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HomeMy WebLinkAboutCity Council Minutes 04.02.2013 MINUTES OF THE CITY COUNCIL OF LAUREL April 2, 2013 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on April 2, 2013. COUNCIL MEMBERS PRESENT: Emelie Eaton Mark Mace Bruce McGee Chuck Dickerson Bill Mountsier COUNCIL MEMBERS ABSENT: Scot Stokes Doug Poehls Tom Nelson OTHER STAFF PRESENT: Kurt Markegard Chad Hanson Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Eaton to approve the minutes of the regular meeting of March 19, 2013, as presented, seconded by Council Member McGee. There was no public comment or _ council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. CORRESPONDENCE. PUBLIC HEARING. CONSENT ITEMS: • Claims for the month of March 2013 in the amount of $187,959.50. A complete listing of the claims and their amounts is on file in the Clerk - Treasurer's Office. • Approval of Payroll Register for PPE 03/17/2013 totaling $165,200.85. • Receiving the Committee Reports into the Record. -- Budget/Finance Committee minutes of March 19, 2013 were presented. - -Park Board minutes of March 7, 2013 were presented. - - Public Works Committee minutes of March 11, 2013 were presented. -- Cemetery Commission minutes of March 21, 2013 were presented. -- Council Workshop minutes of March 26, 2013 were presented. - -Lease Task Force minutes of March 18, 2013 were presented. - -Tree Board minutes of December 20, 2012 were presented. - - Library Board minutes of November 13, 2012 were presented. -- Library Board minutes of December 11, 2012 were presented. -- Library Board minutes of January 8, 2013 were presented. -- Library Board minutes of February 12, 2013 were presented. 4 Council Minutes of April 2, 2013 The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Mace to approve the consent items as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. • Great West Engineering — Wastewater Treatment Plant Project Update Chad Hansen, Great West Engineering, distributed some handouts to the council and stated that he was asked to present an update on the wastewater treatment plant upgrade project. The Wastewater Facilities Plan was first developed in 2003 and was updated in 2009. The original facilities plan evaluated the existing wastewater system, identified deficiencies, looked at alternatives, developed cost estimates and provided recommendations. In 2010, Great West Engineer took over the project and did a white paper to summarize everything that had been done to that date. Since so many costly improvements were needed, the project was broken into phases. Phases 1 A and 1 B, which were completed in 2004 and 2006 respectively, replaced a major trunk line that runs to the Wastewater Treatment Plant through the agricultural fields south of the interstate. A lot of infiltration and groundwater was being collected, and the two projects reduced the flows to the wastewater treatment plant by a million gallons per day during the summer irrigation season. It was a big deal because the city was paying to treat the irrigation water. Phase 2A1 was completed in 2010 and included replacing the Elm Lift Station, rehabilitating