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HomeMy WebLinkAboutCity Council Minutes 04.16.2013 MINUTES OF THE CITY COUNCIL OF LAUREL April 16, 2013 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on April 16, 2013. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Mark Mace Scot Stokes Chuck Dickerson Tom Nelson Bill Mountsier COUNCIL MEMBERS ABSENT: Bruce McGee OTHER STAFF PRESENT: None Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Eaton to approve the minutes of the regular meeting of April 2, 2013, as presented, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE. PUBLIC HEARING. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of March 2013. • Approval of Payroll Register for PPE 03/31/2013 totaling $173,842.36. • Receiving the Committee Reports into the Record. -- Budget /Finance Committee minutes of April 2, 2013 were presented. - -Park Board minutes of April 4, 2013 were presented. - -Lease Task Force minutes of April 1, 2013 were presented. - - Council Workshop minutes of April 9, 2013 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Mace to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: Council Minutes of April 16, 2013 • Confirmation of Appointments. • Resolution No. R13 -17: Resolution • authorizing the Mayor to execute an agreement with Beartooth RC &D Economic Development District. Motion by Council Member Poehls to approve Resolution No. R13 -17, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye.. Motion carried 7 -0. • Resolution No. R13 -18: A resolution approving Amendment No. 1 to the previously adopted Task Order No. 27, authorizing Great West Engineering to create two Special Improvement Districts to replace sidewalks along Fifth Avenue and Cottonwood Avenue in the City of Laurel. Motion by Council Member Mountsier to adopt Resolution No. R13 -18, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Poehls stated that the Emergency Services Committee would be notified via email whether or not there would be a meeting on Monday, April 22 The mayor will find out if the city attorney has finished the final draft dog ordinance. Council Member Mace stated that the Park Board will meet on Monday, April 29 at 5:30 p.m. in the council chambers for discussion with Jolene Rieck from Peaks to Plains Design, Council Member Mountsier mentioned two items regarding last night's Lease Task Force meeting. One item was the signage at the park. The city attorney has determined the appropriate wording for the signs. The club was supposed to present its intentions regarding their insurance, but that information was not provided. The mayor had suggested in a previous meeting that the club could obtain event insurance for a two or three -day period. The club was asked to have the information by the next meeting on April 29` Council Member Nelson apologized for his absence from the last few meetings and stated that he plans to attend the next lease task force meeting. Council Member Nelson is currently the chairman of the benefits committee and plans to schedule a meeting for review of the chairmanship and the city's health insurance. Council Member Eaton asked who is responsible for posting the minutes to the website Mayor Olson informed her that the librarian posts the council minutes to the city's website. Mayor Olson stated that the management budget would be discussed at the April 23 council _ workshop at 5:30 p.m, Mayor Olson stated that the Clerks Institute is scheduled on May 5 -10 and the Elected Officials workshops are scheduled on May 8, 9, and 10 in Billings. Registration is preferred by April 19 Contact the council secretary or the clerk/treasurer for information. Council Members Mace and Nelson plan to attend. Mayor Olson spoke regarding today's conference call with FEMA. The CLOMR, Conditional Letter of Map Revision, has been submitted to FEMA for review of the impact to the south bank and the funding. FEMA's 180 -day review process includes public hearings. The city has asked FEMA to complete the process in 150 days. Mayor Olson stated that the bank stabilization process is going well and funding was received for the diversion ditch. The top layer of rocks have been removed from the temporary diversion dam, but the subsurface weir just below the intake was not removed, as it allows the water level to go over the top of the intake. The city submitted a letter to the agencies requesting they allow the city to keep that weir in the river. The engineers have presented nineteen different options for the long -term solution, and the Army Corps and FEMA are reviewing the 2 �/ Council Minutes of April 16, 2013 options. The Army Corps has stated that the final option must have the least environmental impact to the river. The city needs a system that will assure there is water over the intake. The three projects include: the south bank restoration; the diversion ditch; and the long -term solution. Council Member Nelson asked regarding the previously distributed timeline information for the projects and whether construction would be in 2014. Mayor Olson explained that two timelines were distributed, one for the bank stabilization project and one for the long -term solution. He stated that work could possibly begin in the fall of 2013 if the CLOMR process can be shortened to 150 days. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:47 p.m. Cindy A11en�C uncil ._ y Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 7th day of May, 2013. Kenneth E. 0 son Jr. -Mayor Attest: ez A'e(2-• Shirley Evian, Clerk/Treasurer 3