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HomeMy WebLinkAboutCouncil Workshop Packet 08.05.2025 AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, AUGUST 05, 2025 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Because of the Rules that govern public meetings, Council is not permitted to speak in response to any issue raised that is a non-Agenda item. The Mayor may provide factual information in response, with the intention that the matter may be addressed at a later meeting. In addition, City Council may request that a particular non-Agenda item be placed on an upcoming Agenda, for consideration. Citizens should not construe Council’s “silence” on an issue as an opinion, one way or the other, regarding that non-Agenda matter. Council simply cannot debate an item that is not on the Agenda, and therefore, they must simply listen to the feedback given during public input. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony, and written evidence. General Items 1. Appointment of Paul Thomae to the City/County Planning Board for a two-year term ending June 30, 2027. Executive Review 2. Fire: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Agreement For Provision Of Fire Services For The Laurel Airport Authority. 3. Fire: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Agreement For Provision Of Fire Services For The Rural Fire District 7. 4. Public Works: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Independent Contractor Service Contract With True North Contracting. 5. Public Works: Resolution - A Resolution Of The City Council Accepting The Bid And Authorizing The Mayor To Execute All Contract And Related Documents For The Completion Of The Southside Paving Project By Knife River – Billings. 6. Finance: Resolution - A Resolution Of The City Council Approving Amendments To Appropriations And Revenues For The City Of Laurel’s Fiscal Year 2024-2025 Budget. 7. Planning: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute Task Order No. 5 And All Related Documents For The Bernhardt Ditch Improvements By And Between The City Of Laurel And Triple Tree Engineering, Inc. 8. Planning: Resolution - Resolution Of City Council Approving Final Annexation Of Property Legally Described As The Amended Plat Of Lots 1 & 2 Of Nutting Brothers Subdivision, Second Filing, Lot 1a, Adjacent To The City Of Laurel, As An Addition To The City Of Laurel, Yellowstone County, Montana, With Concurrent Approval Of Zoning Designation Upon Annexation Of The Property Council Issues 9. Mayor: Discussion on Parking on W. 1st Street and E. 1st Street. 1 Other Items Attendance at Upcoming Council Meeting Announcements The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 5100, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. 2 File Attachments for Item: 1. Appointment of Paul Thomae to the City/County Planning Board for a two-year term ending June 30, 2027. 3 4 File Attachments for Item: 2. Fire: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Agreement For Provision Of Fire Services For The Laurel Airport Authority. 5 R25-__ Approve Agreement for Provision of Fire Services by and between the City of Laurel and LAA RESOLUTION NO. R25- A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR PROVISION OF FIRE SERVICES FOR THE LAUREL AIRPORT AUTHORITY. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Agreement for Provision of Fire Services for the Laurel Airport Authority (hereinafter “Airport Authority”), by and between the City of Laurel (hereinafter “the City”) and Airport Authority, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute the Agreement for Provision of Fire Services with Airport Authority on behalf of the City. Introduced at a regular meeting of the City Council on the 12th day of August 2025, by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel on the 12th day of August 2025. APPROVED by the Mayor on the 12th day of August 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 6 7 8 9 10 11 12 File Attachments for Item: 3. Fire: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Agreement For Provision Of Fire Services For The Rural Fire District 7. 13 R25-__ Approve Agreement for Provision of Fire Services by and between the City of Laurel and Fire District 7 RESOLUTION NO. R25-__ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR PROVISION OF FIRE SERVICES FOR THE RURAL FIRE DISTRICT 7. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Agreement for Provision of Fire Services for the Rural Fire District 7 (“Fire District 7”), by and between the City of Laurel (hereinafter “the City”) and Fire District 7, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute the Agreement for Provision of Fire Services with Fire District 7 on behalf of the City. Introduced at a regular meeting of the City Council on the 12th day of August 2025, by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel on the 12th day of August 2025. APPROVED by the Mayor on the 12th day of August 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 14 15 16 17 18 19 File Attachments for Item: 4. Public Works: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Independent Contractor Service Contract With True North Contracting. 