the Village Lift Station, installing a new water main to the Wastewater Treatment Plant in anticipation of extending it further to the east and providing fire flows, and improved grit removal at the head works facility at the Wastewater Treatment Plant. The completed phases were done with a compilation of available grants and loans through the State Revolving Fund, and they were broken down to be the most advantageous. The next phases are Phase 2A2 and Phase 2B. Phase 2A2 includes retrofitting the existing rotating biological contact chambers to a full biological nutrient removal facility (BNR). This includes the addition of high speed turbo blowers, which are more efficient and provide for a better process. A rotary drum thickener needs to be added for the sludge because the sludge with the BNR is lighter and fluffier and has to be thickened in order to utilize the existing digesters. Great West recommended adding Phase 2B for ultraviolet disinfection in order to meet the pending permit limits sooner rather than later. The July 1, 2013 deadline will not be met, but it will be close. Phase 2C, as identified in the facilities plan, included maintenance work that staff has worked on steadily and the majority of it is done. Chad explained the biggest driver of the $6 million upgrades at the treatment plant. He referred to a _ DEQ letter that summarized the violations of the city's discharge permit since 2007. The city is essentially in violation every month and cannot meet the existing discharge permit limits or the pending effluent limits on E. coli. Great West designed the improvements to address future nutrient removal limits that are not in the current permit, which is total nitrogen of 10 parts per million and total phosphorus of 1. Great West is confident that any pending and future regulations in a 20 -year window could be met. Currently, the 10 in 1 DEQ nutrient removal limit has to be reevaluated every three years because the limits of technology will not treat beyond that now. The long design process has been completed and the bidding process has begun. Pre -bid is on April 11 and the bid opening is on April 25` Chad reviewed some excerpts from the specs and plans, including: Grading and Paving Plan & Yard Process Piping Plan Index Sheet; Anaerobic - Anoxic Basin Plan; Aeration Basin Lower Level Plan; Blower Building Upper Level Improvement Plan; Blower Building Lower Level Improvements Plan; UV Disinfection Channel Improvements Plan; Thickener Building Lower Level Plan; and Thickener Building Upper Level Plan. 2 Council Minutes of April 2, 2013 Chad explained that the project is behind schedule as DEQ approval took longer than anticipated. Plans were initially submitted to DEQ last June and the process has been back and forth. The project received approval, the general contractors have already been prequalified, and the bidding process should be somewhat streamlined. There was discussion regarding the city's eligibility for a 25% reduction in the annual fee, the design of the project to meet possible future regulations and the 20 -year growth projection, the 20 -year lifespan from 2015 to 2035, DEQ penalties, cost savings by refurbishing some existing buildings, the pre -bid and bidding process, and the expectation that construction will begin after July 4th ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement Council Member Mace met with Jolene Reich, the engineer that worked on the previous Park Master Plan. The Park Board wants to proceed with bringing new parks into the city, providing maintenance funds for the parks, and finding out the public's opinions and ideas. The Park Board will meet on Thursday at the swimming pool at 5:30 p.m. Council Member Dickerson asked for updates regarding the left turn signal on Main Street to First Avenue and the speed limits on East Railroad at the next council workshop. Council Member Mountsier stated that a neighbor approached him about putting some crosswalks on Maryland Avenue for the children. He asked how to approach that issue. Mayor Olson suggested that he contact the Public Works Director and the CAO. Council Member McGee stated that the Lease Task Force met last night and the minutes should be available for discussion at the next council workshop. Council Member Eaton asked who put up the sign on Town Pump's property at the corner of Southwest 4 and South First Avenue. Mayor Olson stated that the police department put the reader board sign there. Council Member Eaton commented that she was happy with the sign because it implies that all Cenex traffic should be diverted to Railroad. Council Member Eaton mentioned that the maps at the council tables are five years old and asked if the maps could be updated. There was discussion regarding the Local Government Review Commission's redistribution of election wards in 1996, the current maps dated February 2007 and March 2008, and the need to get updated maps. Mayor Olson spoke regarding today's conference call with FEMA. As soon as the CLOMAR is finalized, it will be submitted to FEMA for review. FEMA will make modifications before funding the project for stabilization of the south bank. Mayor Olson asked Kurt Markegard to update the council regarding the temporary diversion ditch project. Kurt stated that, in the last couple weeks, Donnes, Inc. removed the sediment underneath the bridges and built a ditch or canal to feed the old intake. The work was completed last Wednesday. The city tested it and backed up the water and there was water going to the old intake. Because the old intake was high and dry, groundwater had seeped in and frozen solid. Over the last couple days, the staff started cracking it open and bringing a little bit of water in to feed through there and into the treatment plant, so it is online. Since the intake was decommissioned in 2003, it has had ice in there until late June. The city is using the 2003 intake and the 1950 intake at the same time. The city originally had an Army Corps mandate to remove the rock diversion on the south bank by January 3 Council Minutes of April 2, 2013 23 but that could not happen because of the ice jam. Great West requested an extension and it was granted until March 23 Since then, the city requested an extension until May. Now it is early April and Donnes