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Home My WebLink AboutPublic Works Committee Minutes 07.21.2025 MINUTES CITY OF LAUREL PUBLIC WORKS COMMITTEE MOND^JULY 21, 2025 The Public Works Committee meeting was called to order at 6:00pm on Monday, July 21, 2025, by Vice Chair Jodi Mackay. Members Present: Jodi Mackay - Vice Chair, Iry Wilke, Jessica Banks, Shawn Mullaney Others Present: Matt Wheeler- Public Works Director, Kurt Markegard-CAO, Travis Jones-KLJ, Justin Shovar-CHS, Ryan Welsh-KLJ Public Input: None General Items: 1. Approval of Minutes from June 16, 2025. Iry made a motion to approve the minutes of June 16, 2025. Motion was seconded by Jessica. Motion carried 4-0 to approve the minutes. 2. Emergency Call Out Report- Report attached All call out issues were related to power outages and getting things back on line once power was restored. Overall, Matt reports that it was a pretty quiet month. 3. KLJ Report- Report attached Ryan of KLJ reported on items: Water tower will be inspected in September. If repairs are required, a temporary tank maybe used to hold around 5,000 — 10,000 gallons. This may not reach fire requirements, but keeping pumps rolling at the water treatment plant will help mitigate risks. A task order was sent to the Mayor on 6/27/25 for the W 7ih Street project(between I" and 2n^ Ave). It should come before council in an upcoming cycle. Matt reports that it should work with his existing budget. The project would be for Spring of 26. New Business: Old Business: Other Items: 4. Discussion with CHS Refinery regarding southside stormwater Travis Jones with KLJ on behalf of CHS reported on issue and project: Currently, storm water from the southside of Laurel goes into a culvert under the interstate and onto CHS property before being dispersed. Issues have been that the culvert is too small and water backs up, flooding the area around the culvert including homes / basements. The culvert also can become plugged. The stormwater enters CHS property and mingles with water from the refinery and it all has to be treated by CHS. In planning, it was determined that the water cannot be moved to the southeast due to conflicts with railroad property. The KLJ conceptual plan has water diverted to the west with a storm water pipe that could handle a 100 year flood. Per the diagram, storm drains at Woodland would carry water west to Yellowstone and eventually to a detention area before being dispersed. Iry asked about the quality of storm water and whether or not it should be released without being treated. Travis agreed to add that concern to further planning and to address it in further proposals. Once this project is completed, the existing culverts under the interstate would be abandoned. Matt reported that this project would not inhibit future efforts with storm water on the southside (i.e. the West Railroad Rd reconstruction and storm water plans). The next step would be to have this conceptual plan come before City Council for further discussion. Iry made a motion to move it forward with Shawn seconding. The committee passed this 4 —0. S. The Committee briefly discussed the recent fish die off at South Pond. It was determined that hot weather, followed by cloud cover and significantly cooler temps caused the die off. For the most part, only smaller fish that swim in the more shallow parts of the pond were killed. There are windmills installed by Game and Fish that provide some oxygen to the pond. Kurt confirmed that he saw the windmills taming so they are working, but they may not be big enough for the pond. Announcements Next Meeting will be Monday, August 18, 2025 at 6:00 pm in Council Chambers. Meeting adjourned at 6:35 pm Emergency Overtime Callout List 1-1-25 TO 7-1-25 Maintenance Shop 406-628-4773 City Dispatch 406-626-8737 Response Code %In Column Not a cc not Overtime IN -No Available/Y=Responding lB=Phone Busy Employee Name Telephone Shop Lallout Kevin Budge Jay Hatton K61th G ry Wade Spann Or Brandon Gonzales Aaron Foz Troy Ctmon Jcel Barnhardt edtlgar Fbrnier Water antl Sewer Call out 7< 7-1] Justin Baker AL %] Kevin Hoffman A2 1 Daniel Nauman 3 2 -------19 Elm Lift Station 628-773 YJIage Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant-fi2fi-fiA74 I Autodailer- 628-4866 Response Code I iIn tat Column Not aces dnI Overnme l NA=Not Available/ Y=Respondng Employee Tele trans Thomas Henry Cindy Caswell Corey Nicholson N rman Stamper Water Treameall lNuenberger Code NO=In Ist Column Noacacceptin -0vertime/NA=Not Avallable/ Y=Respondin . ployee Telephone berger esarergonerherggoner Matt Wheeler CBIM 208-1885 0 One Call Locale- 1-800424-5555(City Job#25663) Kurt Markegard Cell#8605785 Hm 208-2356 SCHESSLER628-4221 HESTON28"811 Mayor 406 633 3809 Dwight Ace Electric 406 5912037 Travis Ace Electric 406850 D612 MDU 1-800-638-32781 MDT 252-4138 iPace Conslmenon 252-5559(sewer backups) SanitarySyabmOwlin s call DEO Winning 24 none at406i -3080 Call Out-Date and Incident Location 6-5H2O8REAKS8TH ALLNIGHT 6-7walmanlift &7w3bnertlih 6-16 FLOODING 6-17 H2O TURN ON 6-23 water plant f0blems 6-30 update 7-13 village oft problems ]JN3j1, KQ City of Laurel Project Status Update July 17h1 2025 Laurel Water Tank Funding Project (KU#2304-01608) Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Project Scope: To research funding alternatives, create packages for submittal,and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: • Task Order Signed by City on 12/13/23 • Met with EDAto discuss Funding on 1/9/24 • Letter of Support from CHS Received • Letter of Support from Wood's Powergrip • Submittal uploaded to EDA on 7.11.24. • Multiple calls back/forth with EDA to clarify information including need for the project, priority for the city, provision of procurement documents, and verification of budget. • EDA reviewed mid October and are waiting for notice of award -All grants must be awarded (or declined) and contracted/obligated by 12/31/2024. • As of 12/13/24, EDA is still telling us they don't have an update. • Notified of EDA denial of funding on 1/7/2025 • KLl reviewing other opportunities for funding • Meeting between City and KLI reviewing denial and other funding sources on 1/16/202S • As of January 2025 City has spent$16,917.76 of the$56,000 budget for funding applications. • WWC has submitted this project for a BRIC grant • KU has submitted an Application for consideration of Congressionally Directed Spending on behalf of the City on 3/26/25 • Public Disclosure Form completed and sent onto Senator Sheehy's office on 5/5/25. Awaiting response. 5"1 to 7" Sewer Line Replacement (KU#2304-01231) Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6`h Avenue and a 10" sewer line between 6th Avenue and Sth Avenue in the alley way between V Street and Main Street in Laurel, Montana.The existing sewer line experienced several collapses last year. Page 1 of 3 ENGINEERING, REIMAGINED *111L City of Laurel Project Status Update c/ K LJ July 17", 2025 Protect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: • Work Order Signed by City in September 2023 • Survey scheduled for week of October 16`", 2023 • Base Drawing created and Working on preliminary design • Preliminary Plans and EEOC sent to City on 12.14.23 • DEQ Approval received on 2.20.24 • Project began advertising on 3/14/24 and bid open will be 3.28.24 • Project awarded to Western Municipal Construction • Construction started on June 1& 2024 • Sewer Line fully installed and accepted on 7/10/24 • Change Order Requested by City personal put together with cost estimate and submitted to City on 7/10/24 • City reviewed COK cost and elected not to pursue • Contractor achieved Substantial Completion on 8/1/24 • Contractor achieved Final Completion on 8/20/24 • Release of Retainage request submitted along with reconciliation Change Order • Warranty walkthrough to occur in August of 2025 • Responded to a call from resident at 15 6`h Ave. about storm water in their yard. Review and interview with property owner revealed that storm water is a historic issue at this location 10+years of documented issues. A small amount of runoff is entering their yard from the alley way but majority is coming from the house and garage. City will install an asphalt berm adjacent to where the water appears to be running off the asphalt into their property. Laurel Planning Services (KLJ#1804-00554) Reason for Pralect: KU has been retained to provide City of Laurel planning services as needed. Proiect Scope: Planning services may include;subdivision,zoning, development,floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. o Draft regulations sent to City April 11 ", 2023 o Zoning Map approved by Commission on August 16th, 2023 o Staff Recommendation to Zoning Commission to occur on December 20'h, 2023 o Back to Planning Board Meeting on 1/17/23 o City to publish advertisement for Public Hearing o To be presented at Workshop on 5/7/24 Page 2 of 3 ENGINEERING, REIMAGINEG City of Laurel Project Status Update < - K LJ July 17`1, 1025 o Adoption occurred at Council on 5/14/24 0 2nd Reading and Public Hearing an 5/28/24. o Regulations adopted by Council. Minor wording and numbering corrections needed. o Wording and numbering corrections made and submitted to Kurt 7/3/24 o Waiting on final comments from Kurt • Love's Annexation o Annexation Application received 3/25/24 o Revised Package received by City on 5/2/24 o City requested KU to review on 7/12/24 o KU's review sent back to City on 7/18/74 o Loves's submitted design for review on 12.10.2024 o Engineering review and comments sent back on 1.10.25 o Love's addressing comments o Love's 2nd package received 2.10.25(still awaiting updated reports) o Love's 2nd package reviewed and sent back on 2/21125 o Love's has been approved by the City on 3/20/25 o Love's Water&Sewer Extensions were approved by DEO on 4/10125 • Cherry Hills Wh Filing o City has received notice that Cherry Hills Wh Filing is requesting a Pre-Application Meeting o Pre-Application meeting was held an April 16" at City Hall. Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KLI. City Public Works staff and KLI task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY25 Projects • Bulk Water Sales Station o Project task order to be started in early 2025 • West7d'Street Water and Valve Replacement o Updated Task Order and Budget sent to City on 6/27/2025 Page 3 of 3 ENGINEERING, REIMNGINED «vLI 2611 Gabel Road BIIIInp MIT 59102 406-245-5699 NIICXG.Com Memorandum Date: July 21, 2025 To: City of Laurel Public Works Board Copyto: Justin Shovar/CHS From: Travis Jones, KU RE: City&CHS Stormwater Outfall/Conceptual Plan Remarks The intent of this memorandum is to summarize the proposed stormwater concept presented by CHS and KU Engineering at the July 21, 2025 City of Laurel Public Works Board meeting; and to request City adoption of a resolution to support design of Improvements to remedy flooding issues in Laurel's southside neighborhood. Laurel's southside neighborhood generally refers to the area bound by South Sth Avenue(west), BNSF rail spur(east), 1-90(south)and West Railroad Street(north). • Background o stormwater runoff from the City's southside neighborhood is currently captured and conveyed through the CHS refinery in a 24inch culvert that passes under 1-90 at the south end of South VAvenue. o An additional 24inch culvert crosses 1-90 near the south end of Yellowstone Avenue. o Both culverts are undersized and at too high of an elevation to effectively drain the area. o Overflow from the culverts runs east along 1-90 to the BNSF underpass, but not without causing flooding. o The culvert outfall route through CHS Is a maintenance and operational problem for CHS due to CHS having to manage runoff from the City. It is also an operational problem for the City due to restricted access across the refinery. o In 2021,the City of Laurel commissioned The Southside Master Stormwater Plan, which included recommendations for improvements as follows: • Develop a storm sewer system in the Southside Neighborhood • Develop a stormwater detention areas in Russell Park • Pursue development of a new stormwater discharge route and outfall to replace the two inadequate 24inch culverts under 1-90. o To date,the City has adopted the Southside Master Stormwater Plan,developed the proposed stormwater detention area in Russell Park and completed an initial phase of developing a storm sewer system within the Southside Neighborhood. o Flooding and drainage issues persist following the initial phases of these improvements, primarily as a result of the proposed stormwater outfall improvements not yet being complete. «vL] • Concept Overview o CHS and KU have developed a concept plan to improve the stormwater outfall under I- 90 and bypass around the CHS refinery,summarized as follows: • Proposed culvert from Russell Park to anew outfall location. • Culvert size anticipated as 36"to 48". Final sizing to be confirmed during the design phase,to be refined with final design. • Proposed detention pond at the southeast side of the conceptual alignment to be finalized during the design with the location,size, and orientation subject to change. • The existing culverts under I-90 will be abandoned,which will eliminate the comingling of City and CHS stormwater. • Benefits to the City and CHS o Eliminates dependence on one another for maintenance of the 1-90 culvert and downstream CHS stormwater system. o Improved City access and control over downstream drainage facilities. o Increases the stormwater capacity relative to the current conditions. o Eliminates mixing of stormwater and potential regulatory impacts. o With the proposed route,the City will have the opportunity to improve drainage along the alley at the south ends of both Woodland Avenue and Yellowstone Avenue. o An additional detention pond will help City comply with future M54 stormwater discharge permit requirements. • CHS Request o Concurrence on the proposed stormwater project with a recommendation to the City Council to support the project. o Recommended Resolution:The Laurel Public Works Board recommends the City Council approve a resolution to support the commencement of the design phase of the proposed CHS/CRy stormwater project with the following conditions: • CHS will commission and pay for the engineering design efforts. • The design will consider and incorporate stormwater Inlets at the south ends of Yellowstone Avenue and Woodland Avenue. • The City will coordinate with CHS to provide review and feedback of the engineering plans when requested by CHS. • The final design will include abandonment of the existing 1-90 culverts. Upon completion of the final design,the City and CHS will work together to develop a formal agreement addressing access, leading/responsible party,cost allocation/sharing, schedule,consultant/contractor procurement,and other relevant terms Ji conditions associated with the remaining permitting, construction, ownership,and maintenance of the proposed facilities. Please direct any outstanding questions to Justin Shovar,CHS Project Management Specialist at Justin.5hovargDchsinc.com and Travis Jones, KU Project Manager at tavis.ionescdklieng.com . 1=90 EMBANKMENT FLOODING REMEDIATION LAUREL, MT 07-01-2025 E:r 'rR Waal UNOEx CV..LV .. ORSORM 19 STORM UNOERE SiOR VNVER E%. 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