HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.04.2000MEMBERS PRESENT:
OTHERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 4, 2000 7:00 P.M.
DPW OFFICE
Chairman Bud Johnson
Gay Easton
Mark Mace
Gary Temple
Mary Embleton
Chuck Rodgers
Ken Olson
Larry McCann
GENERAL FUND:
Postage for Water Insurance Program Public Notice - Clerk
Estimate for 12 windows for caretaker's house at Riverside Park
$ 373.12
1,600.00
STREET MAINTENANCE FUND:
300-ton sand and 1½" road material
2,157.92
SWEEPING FUND:
Replace bearings on sweeper
932.99
WATER FLrND:
Printing Water Insurance Program Public Notice
Repair clamps and bolts
373.12
663.09
SEWER FUND:
Lift station maintainer and conditioner chemicals
Repair and maintenance on digester B
660.00
3,660.00
SOLID WASTE FUND:
Packer cylinder for G-4
2,474.04
The comp/OT reports for PPE 11/26/00 were reviewed by the committee.
The payroll register for PPE 11/26/00 for $94,739.63 was reviewed and approved by the committee.
Thc Budget/Finance minutes of the 11/20/00 meeting were approved as submitted.
The following purchase requisitions were reviewed and approved:
The committee reviewed November claims totaling $526,397.95 and recommend to council that they be
approved.
BudgeffFinance Committee minutes of December 4, 2000
Mary reported to the committee that the Capital Projects reserve in the Water Fund began in February of
1992 with $30,000 plus $2,500/month. The purpose at that time was for a water reservoir. Discussion
followed. Bud suggested that it should be increased from $2,500/month and used as a reserve to replace
old lines. The committee agreed. Mary proposed that an mount be recommended after the December
audit. She will try to have a figure ready for the February 5t~ Budget/Finance meeting.
Larry reported on the status of the street lighting districts. The city's domain name for e-mail has not
been approved yet. When it is approved and the county has set up c-mail addresses, then the city can
receive electronic information. According to Larry, the county cannot give lot front footages or square
footages, so he'd asked Mary to contact Black Mountain Software to find out about the state's database.
Mary told the comrmttee that BMS can put all the districts on their SID/SAM program and convert from
the state's database for the following prices: $8,250 purchase program, $1,650 annual maintenance,
$1,000 for conversion. The needs assessment survey confirms that the public wants better street lighting,
and Larry told the committee that Pat Murtaugh would be willing to help put it together. Motion by Ken,
seconded by Mark, to ask Pat Murtaugh for an esttmate to set up the hght districts on a front foot, square
foot, and percentage of square foot basis. At~er the estimate is received, the committee will decide which
program is best. Motion passed unanimously.
Bud stated that he felt the committee should again address a capital improvements plan. The survey
showed the need to have one. Larry told the group that Pat Murtaugh can apply for a CDBG planning
grant of up to $15,000 and it is a 100% (or dollar for dollar) local match. The needs survey made the city
eligible for this grant, and Pat had indicated his willingness to apply for it on the city's behalf after the
first of the year. Larry suggested that the city could also use the $10,000 sewer facility grant for planning.
Motion by Mark, seconded bv Ken to have Pat Murtaugh give a public informational presentation
Motion passed unanimously. Larry will make the arrangements. Motion by Ken, seconded by Mark to
recommend that application be submitted for CDBG plannina grant of $15,000 requiring a 100% match
which will be budgeted in the 2001-2002 budget. Motion passed unanimously.
Mark reported on the progress of the sidewalk, curb and gutter project. Larry and Steve are completing
the measurements and will have costs at the end of the week. The project will then go to the Public
Works Committee in January and should be ready for the council meeting on January 16~'.
Mary reported on a company offering the service of recovering the federal excise tax on fuel used in city
vehicles. After discussion, Mary was instructed to check with the school and county to see if they collect
this on their own, and to check with the city attorney to see what the procedure is to file for this refund.
Meeting adjourned at 8:10 p.m. The next meeting will be on Monday, December 18m, at 7:00 p.m. The
first meeting in January will be on Tunsday, January 2nd, at 6:00 p.m. due to the New Year's holiday on
Monday.
Respectfully submitted,
Mary K. Embleton
Clerk-Treasurer
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