wanted to start removing the riprap on the south bank today, so the city allowed them to remove a little bit of it. A change order will be presented to the council soon. Donnes removed a significant amount of sediment, which is now located at the city's container site north of town. The city has requested permission from the Army Corps to leave the rock at the bottom of the river because of the extreme drought and the concerns regarding flow. The 2003 intake is good at cleaning itself with air scour, but the old intake required staff to clean it four times a shift. Kurt wants to keep the 2003 intake viable as long as possible and does not want to operate the old intake under the 1950 technology. The city is trying to ensure that there will be plenty of water coming down the ditch. Mayor Olson stated that staff has been working to prepare the management budget for the council's consideration and hope to have it completed before June 30 UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Dickerson to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. There being no further business to come before the council at this time, the meeting was adjourned at 7:22 p.m. Cindy AlleiQ Council Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 16 day of April, 2013. r enneth E. Olson, `r. ay. Attest: Shirley Ewan, Clefk/Treasurer 4 GWE CP2 /MM CP5 SITE GRADING & PAVING PLAN AREA NO. 2 3 NEVI UV DISINFECTION SYSTEM (REFERENCE SHEET C-4) m i , CHANNEL AND O&M BUILDING ' b OLD DIGESTER 8 BNR BASIN ' UV O&M BUILDING nBANOONEO) ACCESS ROAD ACCESS ROAD _ 1n NEW THICKENER BUILDING ' BH -4 NEW STAGE , ANAEROBIC __ - r „ YARD PROCESS PIPING PLAN 2 Q Q Q Q Q AND STAGE 2 ANOXIC BASIN .. _ (REFERENCE SHEET - - C-12) -12) BH -5 1 - 3 „ EXISTING EXISTING 3 o - 3 3 8 1 I SECONDARY I -1 � SECONDAR .. o CURIFlER A i CURIFlER 8 ;@S5DLH4TYA@�,V M‘‘., . Z NEW STAGE 3 8NR AEROBIC BASIN o O < O BH -3 11 ' E %ISTING 5 T \ ,,,,,. @ DIGESTER V g gQ p r 1 / i ce_ r ■ ¢¢; i5 / / r _ C _ .' E ISTING > �? D ESTER. ; / G WE CP3 1 y W i I PRIMARY ' EXISTING AT PL PARKING o / / / BH - 2 - . - " , I \ CLARIFIER A ' CLARIFIER El BUILDI LOT A EA 86-1 // / / / 1 EXISTING HEADWORKS I •• � BUILDING 8 SCREW ^^�� V, °' / / PUMP STATION \ I. ~ . / / / / NEW GRAVEL I �� < rZ CONTRACTOR ACCESS ROAD _ 4'.� II o / STAGING AREA, GWE CP1 MM CPS A. �, / / - / / 4 AAREAASS ROAD MONITOR WELL & BOREHOLE COORDINATE TABLE / r MW OR BH NORTHING LASTING ELEVAAON �� MH•1 48345.4138 151914.9505 3274.79 I D 0 / - - - - - - MW-2 49292.7042 152141.4310 3273.51 1 0 1 , .e. • ,- E XISTING SLU GE ' W DRYING BED MW -3 48448.9417 152284.3455 327425 Z O Q = �S /TE GRADING &PAVING MW-4 ns7e4921 szsoe.79os 3271.11 H IX )- CO I �" PLAN AREA NO. 1 E ,Y ' ? >5 MW-8 47982.9473 152180.7742 3271.99 Z X ' ' (REFERENCE SHEET C - 3) Z Q z BH-1 48225.7202 152277.2337 3274.42 O W J E BH-2 40259.5230 152307.8858 3273.85 - 0 Z - BH-3 48292 7136 152332.9279 3273.27 LI ? ' NEW OPEN 0 > 0_ �/M I DRAINAGE BH•4 47970.7909 152461.3522 3273.09 = 63" d (7 i - ". i CHANNEL BH-5 47970.2877 152429.8198 3272.39 J A Z d �• BH-6 47989.5865 152400. 