/24, EDA is still telling us they don't have an update.
• Notified of EDA denial of funding on 1/7/2025
• KU reviewing other opportunities for funding
• Meeting between City and KU reviewing denial and other funding sources on 1/16/2025
• As of January 2025 City has spent$16,917.76 of the$56,000 budget for funding
applications.
• WWC has submitted this project for a BRIC grant
• KU has submitted an Application for consideration of Congressionally Directed Spending on
behalf of the City on 3/26/25
• Public Disclosure Form completed and sent onto Senator Sheehy's office on 5/5/25.
Awaiting response.
• Tank Inspection found tank to be in operational order.
Laurel Planning Services (KU#1804-00554)
Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed.
Proiect Scope: Planning services may include; subdivision, zoning, development,floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Page 1 of 3
ENGINEERING, REIMAGINED
Update KLI
Laurel Project Status p
City of 1
November 171h.1 2025
Current Status:
• Zoning Regulations Update.
o Draft regulations sent to City April 1111, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o To be presented at Workshop on 5/7/24
o Adoption occurred at Council on 5/14/24
0 2"d Reading and Public Hearing on 5/28/24.
o Regulations adopted by Council. Minor wording and numbering corrections needed.
o Wording and numbering corrections made and submitted to Kurt 7/3/24
o Waiting on final comments from Kurt
• Love's Annexation
o Annexation Application received 3/25/24
o Revised Package received by City on 5/2/24
o City requested KU to review on 7/12/24
o KU's review sent back to City on 7/18/24
o Loves's submitted design for review on 12.10.2024
o Engineering review and comments sent back on 1.10.25
o Love's addressing comments
o Love's 2nd package received 2.10.25 (still awaiting updated reports)
o Love's 2nd package reviewed and sent back on 2/21/25
o Love's has been approved by the City on 3/20/25
o Love's Water&Sewer Extensions were approved by DEQ on 4/10/25
o In process of installing water and sewer extension
• Cherry Hills 4th Filing
o City has received notice that Cherry Hills 41h Filing is requesting a Pre-Application
Meeting
o Pre-Application meeting was held on April 16th at City Hall.
o Package submitted to City on 9/5/25
o Review comments sent on 10/8/2025
Page 2 of 3
ENGINEERING, REIMAGINED
KLICity of Laurel Project Status Update ;;
November 17rh, 2025
Other Notes and Information
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects.As
these are tentative,the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY26 Projects
o KU's MSA with City of Laurel ends on 12/5/2025.
Page 3 of 3
ENGINEERING, REIMAGINED