20 R25-__ Approve Independent Contractor Service Contract by and between the City of Laurel and True North Contracting RESOLUTION NO. R25-__ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN INDEPENDENT CONTRACTOR SERVICE CONTRACT WITH TRUE NORTH CONTRACTING. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Independent Contractor Service Contract by and between the City of Laurel (hereinafter “the City”) and True North Contracting, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute the Independent Contractor Service Contract with True North Contracting on behalf of the City. Introduced at a regular meeting of the City Counci l on the 12th day of August 2025, by Council Member _____. PASSED and APPROVED by the City Council of the City of Laurel the 12th day of August 2025. APPROVED by the Mayor the 12th day of August 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 21 22 File Attachments for Item: 5. Public Works: Resolution - A Resolution Of The City Council Accepting The Bid And Authorizing The Mayor To Execute All Contract And Related Documents For The Completion Of The Southside Paving Project By Knife River – Billings. 23 R25-____ Accepting Bid and Authorizing Mayor to Execute Contract Documents for Southside Paving Project RESOLUTION NO. R25-_____ A RESOLUTION OF THE CITY COUNCIL ACCEPTING THE BID AND AUTHORIZING THE MAYOR TO EXECUTE ALL CONTRACT AND RELATED DOCUMENTS FOR THE COMPLETION OF THE SOUTHSIDE PAVING PROJECT BY KNIFE RIVER – BILLINGS. WHEREAS, the City of Laurel (hereinafter “the City”) intends to enter into a contract for paving of the gravel streets on the Southside of the City of Laurel (hereinafter “the project”); WHEREAS, the City has complied with its procurement policy and Montana law by utilizing a competitive bid process to ensure the cost and company selected is in the best interests of the City in both quality and price; WHEREAS, the City sought bids from qualified companies by publicly advertising the bid pursuant to Montana law; WHEREAS, the City received a responsive bid from Knife River – Billings (hereinafter “Knife River”) for completion of the project; WHEREAS, Knife River’s bid to complete the project is for the total cost of One Hundred Ninety Six Thousand Two Hundred Twenty Two Dollars and No Cents ($196,222.00); WHEREAS, Knife River was the lowest qualified bidder, and such bid is attached hereto and incorporated by reference herein; and WHEREAS, the City currently possesses adequate funds to complete the project and/or can make appropriate and reasonable lending arrangements, and it is in the City’s best interests to proceed with the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council accepts the bid from Knife River, and the Mayor is authorized to execute all contract and related documents for the project, pursuant to the terms and conditions contained in the attached bid for the total cost of One Hundred Ninety Six Thousand Two Hundred Twenty Two Dollars and No Cents ($196,222.00). Introduced at a regular meeting of the City Council on the _____ day of August, 2025, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel the _____ day of August, 2025. APPROVED by the Mayor the _____ day of August, 2025. 24 R25-____ Accepting Bid and Authorizing Mayor to Execute Contract Documents for Southside Paving Project CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 25 26 27 28 29 30 31 32 33 34 35 36 37 38 File Attachments for Item: 6. Finance: Resolution - A Resolution Of The City Council Approving Amendments To Appropriations And Revenues For The City Of Laurel’s Fiscal Year 2024-2025 Budget. 39 R25-____ Approve Budget Amendments RESOLUTION NO. R25-_____ A RESOLUTION OF THE CITY COUNCIL APPROVING AMENDMENTS TO APPROPRIATIONS AND REVENUES FOR THE CITY OF LAUREL’S FISCAL YEAR 2024-2025 BUDGET. WHEREAS, the City of Laurel (hereinafter “the City”) adopted all funds revenues and appropriations for Fiscal Year 2024-2025 on August 27, 2024; WHEREAS, it is necessary to amend certain budgets as required by Mont. Code Ann. § 7-6-4006(3) and (4); and WHEREAS, the increase in appropriations and revenues are due to unbudgeted amounts that will be offset by a decrease in reserves. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby directs the Clerk-Treasurer to amend the budget as reflected on the attached Exhibit “A” in order to comply with Mont. Code Ann. § 7-6-4006(3) and (4); and BE IT FURTHER RESOLVED that the above amendments are retroactive to June 30, 2025. Introduced at a regular meeting of the City Council on the _____ day of, August 2025, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel the _____ day of August 2025. APPROVED by the Mayor the _____ day of August 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor 40 R25-____ Approve Budget Amendments ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 41 EXHIBIT A Budget Amendment Fiscal Year 2024-2025 Fund 2952 – Federal Equitable Sharing Original Revenues $ 0.00 Amended Revenues 63,783.02 Increase in Revenue: $ 63,783.02 Original Appropriation 0.00 Amended Appropriation $ 52,445.08 Increase in Appropriation: $ 52,445.08 Per the Department of Justice Standard Operating Procedures, appropriations and revenues for the Federal Equitable Sharing Fund may not be budgeted using the fiscal year budgeting process. All appropriations and revenues must be budgeted after the end of the fiscal year, using the budget amendment process. _________________________________ Fund 1000 – General Fund- Ambulance Original Appropriation 1500.00 Amended Appropriation $ 1766.00 Increase in Appropriation: $ 266.00 Increase Appropriations, due to Ambulance staff reimbursing the city for the purchase of more uniform T-shirts. _________________________________ Fund 2928 – Transit Grant Original Appropriation $ .00 Amended Appropriation $ 16,268.00 Increase in Appropriation: $ 16,268.00 Unanticipated Expenditure for Local Share payment, for the purchase of the Transit Van from 2020. The overage is funded by the cash reserve for the Transit Grand fund. 42 Fund 1000 – General Fund- Fire Department Original Appropriation $ 55,000.00 Amended Appropriation $ 67,500.00 Increase in Appropriation: $ 12,500.00 Original Revenues $ 3,000.00 Amended Revenues $ 12,500.00 Increase in Revenue: $ 9,500.00 Increase Appropriations and Revenues, due to receiving a DNRC grant for the 2024 Volunteer Fire capacity for wildland clothing. This was a reimbursable grant. ____________________________________ Fund 2370 – Employer Contribution P.E.R.S Original Appropriation $ 138308.00 Amended Appropriation $ 143408.00 Increase in Appropriation : $ 5,100.00 Unanticipated OT for the Ambulance Department. The overage is funded by the cash reserve for the Employer Contributions to P.E.R.S. _____________________________________ Fund 7850 – Airport Authority Original Appropriation $ 31,609.00 Amended Appropriation $ 32,021.00 Increase in Appropriation: $ 412.00 Revenues for this fund were greater than anticipated so there were more transfers to the Airport Authority than budgeted. _______________________________________ Fund 7120 – Fire Disability Original Appropriation $ 39,826.00 Amended Appropriation $ 69,616.00 Increase in Appropriation: $ 29,790.00 Revenues for this fund were greater than anticipated so there were more transfers to the Firemen’s Relief Association than budgeted. 43 44 File Attachments for Item: 7. Planning: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute Task Order No. 5 And All Related Documents For The Bernhardt Ditch Improvements By And Between The City Of Laurel And Triple Tree Engineering, Inc. 45 R22-____ Approve Task Order No. 5 for Bernhardt Ditch Improvements RESOLUTION NO. R25-_____ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE TASK ORDER NO. 5 AND ALL RELATED DOCUMENTS FOR THE BERNHARDT DITCH IMPROVEMENTS BY AND BETWEEN THE CITY OF LAUREL AND TRIPLE TREE ENGINEERING, INC. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. Task Order No. 5 and all related documents, by and between the City of Laurel and Triple Tree Engineering, Inc. for the Bernhardt Ditch Improvements, a copy attached hereto and incorporated herein, is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute Task Order No. 5 and all related documents, by and between the City of Laurel and Triple Tree Engineering, Inc. Introduced at a regular meeting of the City Council on the _____ day of _______________________, 2025, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel on the _____ day of _______________________, 2025. APPROVED by the Mayor on the _____ day of _______________________, 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 46 Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 BE Task Order #5 – LURA Survey and Project #2 Design, Permitting, Bidding, and Construction Administration In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated January 14, 2025 ("Agreement"), Owner and Engineer agree as follows: 1. Background Data a. Effective Date of Task Order: July 28, 2025 b. Owner: City of Laurel c. Engineer: Triple Tree Engineering, Inc. d. Specific Project (Title): Bernhardt Ditch Improvements e. Specific Project (Description): The project includes a single pipeline along the west side of Bernhardt Road from its intersection with East Railroad Street to the high point of Bernhard Road. An irrigation diversion box is proposed at the high point of Bernhardt Road. The diversion box will include one inlet from the north and two outlets to the south; along with an overflow spillway/outlet directed to the City’s existing 66” storm drain in Bernhardt Road. Two pipelines will extend south from the outlet of the diversion box along the west side of Bernhardt Road to its intersection with SE 4th Street. The two pipes will connect to the existing pipes under the existing approaches and under SE 4th Street. An approach is proposed adjacent to the diversion box to allow access for operation along with access to the Dog Boarding/Grooming business. All pipelines will be buried. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are as follows: 1. Perform the following design, bidding, and construction engineering services for the “Bernhardt Ditch Improvements” Project as shown in Exhibit A. · Topographic survey and preparation of the base map in Auto Cad Civil 3D were completed under Task Order 1, Sub-Task 1 and are not included in this task order. o Precise boundary survey, and preparation of survey documents for easement acquisition are not included. TASK ORDER This is Task Order No. 5, consisting of 5 pages. 47 Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 · Prepare design plans, technical specifications, and bidding documents for the pipelines and diversion structure with the following criteria: o Design connection to the existing pipeline under East Railroad Street  MDT permitting is excluded. o Design a single pipeline from the intersection of East Railroad Street to the Diversion box.  Hydraulic calculations will be completed for both proposed and existing structures. Up-stream and down-stream constraints will determine the possible slopes of the proposed pipes. Our proposal is based on the assumption that proposed and existing pipes will convey the required downstream flows and no further design considerations will be required.  The design includes burial of the pipeline after installation. Considerations for burial depth, cover, etc. will be considered when specifying pipe. Landscaping will include grading to drain and planting of dry grass plants. o Design concrete diversion structure at the high point along the Bernhardt Road.  The diversion box will include one inlet from the north and two outlets to the south; along with an overflow outlet directed to the City’s existing 66” storm drain in Bernhardt Road.  Specify canal gates for outlet control to the two south outlets.  Design a spillway/outlet from the diversion box, routed to the City’s existing 66” storm drain system.  Design a steel cover with hinges and lockable access.  Design approach adjacent to the diversion box to allow access for operation and maintenance. The approach will also provide access to the existing Dog Boarding/Grooming business. Design the approach in accordance with City requirements. o Design two pipelines from the outlet of the diversion box to SE 4th Street.  Hydraulic calculations will be completed for both proposed and existing structures. Up-stream and down-stream constraints will determine the possible slopes of the proposed pipes. Our proposal is based on the assumption that proposed and existing pipes will convey the required downstream flows and no further design considerations will be required.  Two existing approaches exist along the proposed pipeline alignment. Two pipes exist under each of the approaches. The design includes connection to the inlet and outlet of each existing pipe. Excavation of the existing approaches is not proposed.  Design the connection of the two pipelines to the existing pipes under SE 4th Street. Excavation of SE 4th Street is not proposed. 48 Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3  The design includes burial of the pipelines after installation. Considerations for burial depth, cover, etc. will be considered when specifying pipe. Landscaping will include grading to drain and planting of dry grass plants. o Design includes existing site considerations, proposed pipe alignments and grades, necessary fittings locations, connection details to existing pipes at both ends of the project, connection details to existing lot access culverts, bedding and backfill requirements, surfacing requirements, and seeding requirements. o This task order includes a 95% and 100% design submittal. The design will include project plans, bidding specifications, and technical specifications. Montana Public Works Standard Specifications (7th Edition) will be utilized as the basis for the project documents. The 95% design will include a presentation to the LURA board and Engineer’s Opinion of Probable Construction Cost. The 100% design will address comments from the 95% design review, and be certified by a professional engineer. o Structural engineering is excluded. It is assumed existing driveway pipes can be used and are not in need of replacement. Concrete arch pipe matching existing culverts is proposed. Considerations regarding stormwater flow paths of existing developed lots will be part of the proposed project design. For undeveloped land, no consideration