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HomeMy WebLinkAboutResolution No. R25-56 (2) RESOLUTION NO. R25-56 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE TASK ORDER NO. 5 AND ALL RELATED DOCUMENTS FOR THE BERNHARDT DITCH IMPROVEMENTS BY AND BETWEEN THE CITY OF LAUREL AND TRIPLE TREE ENGINEERING, INC. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. Task Order No. 5 and all related documents,by and between the City of Laurel and Triple Tree Engineering, Inc. for the Bernhardt Ditch Improvements, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute Task Order No. 5 and all related documents, by and between the City of Laurel and Triple Tree Engineering, Inc. Introduced at a regular meeting of the City Council on the 12th day of August 2025, by Council Member Canape. PASSED and APPROVED by the City Council of the City of Laurel on the 12t" day of August 2025. APPROVED by the Mayor on the 121h day of August 2025. �%%11 n n i ri,,'11 �oy OF LAU,QF'% C Y OF LAUREL " `o' . •' �' Dave Waggoner, May r 'ONE�06 ''��r►nnuti�`r ATTEST: e I tr/gktr, Clerk-Treasurer APPROVED AS TO FORM: I ffi'-'A&L&,--, Michele L. Braukmann, Civil City Attorney R25-56 Approve Task Order No. 5 for Bernhardt Ditch Improvements TASK ORDER This is Task Order No. 5, consisting of 5 pages. Task Order#5—LURA Survey and Project#2 Design,Permitting,Bidding,and Construction Administration In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services—Task Order Edition,dated January 14, 2025 ("Agreement"),Owner and Engineer agree as follows: 1. Background Data a. Effective Date of Task Order: July 28, 2025 b. Owner: City of Laurel C. Engineer: Triple Tree Engineering, Inc. d. Specific Project(Title): Bernhardt Ditch Improvements e. Specific Project(Description): The project includes a single pipeline along the west side of Bernhardt Road from its intersection with East Railroad Street to the high point of Bernhard Road. An irrigation diversion box is proposed at the high point of Bernhardt Road. The diversion box will include one inlet from the north and two outlets to the south; along with an overflow spillway/outlet directed to the City's existing 66" storm drain in Bernhardt Road. Two pipelines will extend south from the outlet of the diversion box along the west side of Bernhardt Road to its intersection with SE 4th Street. The two pipes will connect to the existing pipes under the existing approaches and under SE 4tn Street. An approach is proposed adjacent to the diversion box to allow access for operation along with access to the Dog Boarding/Grooming business. All pipelines will be buried. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are as follows: 1. Perform the following design, bidding, and construction engineering services for the "Bernhardt Ditch Improvements" Project as shown in Exhibit A. • Topographic survey and preparation of the base map in Auto Cad Civil 3D were completed under Task Order 1,Sub-Task 1 and are not included in this task order. o Precise boundary survey, and preparation of survey documents for easement acquisition are not included. Task Order Form EJCDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American society of Civil Engineers. All rights reserved. Page 1 • Prepare design plans, technical specifications, and bidding documents for the pipelines and diversion structure with the following criteria: o Design connection to the existing pipeline under East Railroad Street ■ MDT permitting is excluded. o Design a single pipeline from the intersection of East Railroad Street to the Diversion box. ■ Hydraulic calculations will be completed for both proposed and existing structures. Up-stream and down-stream constraints will determine the possible slopes of the proposed pipes. Our proposal is based on the assumption that proposed and existing pipes will convey the required downstream flows and no further design considerations will be required. • The design includes burial of the pipeline after installation. Considerations for burial depth, cover, etc.will be considered when specifying pipe. Landscaping will include grading to drain and planting of dry grass plants. o Design concrete diversion structure at the high point along the Bernhardt Road. • The diversion box will include one inlet from the north and two outlets to the south; along with an overflow outlet directed to the City's existing 66" storm drain in Bernhardt Road. • Specify canal gates for outlet control to the two south outlets. • Design a spillway/outlet from the diversion box, routed to the City's existing 66"storm drain system. ■ Design a steel cover with hinges and lockable access. • Design approach adjacent to the diversion box to allow access for operation and maintenance. The approach will also provide access to the existing Dog Boarding/Grooming business. Design the approach in accordance with City requirements. o Design two pipelines from the outlet of the diversion box to SE 4th Street. • Hydraulic calculations will be completed for both proposed and existing structures. Up-stream and down-stream constraints will determine the possible slopes of the proposed pipes. Our proposal is based on the assumption that proposed and existing pipes will convey the required downstream flows and no further design considerations will be required. • Two existing approaches exist along the proposed pipeline alignment. Two pipes exist under each of the approaches. The design includes connection to the inlet and outlet of each existing pipe. Excavation of the existing approaches is not