3272 L Q E- PAVEMENT DESIGNATION L 0E� _ MH MONITOR WELL BM CO By Z W ���, - BOREHOLE BNR BASIN ACCESS ROAD ^ 0 U O o' 1 DRYING BEDS SLUDGE DRYING U a, ,,, 4100 I d AND BEDS O&M AREA 1&J .: IN 0&M BUILDING ACCESS ROAD GENERAL NOTES: C7 0 1 CONTRACTOR UTILIZATION OF MONUMENTATI FOR ALL NTENANCE y PUNT PARKING LOT/ ACCESS ROAD AREA SEE SHEET SURVEYS. Fa 2. SEE SHEET C -14 FOR SURVEY CONTROL COORDINATES. , o \ SLUDGE DRYING BEDS O&M AREA .., �` y O SHEET Ps • .PAN g A�T�E ET N G RADING AND PAVING PLAN & YARD PROCESS PIPING PLAN INDEX SHEET _ C - 2 SCALE IN FEET I7 8 OF 153 V ZLOZ-OL 31V0 292 2 102999292X , Id v F0209 02230 `0"° 'owns I NVld NIS`d8 OIXONV — a3noaddv osL .9ns •lwsa.�u.,591st 0093uns 9u v 03WJ3 YJ wog pelellel NA VA �°'"1°B'"6118 2 N V NON NMraa 133f O2Id 3avtiodn 2IN8 d1MM 0 - :a+0,san H331 ValI L Q " a ,o 312) A9 rg11d980530 NOI9I039 ON 02L1P2 :1031 IdNV1NOW 13tiI IY 1 70 /L1'J yy'� i4 0 tl3 ° i w i 4 t �O "J .f m 1 doi F . ° Z a` 41 a ei o° X _ <n j ..R0, 11x o p c 3 2 j 5 rL � z Q W� ,1a W ^ m W °Y C a E 4 Y: 33 s g =Wa W ,3 i °w j J meaog,z: T u W a ` -1 ya^ ; 2 _04.,.2∎,0.030,-_ r °o zUi .Ol -.ff KiL 4) F ti 5'38 ,_, •� 04 • I Q 40 '¢ VIM �, l a, " .g, rl i — "�o i _art _ Z so 11 Zr ..0 a '/, Q o DI M� 1 I 1 ■ II — _ - z ZS i l ? & 0 2 m ,lill g u, . 6 ■ z , 0, W 0 � T I 1, , � J F ICI 1, w a 6 9 I 911 is 1 7 ..- 1111 I ... 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EXISTING PIPE SIZES 4 AND SMALLER NOT SHOWN e FOR CLARITY. 2" PLANT WATER FROM 8" DIP SL . 2. AIR LINES FOR VALVE ACTUATORS (NEW & EXISTING) MH -4 (NON- POTABLE) NOT SHOWN FOR CLARITY. (TO BE ABANDONED) = < a a < < C4.4111 3. PUMP SUCTION ELEVATION SHALL BE THE SAME FOR TYPE 15 PIPE ALL 5 NEW RAS /WAS PUMPS. i SUPPORT (1 NI 4" PLANT WATER FROM 4. PUMP BASES SHALL BE AS SHOWN ON DETAIL 5, ® 8H -4 (140N POTABLE) SHEET P -27. n w - cv 5. CONTRACTOR SHALL BE RESPONSIBLE FOR THE u MODIFY EXISTING WALL PENETRATION COMPLETE CONVERSION OF THE EXISTING DRINKING 4 i DUCTILE IRON (O FOR NEW 8" RAS PIPE TO NEW BNR 1Y4" SODIUM (POTABLE) SEAL WATER LINES TO THE NEW RAS /WAS o 0 HYPOCHLORITE PUMP THE AIR SERVICE LINES FROM THE NEW w w i, O ABANDON 6 SLUDGE TO AERATED OLD 0 0 0 0 0 4 m CHEMICAL INJECTION AIR COMPRESSOR DISCHARGE TANKS TO THE NEW y w S "' RBC UNITS, INSTALL NEW B" DIP 885 P - PNEUMATIC PLUG VALVE ACTUATORS AS SHOWN ON a: o U 14 PPE TO ANAEROBIC/ANOXIC BASIN .0 9 THE PROCESS PIPING PUN AND SECTIONS, SHEETS a o _ 111��� � +- - - P -13, P -16 k P -17. ORAC B" DIP RAS _I / 1 2" DIP 040 : 6" DIP TO WAS SHALL BE COMPLETED UNDER ALL C THE NT DIRECT TOR'S UPEWORK tMSION 11 E $ - I,� IO 'y"� ®� 0. • ROTATING DRUM AND GE RROVAL OF THE CONSTRUCTION ENGINEER/ L INVAffsl • AI • __ • , ED 0 e m ., THICKENER BUILDING MANAGER. !, - _, 1'� M , = �', I I1 m M ATERIAL A ND EQUIPMENT LIST, SHEET P -13: m o ® m 9 � � I `LL 8 DIP RAS! 1 1. RAS -1 PUMP, SEE SPECIFICATION 11215. 0 I 0 C 111 .' �'"" ° 2. RAS -2 PUMP. SEE SPECIFICATION 11215. Ili 0 NEW PARALLEL 8" DIP RAS PIPE 0 INV- 4f1010 O F�j ,,'� „ ® ®I I ® . 3 RAS -3 PUMP, SEE SPECIFICATION 11215 S TO ANAEROBIC/ANOXIC BASIN Q =- - � - ' °1 , , 4 WAS -1 PUMP SEE SPECIFICATION 11215. i IMV.4f0f1 * 0 INV .4,aJ * 0 INV.,WI �l f/ 77 � �' ® 6 '0 TI • . 