will be made, and it will be the lot owner’s responsibility to manage on-site stormwater at the time of development. o Sidewalk, Lighting, and Tree design are excluded. o Payment of permit and review fees is excluded. o Geotechnical Engineering is excluded. Please let us know if the City would like geotechnical engineering/analysis included. · Administer the Bidding phase of the project following completion of the design. The bidding task includes assistance with advertising project for bid, administration of the pre-bid conference, addressing contractor questions, preparation of addendums as needed, assisting owner with the bid opening, preparing bid tabulations, and preparing recommendations to the Board regarding contractor selection. · Provide construction engineering services. Construction engineering tasks include preparation of notice of award (NOA), coordination of owner/contractor agreement, preparation of conformed documents, preparation of notice to proceed (NTP), submittal review, pay request review, addressing contractor questions, facilitation of substantial completion walkthrough, preparation of certificate of substantial completion, facilitation of final walkthrough, preparation of certificate of final completion. Resident Project Representative (RPR) services are limited to two trips during construction. 49 Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, with the following additions: Include Section B2.01.A.8.a as follows: Review 95% design documents and provide comments to engineer within 10 days of receipt of the documents. 4. Task Order Schedule A. Following is the Estimated Schedule: a. 95% Design – September 16, 2025 b. 100% Design – October 1, 2025 c. Bids Advertised – October 7, 2025 d. Begin Construction of Project – November 1, 2025 e. This schedule assumes no issues with ditch ownership, MDT encroachment permit, or permission to complete the proposed project. 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order on a time and materials basis not to exceed the following without written approval from the City. Task Cost Design/Bidding Documents/Design Review Mtgs $ 20,500 Bidding $ 5,600 Construction Administration/Observation $ 13,900 Total = $ 40,000 6. Consultants retained as of the Effective Date of the Task Order: None 7. Other Modifications to Agreement and Exhibits: None 8. Attachments: Exhibit A (Proposed Project) 9. Other Documents Incorporated by Reference: Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated January 14, 2025 (“Agreement”) 50 Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 10. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is July 28, 2025. OWNER: ENGINEER: By: By: Print Name: Dave Waggoner Print Name: Bradley Koon Title: Mayor Title: President Engineer License or Firm’s Certificate No. (if required): 14124 State of: Montana 51 52 File Attachments for Item: 8. Planning: Resolution - Resolution Of City Council Approving Final Annexation Of Property Legally Described As The Amended Plat Of Lots 1 & 2 Of Nutting Brothers Subdivision, Second Filing, Lot 1a, Adjacent To The City Of Laurel, As An Addition To The City Of Laurel, Yellowstone County, Montana, With Concurrent Approval Of Zoning Designation Upon Annexation Of The Property 53 R25-____ Final Annexation of School District Property RESOLUTION NO. R25-_____ RESOLUTION OF CITY COUNCIL APPROVING FINAL ANNEXATION OF PROPERTY LEGALLY DESCRIBED AS THE AMENDED PLAT OF LOTS 1 & 2 OF NUTTING BROTHERS SUBDIVISION, SECOND FILING, LOT 1A, ADJACENT TO THE CITY OF LAUREL, AS AN ADDITION TO THE CITY OF LAUREL, YELLOWSTONE COUNTY, MONTANA, WITH CONCURRENT APPROVAL OF ZONING DESIGNATION UPON ANNEXATION OF THE PROPERTY WHEREAS, a Petition for Annexation was submitted on the ____ day of _________________, 2024 to the City of Laurel by the Laurel Public Schools, who is the property owner (hereinafter “Petitioner”) of certain real property situated in Yellowstone County, Montana; WHEREAS, the real property is generally described as the Amended Plat of Lots 1 & 2 of Nutting Brothers Subdivision, Second Filing, Lot 1A, Yellowstone County, Montana. The real property is generally reflected on the Exhibits to the Petition for Annexation, which is incorporated by reference herein, and it includes all contiguous roadways and rights-of-way; WHEREAS, the property is currently unzoned, and Petitioner intends to utilize the property, if annexed, for a Public Elementary School; WHEREAS, the property is currently outside of City of Laurel City limits, and Petitioner seeks annexation of the property and a concurrent Zoning Designation as “Public”; WHEREAS, pursuant to the City of Laurel’s Annexation Policy, on the ____ day of ________________________, 2024, the City Council considered various criteria when it received and initially considered the written Petition for Annexation, which are fully incorporated by reference herein; WHEREAS, further pursuant to the