HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.02.2001 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 2, 2001 6:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Mark Mace
OTHERS PRESENT:
Mary Embleton
Larry McCann
Ken Olson
Chuck Rodgers
Gary Temple
The committee reviewed December claims totaling $350,598.49 and recommend
to council that they be approved.
Mary presented the 2000 Year End Journal Vouchers #YE001-007 and #YEA01-
41. Due to tune constraints, it was decided that Mayor Rodgers and Alderman
Easton will meet with Mary tomorrow morning to review the vouchers. (NOTE:
After meeting at 9:30 am on January 3, 2001, Chuck and Gay approved the
vouchers.)
The following Purchase Requisitions were reviewed and approved:
General Fund:
Advertising for City Attorney position - c/t budget $ 751.25
Auditors assistance with Fixed Asset accounting - c/t budget $ 793.25
Water Fund:
Inspection of concrete reservoir for leaks - reservoir $ 1,600.00
Auditors assistance with Fixed Asset accounting - treatment $ 793.00
Berm in river to divert flow due to low water - treatment $1'5,715.25
Chlor/ne reagent sets, DPD for analyzers - treatment $ 1,036.00
Liquid alum - treatment $ 2,800.00
Sewer Fund:
Televise and vapor-root 6 in. sewer line- system
Repair sewer service at 1313 W~ Beartooth- system
$ 720.00
$ 642.50
Solid Waste Fund:
Hydraulic oil and motor oil - collection $ 808.50
Engine parts - collection
$ 562.09
The Comp/Overtime Hours reports for pay period ending 12/24/00 were reviewed by the
committee with no comments.
The Payroll Register for pay period ending 12/24/00 totaling $77,633.29 was reviewed
and approved by the committee.
The minutes of the 12/18/00 Budget/Finance Committee meeting were reviewed and
approved with one minor change via motion by Ken, seconded by Gay and passed
unanimously. Gay reported that he had gone to the school district office and had received
some application forms for requesting a refund of fuel excise taxes. This applies to
unleaded fuel used by the city, since the diesel fuel is already tax exempt (dyed). Jim
Stevens is working on this project.
Larry reported to the committee that they are updating the trax codes on the Lighting
District map. It is the city's responsibility to inform the county of any annexations. Pat
Murtaugh will meet with Larry and Mary this week regarding his possible assistance with
the project. Currently, Larry and Steve have been working on mapping the tax cedes to
owners for accuracy to ensure all property within the city limits is being assessed. This
includes railroad property (leases).
Mary informed the committee that the city has received a donation of $25,332.85 from
the Billie Riddle Estate. This money will be put in a separate trust fund (#7050) within
the city's accounting system to be used for a new swimming pool. Mary also reported
that the auditors found that Yellowstone County failed to send the city's portion of last
year's (1999) corporation license tax monies totaling $16,980.48. The county will be
sending it soon.
The meeting adjourned at 6:15. The next regular meeting of the Budget/Finance
Committee will be Tuesday, January 16th at 6:00 p.m. A special meeting will be held on
Monday, January 29th at 6:30 with Brent Olness, of the auditing fir~ Olness &
Associates, giving the exit interview from the recent audit performed for FY 2000.
Respectfully submitted,
Mary K?Embleton
Clerk-Treasurer