HomeMy WebLinkAboutPublic Works Committee Minutes 04.21.2025MINUTES
CITY OF LAUREL
PUBLIC WORKS COMMITTEE
MONDAY, APRIL 21, 2025
The Public Works Committee meeting was called to order at 6:00pm on Monday, April 21, 2025,
by Chair Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay - Vice Chair, Iry Wilke, Shawn Mullaney,
Richard Herr
Others Present: Matt Wheeler- Public Works Director
Public Input: None
General Items:
Approval of Minutes from March 17, 2025. Richard made a motion to approve the
minutes of March 17, 2025, 2025. Motion was seconded by Shawn. Motion carried 5-0
to approve the minutes.
2. Emergency Call Out Report- Report attached
i. Quite month- Elm Lift Station is only item of note. This was a piece of clothing
that was caught in the system.
3. KLJ Report- Report attached
i. Love's new station and the School construction have been the main items KLJ has
been assisting with.
ii. Cherry Hills 4th filing is starting. This will connect Maryland all the way through
as well. City will need to partner as well
iii. Still working on grant submissions for the water tank funding project
iv. Murry booster station needs 2 new pumps which will be around $18,000. New
pumps are needed since the existing pumps are so old it is difficult to get parts.
This will be presented at Budget Finance committee meeting tomorrow night,
April 22.
v. West Railroad is still being worked on with the State. Right now, working on the
storm water.
New Business:
Old Business:
4. Fire Hydrant- This is the one near the school in the street, not the one at the middle
school. City is waiting until school is out to finish repairing this, since it will be longer
than a 1 -day project.
Other Items:
5. With delays in West Railroad, Jodi asked about other street projects that could be done
in the interim. Matt stated that the 100 block of W 7th by the new Town Pump by the
high school needs to be rebuilt from 1St to 2nd. This could be a project for this summer.
Jodi made a motion to take this project to the full council, Iry seconded. The motion
passed 5-0.
Announcements
Next Meeting will be Monday, May 19, 2025 at 6:00 pm in Council Chambers.
Meeting adjourned at 6:36 pm
Emeraencv Overtime Callout List 1-1-25 TO 7-1-25
Maintenance Shop 406-628-4773
City Dispatch 406-628-8737
Response Code
X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy
Employee Name
Telephone
Shop Callout
1-18
2-2
2-15
2-16
2-17
'3-2
3-31
Kevin Budge
406-850-5224
NA1
Y7
Y10
9
Y10
9
8
Jay Hatton
406 860 7525
NA2
NA1
NA1
NA1
NA1
NA1
NA1
Keith Guy
406-850-5464
NA3
NA2
NA2
Y10
6
5
4
Wade Spalinger
406-530-4084
NA4
NA3
NA3
2
Y7
6
5
Brandon Gonzales
406-679-0334
NA5
Y8
7
6
NA4
Y10
9
Aaron Fox
406-694-7456
NA6
NA4
NA4
3
Y8
7
6
Troy Clifton
406-794-7689
NA7
NA5
NA5
4
NA2
NA2
NA2
Joel Barnhardt
406-861-6408
Y10
Y9
8
7
Y9
8
7
KENT KUNTZ
406-672-7570
8
Y10
9
8
NA5
4
3
Water and Sewer Callout
1-7
1-12
1-20
1-20
1-22
1-23
2-1
2-3
2-6
2-20
3-9
3-20
4-6
Justin Baker
406-321-0208
yl
Y4
3
2
1
Y4
3
1
NA1
NA1
NA1
y4
3
Kevin Hoffman
406-861-7460
y2
1
Y4
3
2
1
Y4
2
NA2
Y4
3
na2
1
Daniel Nauman
406-530-4643
y3
2
1
NA1
y4
3
2
Y3
Y4
3
2
nab
Y4
Tom Burwell
406-850-5294
y4
3
2
Y4
3
2
1
Y4
3
2
Y4
na3
2
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial
9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474 J Autodailer-628-4866
Response Code
NO= In 1st Column Not accepting
Overtime / NA = NotAvailable / Y = Responding
Employee
Telephone
Thomas Henry
406-855-0831
Cindy Caswell
406-591-9013
Corey Nicholson
406-351-1876
Norman Stamper
406-633-3291
Water Treatment P
ant -44
Response Code
NO= In 1st Column Not accepting
Overtime / NA = Not Available! Y = Responding
Employee
Telephone
HP Nuernberger
406-696-1008
Dylan Ceaser
406-861-6620
Josh Sawyer
406-591-3959
Sam Waggoner
406-696-0249
Joe Waggoner
406-633-1879
TJ Worbel
406-861-7948
Daniel Waggoner
406-697-7526
CABLE TV down Tim Johnson 698-6254
Matt Wheeler Cell# 208-1885 E lone Call Locate - 1-800-424-5555 (City Job # 25663)
Kurt Markegard Cell# 860-5785 Hm 208-2356
SCHESSLER 628-4221 HESTON 281-0811
NW ENERGY 1-800-896-7862 LUMPY 406-860-7890
Advanced Pump 406-586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 406-860-5464
NorthwestPipe 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle446-2622 SanitarySystemOverflows call DEQ withing 24 hours at406-444-3080
Call Out - Date and Incident Location
1-7-25 h20 leak Washington ave
2-3 PLOWING SANDING
3-20 h20 break
1-12-25 H2O LEAK Topeka under trailer
2-6 EMERGENCY LOCATE
4-6 ELM LIFT FAIL
1-18 Sanding streets
2-15 SANDING
1-20 Sewer Call out
2-16 SANDING
1-20 Frozen Service Line
2-17 PLOWING
1-22 Leak Atchison under trailer
2-20 H20 SHUTOFF EMERGENCY
2-1-25 H20 SHUTOFF
3-2 RUN CONTAINER SITE SICK
2-2 SANDING
3-9 H20 TURN ON
r �yALI
City of Lawe( Project Sit trr:a Update j;yY .
April 1411', 2025
Laurel Water Tank Funding Project
(KLJ # 2304-01608)
Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Project Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
o Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
o Letter of Support from CHS Received
• Letter of Support from Wood's Powergrip
• Submittal uploaded to EDA on 7.11.24.
• Multiple calls back/forth with EDA to clarify information including need for the project,
priority for the city, provision of procurement documents, and verification of budget.
• EDA reviewed mid October and are waiting for notice of award - All grants must be awarded
(or declined) and contracted/obligated by 12/31/2024.
• As of 12/13/24, EDA is still telling us they don't have an update.
• Notified of EDA denial of funding on 1/7/2025
• KU reviewing other opportunities for funding
• Meeting between City and KU reviewing denial and other funding sources on 1/16/2025
• As of January 2025 City has spent $16,917.76 of the $56,000 budget for funding
applications.
• WWC has submitted this project fur a BRIC grant
• KU has submitted an Application for consideration of Congressionally Directed Spending on
behalf of the City on 3/26/25
5th to 7th Sewer Line Replacement
(KLJ # 2304-01231)
Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 15t Street
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Project Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
Page l of 3
ENGINEERING, REIMAGINED
City of Laurel Project Status Update
April 14th, 2025
will include the update of 3 manholes and associated surface replacement.
Current Status:
• Work Order Signed by City in September 2023
• Survey scheduled for week of October 16th, 2023
• Base Drawing created and Working on preliminary design
• Preliminary Plans and EEOC sent to City on 12.14.23
• DEQ Approval received on 2.20.24
• Project began advertising on 3/14/24 and bid open will be 3.28.24
• Project awarded to Western Municipal Construction
• Construction started on June 10th 2024
• Sewer Line fully installed and accepted on 7/10/24
• Change Order Requested by City personal put together with cost estimate and submitted to
City on 7/10/24
• City reviewed CO#1 cost and elected not to pursue
• Contractor achieved Substantial Completion on 8/1/24
• Contractor achieved Final Completion on 8/20/24
• Release of Retainage request submitted along with reconciliation Change Order
• Warranty walkthrough to occur in August of 2025
Laurel Planning Services (KU #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
• Zoning Regulations Update.
o Draft regulations sent to City April 11th, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o To be presented at Workshop on 5/7/24
o Adoption occurred at Council on 5/14/24
o 2nd Reading and Public Hearing on 5/28/24.
o Regulations adopted by Council. Minor wording and numbering corrections needed.
o Wording and numbering corrections made and submitted to Kurt 7/3/24
o Waiting on final comments from Kurt
• Love's Annexation
o Annexation Application received 3/25/24
Page 2 of 3
ENGINEERING, REIMAGINED
City of Laurel Project Status Update
April l4rh', 2025
1'ty`rKL,
o Revised Package received by City on 5/2/24
o City requested KU to review on 7/12/24
o KU's review sent back to City on 7/18/24
o Loves's submitted design for review on 12.10.2024
o Engineering review and comments sent back on 1.10.25
o Love's addressing comments
o Love's 2"d package received 2.10.25 (still awaiting updated reports)
o Love's 2"d package reviewed and sent back on 2/21/25
o Love's has been approved by the City on 3/20/25
o Love's Water & Sewer Extensions were approved by DEQ on 4/10/25
• Cherry Hills 4th Filing
o City has received notice that Cherry Hills 4th Filing is requesting a Pre -Application
Meeting
Other Notes and Information
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Projects
• Bulk Water Sales Station
o Project task order to be started in early 2025
• West 7th Street Water and Valve Replacement
o Pushed back until Town Pump renovations are completed.
Page 3 of 3
ENGINEERING, REIMAGINED