City of Laurel’s Annexation Policy, the City Council decided to condition the approval of the annexation in order to meet the criteria listed in the City of Laurel’s Annexation Policy and the parties’ Annexation Agreement; WHEREAS, Petitioner currently seeks Final Annexation of its property into the City of Laurel, as Petitioner has completed the terms of the Annexation Agreement, which identifies required off-site infrastructure improvements and guarantees of those improvements; WHEREAS, in addition to annexation contingent upon completion of the terms of the Annexation Agreement, the City of Laurel’s Annexation Policies required the mutual-approval of a Development Agreement between the City and Petitioner, which has occurred; 54 R25-____ Final Annexation of School District Property WHEREAS, the Laurel City-County Planning Board held a duly advertised public hearing on Petitioner’s Petition for Zoning Designation on the 20th day of March, 2024. At the conclusion of the hearing, the Planning Board voted to recommend approval to the City Council of the Zoning Designation, conditioned upon approval of the proposed annexation; WHEREAS, the City Council held a duly advertised public hearing regarding Petitioner’s Petition for Annexation and Concurrent Approval of Zoning Designation on the ____ day of ______________, 2024. At the conclusion of the hearing, the City Council determined that approval of the Petition for Annexation and Concurrent Approval of Zoning Designation is in the best interests of the City; WHEREAS, the Property Owner has complied with all of the terms and conditions of annexation imposed by the Laurel City Council; and WHEREAS, the City is prepared to approve the Final Annexation of the property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, as follows: 1. The owner of record of the territory annexed to the Cit y of Laurel has executed a Petition of Annexation. 2. Pursuant to Mont. Code Ann. § 7-2-46, the incorporated boundaries of the City of Laurel shall be and the same hereby is extended and/or expanded to include the territory described in Petitioner’s Petition for Annexation and all attached Exhibits. 3. The following described territory is hereby annexed to the City of Laurel: Amended Plat of Lots 1 & 2 of Nutting Brothers Subdivision, Second Filing, Lot 1A, Yellowstone County, Montana. The real property is generally reflected on the Exhibits to the Petition for Annexation, which is incorporated by reference herein, and it includes all contiguous roadways and rights-of-way. 4. The owner of record of the territory annexed to the City of Laurel and the City of Laurel executed an Annexation Agreement, which terms and conditions are made a part of this Resolution and the Petition for Annexation. 5. The owner of record of the territory annexed to the City of Laurel and the City of Laurel executed a Development Agreement, which terms and conditions are made a part of this Resolution and the Petition for Annexation. 6. That the following conditions of annexation have been met: 55 R25-____ Final Annexation of School District Property A. All terms, conditions, and requirements of the Annexation Agreement and Development Agreement between the City of Laurel and Petitioner. B. The Waiver of Right to Protest was recorded with the County Clerk and Recorder within ninety (90) days after the adoption of the original Annexation Resolution. C. Connections to the City of Laurel Water and Sewer Systems have been approved by the City of Laurel’s Public Works Department. D. The City of Laurel’s Public Works Department has approved all terms and conditions of the Development Agreement, as well as compliance with the same. E. All improvements and infrastructure connections have been completed. 7. The property shall hereby be zoned as “Public.” 8. This Resolution shall be incorporated into the official minutes of the City Council, and upon said incorporation, the City Clerk-Treasurer shall file a true and correct certified copy of this Resolution and Meeting Minutes with the Yellowstone County Clerk and Recorder. 9. From and after the date that the City Clerk -Treasurer files such certified copy of this Resolution and of the City Council Meeting Minutes with the Yellowstone County Clerk and Recorder, this Annexation of the above- described territory to the City of Laurel shall be deemed complete and final. Introduced at a regular meeting of the City Council on the _____ day of August, 2025, by Council Member ________________. PASSED and APPROVED by the City Council of the City of Laurel the _____ day of August, 2025. APPROVED by the Mayor the _____ day of August, 2025. CITY OF LAUREL ___________________________ Dave Waggoner, Mayor 56 R25-____ Final Annexation of School District Property ATTEST: _______________________________ Kelly Strecker, Clerk-Treasurer APPROVED AS TO FORM: ______________________________ Michele L. Braukmann, Civil City Attorney 57