proposed. • Design the connection of the two pipelines to the existing pipes under SE 4th Street. Excavation of SE 4th Street is not proposed. Task Order Form EJCDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 • The design includes burial of the pipelines after installation. Considerations for burial depth, cover, etc. will be considered when specifying pipe. Landscaping will include grading to drain and planting of dry grass plants. o Design includes existing site considerations, proposed pipe alignments and grades, necessary fittings locations, connection details to existing pipes at both ends of the project, connection details to existing lot access culverts, bedding and backfill requirements, surfacing requirements, and seeding requirements. o This task order includes a 95% and 100% design submittal. The design will include project plans, bidding specifications, and technical specifications. Montana Public Works Standard Specifications (7th Edition) will be utilized as the basis for the project documents. The 95% design will include a presentation to the LURA board and Engineer's Opinion of Probable Construction Cost. The 100% design will address comments from the 95%design review,and be certified by a professional engineer. o Structural engineering is excluded. It is assumed existing driveway pipes can be used and are not in need of replacement. Concrete arch pipe matching existing culverts is proposed. Considerations regarding stormwater flow paths of existing developed lots will be part of the proposed project design. For undeveloped land, no consideration will be made, and it will be the lot owner's responsibility to manage on-site stormwater at the time of development. o Sidewalk, Lighting,and Tree design are excluded. o Payment of permit and review fees is excluded. o Geotechnical Engineering is excluded. Please let us know if the City would like geotechnical engineering/analysis included. • Administer the Bidding phase of the project following completion of the design. The bidding task includes assistance with advertising project for bid, administration of the pre-bid conference, addressing contractor questions, preparation of addendums as needed, assisting owner with the bid opening, preparing bid tabulations, and preparing recommendations to the Board regarding contractor selection. • Provide construction engineering services. Construction engineering tasks include preparation of notice of award (NOA), coordination of owner/contractor agreement, preparation of conformed documents, preparation of notice to proceed (NTP), submittal review, pay request review, addressing contractor questions, facilitation of substantial completion walkthrough, preparation of certificate of substantial completion, facilitation of final walkthrough, preparation of certificate of final completion. Resident Project Representative (RPR) services are limited to two trips during construction. Task Order Form EJCDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, with the following additions: Include Section B2.01.A.8.a as follows: Review 95% design documents and provide comments to engineer within 10 days of receipt of the documents. 4. Task Order Schedule A. Following is the Estimated Schedule: a. 95%Design—September 16,2025 b. 100%Design—October 1, 2025 c. Bids Advertised—October 7,2025 d. Begin Construction of Project—November 1, 2025 e. This schedule assumes no issues with ditch ownership, MDT encroachment permit, or permission to complete the proposed project. 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order on a time and materials basis not to exceed the following without written approval from the City. Task Cost Design/Bidding Documents/Design Review Mtgs $ 20,500 Bidding $ 5,600 Construction Administration/Observation 13,90 Total= $ 40,000 6. Consultants retained as of the Effective Date of the Task Order: None 7. Other Modifications to Agreement and Exhibits: None 8. Attachments: Exhibit A (Proposed Project) 9. Other Documents Incorporated by Reference: Agreement Between Owner and Engineer for Professional Services—Task Order Edition, dated January 14, 2025 ("Agreement") Task Order Form EJCDC°E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 10.Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is July 28,2025. OWNER: ENGINEER: By: �� - - By: — - - Print Name: Dave Waggoner Print Name: _Bradley Koon Title: Mayor Title: President _ _ _- Engineer License or Firm's Certificate No. (if required): 14124 State of: Montana Task Order form EJCDC'E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright®2014 National Society of Professional Engineers,American Council of Engineering Companies. and American Society of Civil Engineers. All rights reserved. Page 5 10.Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is July 28, 2025. OWNER: ENGINEER: ��k , B By: C , _ y Print Name: Dave Waggoner Print Name: Bradley Koon Title: Mayor Title: President Engineer License or Firm's Certificate No. (if required): 14124 State of: Montana Task Order Form EJCDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 EAST RAILROAD STREET CONNECT TO EXISTING PIPELINE UNDER RR STREET PROPOSED SINGLE BURIED PIPELINE to D x 2 z G) 9 O z m z z m D 0 0 PROPOSED APPROACH PROPOSED DIVERSION BOX AT HIGH POINT CONNECT TO EXISTING APPROACH CULVERT CONNECT TO EXISTING APPROACH CULVERT CONNECT TO EXISTING PIPES UNDER SE 4TH STREET 150 0 150 300 SE 4TH STREET SCALE FEET LAUREL SIDEWALK IMPROVEMENTS EXHIBIT TRIPLE TREE CITY OF LAUREL E N G I N E E R I N G LAUREL, MONTANA TASK ORDER#5 - PROJECT EXTENTS