HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.02.2013 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 2, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. Kat Stokes
arrived at 5:45 p.m. as a public attendee.
The minutes of the March 19, 2013 meeting were presented and approved via motion by Emelie, seconded by the
Mayor, and passed unanimously.
Emelie made a motion to approve the claims, in the amount of $187,959.50 for Council consent. The Mayor
seconded the motion, all in favor, motion passed.
There were 4 purchase requisitions presented to the Committee. Three purchase requisitions were from the Police
Department and 1 from the Public Works Department. The Chief is requesting 2 new servers through Technical
Edge, one in the amount of $19,849 (paid through Federal Equitable Sharing Funds) and the second server in the
amount of $8,226 (paid through 911 Funds). The Chief is also requesting the purchase of 13 new vests for the
police officers in the amount of $10,187. The vests will be purchased from Stanford Police Supply with Federal
Equitable Sharing funds. The 4 purchase requisition was from the Public Works Director for the purchase of fifty
300 gallon garbage containers at a cost of $13,300 and will be purchased from Snyder Industries Inc. with Solid
Waste Funds. After discussion, all 4 Purchase Requisitions were approved by the Committee.
The Comp /OT reports for PPE 3/17/13 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 3/17/13 totaling $165,200.85 was reviewed by the Committee. Motion was made
by Emelie, seconded by the Mayor, to recommend council approval of the payroll register. Motion passed.
The Employee Quarterly Leave Reports were reviewed by the Committee. Mark asked if we were still budgeting
for the employees that may resign or retire during the upcoming fiscal year. Shirley stated that she still has $50,000
available for any payouts in the General Fund. The other funds are not covered.
Clerk/Treasurer Comments:
Shirley mentioned that the budgets have all been reviewed with the Department Heads. Heidi, Shirley and the
Mayor will still meet with the Police and Fire one more time to finalize their requests.
Mayor's Comments:
Discussion of Park Maintenance District and Billie Riddle Donation The Mayor referred the update to Mark, as
the chairman of the Park Board. Mark stated that the Park Board still has plans of going through with the Park
Maintenance District. The Board will be meeting April 4 at 5:30 p.m. at the Swimming Pool. The agenda
includes the Billie Riddle donation and whether it can be used for a spray park.
Mark mentioned that he has been in contact with Jolene Wright, whom he would like to visit with regarding
proceeding with a Master Plan for the Parks prior to asking the citizens if they would be willing to proceed with a
Park Maintenance Assessment. His understanding is that the plan would cost the City around $40,000. Emelie
inquired if the creation of a spray park was contingent upon passing a park maintenance district or is the spray park
an enticement to pass the district. Mark stated that the spray park is only one of the items that will be done with the
revenue collected on the assessments. The Mayor concurred with Mark in the fact that the City really needs a
master plan with costs before asking the citizens to agree to an assessment placed upon their taxes.
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Budget/Finance Committee
April 2, 2013
Lighting District for South Laurel Business District The Mayor is not sure what the discussion needs to be
concerning the South Laurel Business District and would like to place it back on future meetings as Tom was not
present at this meeting. This topic was his request for discussion. The Mayor would like to bring this back to the
Committee in the fall of this year.
Other:
Nothing
For next agenda:
No additional agenda items.
The next regular Budget/Finance meeting will be Tuesday, April 16 at 5:30 p.m.
The meeting adjourned at 6:24 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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