HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.18.2000 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 18, 2000 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT: Chairman Bud Johnson
Gay Easton Ken Olson
Chuck Rodgers Gary Temple
OTHERS PRESENT: Larry McCann Mary Embleton
The committee reviewed the cash report, revenues, and expenditures. It was noted that
the sewer fund needed to be monitored closely. The committee recommends approval
of the November financial reports to the council.
November journal voucher numbers 96-101 were reviewed and approved by the
committee.
The following purchase requisitions were approved:
GENERAL FUND:
Computer programs for fire inspections $ 780.00
WATER FUND:
Water meter parts $ 600.00
SOLID WASTE FUND:
Dumping fees for November $5,281.40
10 - 300 gallon garbage containers $2,500.00
The comp/OT hours report for PPE 12/10/00 was reviewed by the committee.
The payroll register for PPE 12/10/00, including comp time payout, totaling
$107,374.15 was reviewed and approved.
The minutes of the December 4, 2000 meeting were approved as presented.
Mary presented a letter from Pat Murtaugh regarding the lighting districts. Short
discussion was held about obtaining the database and continuing efforts to create a
citywide database.
BudgeffFinance Committee minutes of December 18, 2000
Discussion of the upcoming budget process was held with Mary suggesting that the city
look at simplifying the accounts by consolidating some of the accounts within funds, i.e.
supplies (200) vs. operating (220) and office supplies (210). Since the auditors are here
this week, their input will be sought, as well as input from department heads. Bud also
suggested that the clerk-treasurer present the monthly financials in a new, simpler
format, and also give a verbal report to council on a quarterly basis.
Bud informed the committee that the retreat for council, mayor and department heads is
tentatively scheduled for the first or second weekend in January. He suggested that a
topic for the retreat be a Capital Improvements Plan (CIP).
Mary asked the committee for direction regarding the service offered by Municipal Tax
Consulting and Management to recover fuel excise tax. Gay said he is going to see
Roger at the school to see how the district handles this process. The matter will be
addressed further after the school's information is reviewed.
Meeting adjourned at 8:03 p.m. The next meeting will be on Tuesday, January 2nd, at
6:00 p.m.
Respectfully submitted,
Clerk-Treasurer
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