8 DUCTILE IRON PIPE SPECIFICATION DIP TI SPOOL. 2 F4R, LENGTH AS 0 SAMPLING TAP Q L' ` ` ` l 6' SCUM BYPASS LINE (DIP) © $$R (ttP. OF 2) , .' , , -_ ® +� I 0 REQUIRED. a -' - �� 7. 8" PLUG VALVE WITH PNEUMATIC ACTUATOR. ACTUATOR 4 0 1 , CD 1 ® 12" DIP 8. I2 • Al , T+ O 3 ' ' / MAY BE ROTATED TO AVOID CONFLICT WITH PIPING. FLUSHIN REDUCER, FUEL. CONNECTION RAS milli - �' 9. 12" DI 90' BEND. FL401. 0 (TYP. OF 7) I.� i I : I) �) �'.' '` ■ : 10. 12" DI FLANGED TEE. ,__, • ® 5 -1 ® �'" 1100 � � I ® 0 �,4_, id 4r I©] r „ _ _ 10 AERATION In_.,O,l -.1 ■ _• 1,:......1 • 15. 12"x6 DI REDUCER, FLAIL. � TO RBC UNITS , 6" AERATION LINE TO WITH M EL/ CHAINW GREATER 8050 �� (TO BE ABANDONED) ' • 2' - © C ONCRETE EOUIPMENi 1 -1 - • -'� HEADWORKS BUILDING I6. 6" MANUAL PLUG VALVE W 040 FINISHED FOR ANY VALVES GREATER THAN 6' ABOVE ' 4 MP.) BASE DETAIL (TYP. THE FINISHED FLOOR), iv UV ALL 5 PUMPS) 3 17. �. j 6"x4- FLANGED TEE. ,e • • • 6" SLUDGE LINE TO 18. 6 "0 DIP SPOOL, FLxFL, LENGTH AS REQUIRED. EXISTING MCC t � L,� -y HEADWOR BUILDING 19. 6" DI 90' BEND, RAIL. IRRIGATION 20. 6" PINCH /CONTROL VALVE. PUMP 1 . 264 21. 6" MAGMETER. • • NEW 12" SST AIR PIPING 22. 6 "0 DIP SPOOL 01140, LENGTH AS REQUIRED. Z O TO BNR AEROBIC BASIN (�- ' © x x 23. 6" PLUG VALVE WITH PNEUMATIC ACTUATOR. ACTUATOR 4 m AND ANAEROBIC/ANOXIC BASIN -T V : _: _ :0. MAY BE ROTATED TO AVOID CONFLICT WITH PIPING. �I x - CO � � - 24. 4" MANUAL PLUG VALVE WITH HANDWHEEL/CHAINWHEEL a ®�G ey a Q 4'x4' OPEN i° FROM ABOVE FIN5NED FLOOR). ANY VALVES GREATER THAN 6' ABOVE o FOOTING EDGE SPOOL FUEL �- 25. 4 01 VERTICAL 45 END, N FL FL� REQUIRED. w B 27. " DI FLANG TEE WITH BLIND FLANGE FOR FLUSHING Q O W _' CONNECTION. Er =' ® 29. B"9 DIP SPOOL, E FLAPE, LENGTH AS REQUIRED. Q a/ C 30. B" DI 90' BEND. M NMJ. /� 31. 8 "0 DIP SPOOL PE %PE, LENGTH AS REQUIRED. ii C - 5 32. 6" DI TEE, WALL d il :5. NEW 6" DIP SCUM II _ 3 3, 6" DI BLIND FLANGE. Q W PUMP STAT FORCEMAIN - - -A- ' 0 0 34. 10" WELDED CAP. 9 E TO DIGESTER L / 0 �� C 6" SLUDGE LINE 35. 6" DI FLANGED TEE. J . L TO DIGESTER 36. 12" SST 90' BEND UP TO BLOWER BUILDING UPPER W 9 ® LEVEL REFERENCE SHEETS P -12, P -15 & P -17. J J 37.12 "0 SST SPOOL, LENGTH AS REQUIRED. W W J u - q} TYPE 1 PIPE 38.12 "x6" SST TEE. ? 0 Cr HANGER DETAIL (TYP.) 39. 6 "0 SST SPOOL, LENGTH AS REQUIRED. li I'' PIPE PENETRATION 4 ® 40. 6" SST 97 BEND. W • DETAIL (ttP. OF 8) p.30 - 41. 5 AIRFLOW STRAIGHTENING SPOOL W/ FLOWMETER. • 42. NEW MCC CABINET, SEE ELECTRICAL DRAWINGS AND ...I ZZ SPECIFICATIONS. u N . 1.( O 3 NEW WATER HEATERS, SEE SHEETS 4 }, AIR COMPRESSOR WITH TANK. O o v � 7 M -3, M -7 AND M -8 FOR DETAIL5 ., 44. 12" DI 97 BASE BEND, FUEL. Z ,� 45. 6" DI 2215 BEND. FLxFL. 0�/� W z 46. REMOVE 4" 45 BENDS, VALVES AND ASSOCIATED PIPING. REDUCE LINE TO 2" AND RECONNECT TO IRRIGATION I'"" /� 0 PUMP WITH FU V RTINGS A5 REQUIRED. SEE D RIGATI ON ii J NEW MOTOR PLAN, SHEET P -11 FOR DETAILS ON EXISTING PIPING. a i 5 CONTROL CENTER ® ® 48. 6" DI PE I NEE WITH BLIND FIANCE FOR FLUSHING m ' CONNECTION. Ct - "' - 49. 12 DI FLANG TEE WITH BLIND FLANGE FOR FLUSHING o " PLANT WATER • .. - 1 - W TO RBC UNITS } CONNECTION. 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