HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.05.2013 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 5, 2013 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Tom Nelson
Emelie Eaton Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no
public in attendance.
The minutes of the February 19, 2013 meeting were presented and approved via motion by Emelie, seconded by
Doug, and passed unanimously.
Doug made a motion to approve the claims, in the amount of $278,484.65 for Council consent. Emelie seconded
the motion, all in favor, motion passed.
There were no purchase requisitions presented to the Committee.
The Comp /OT reports for PPE 2/17/13 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 2/17/13 totaling $164,511.00 was reviewed by the Committee. Motion was made
by Doug, seconded by Emelie, to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer Comments:
Utility Billing Adjustments for January
Shirley stated that the UB adjustments for January had not been signed last month and requested that the
Committee sign them at this time. She noted that there was a large adjustment done for the Church of Jesus Christ
of LDS as the meter added an extra digit in the total. The adjustment was for $12,523.54. No other major
adjustments were made.
Journal Voucher Explanation
Shirley went through the adjustments on the January journal voucher. The Mayor felt that the Committee needs to
know what goes on each month in a typical journal voucher and how funds are transferred in and out. The
Committee approves the journal voucher each month and should know what they are approving. The Mayor and
Mark thanked Shirley for explaining the journal voucher; the Committee has not had an explanation prior to this
meeting.
Mayor's Comments:
Nothing.
Other:
Shirley mentioned that she received a call from BNSF this afternoon in regards to the MMIA insurance coverage.
They need to have copies of the insurance prior to digging under the railroad bridge. Seems they never received the
info from MMIA. Shirley has sent the info on to BNSF and has given MMIA the Railroad's e-mail address for
further reference.
The Mayor stated that the Donnes, Inc. crew will have to have prior R-O -W safety training from the Railroad
before they are allowed in the river to remove the sediment under the railroad bridge
Tom inquired as to why Knife River was working on the gravel bar. The Mayor is not sure and will ask Kurt what
is going on. He thinks it probably had something to do with Williston Basin or the refinery.
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Budget/Finance Committee
March 5, 2013
Tom asked if the Wastewater Plant Upgrade Project could be pulled off Future Meetings and moved up to the next
agenda. The Mayor stated that this will be discussed at the Council workshop on March 12
For next agenda:
No additional agenda items.
The next regular Budget/Finance meeting will be Tuesday, March 19 at 5:30 p.m.
The meeting adjourned at 6:10 p.m.
Respectfully submitted,
< L r � t (ICZ
Shirley Ewan, Clerk/Treasurer
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