HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.20.2000 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 20, 2000 6:15 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Ken Olson
Mark Mace
Chuck Rodgers
OTHERS PRESENT:
Gary Temple
Mary Embleton
Larry McCann
Mary reviewed the October financial statements with the committee, noting and
discussing items on the cash report, revenues, and expenditures. Bud asked how
the $2,500/month for water capital projects was determined. Mary will research
this item and run a cash detail and bring it to the next meeting. The committee
accepted the reports and recommend to council that they be approved.
The committee reviewed and approved the following purchase requisiti0ns:[
Sandblast swimming pool
$ 14,600.00
WATER FUND:
Move analyzer to upstairs - plant
Cat Floc chemical - plant
Dredge backwash pond sludge - plant
Meter parts - system
675.00
1,820.00
7,750.00
777.71
The comp/OT hours report for PPE 11/12/00 was reviewed.
The committee approved the payroll register for PPE 11/12/00 totaling
$99,336.69.
The minutes of the November 6, 2000, meeting were approved as presented.
Journal vouchers #91-95 for October entries were reviewed and approved.
Mary presented two budget amendments. The first was regarding the Water Fund
water line repair replacement issue that was requested last meeting, and the other
addressed the change in janitorial services (from wages to purchased service).
BudgeffFinance Committee minutes of November 20, 2000
Both amendment drafts were accepted and will be placed on the December 5th
council agenda.
Larry reported on the lighting districts. A representative from Yellowstone
County was here today to finish work on the Internet and e-mail issues - the
county is our Intemet administrator. Larry will get the maps prepared, for the
lighting districts, as well as a proposed storm sewer SID on the south side and
various curb, gutter and sidewalk SIDs. The county can generate databases from
the maps.
Mary presented the committee with a report on the issue of holiday pay for city
employees. She explained that she had run into problems in payroll, especially
when it came to the matter of a holiday worked that was also "saved" by union
workers. She pointed out the definition of a holiday as per MCA 2-18-601(6) and
a provision dealing with holidays when they fall on an employee's day off as per
MCA 2-18-603. City policy addresses holidays on pages 4 and 5 of the policy
manual and page 17 of the implementation guide, and these are consistent with
state statutes. However, the union contract is different. Article X on pages 10
and 11 of the contract is similar to state statute and city policy, except in sections
4 and 7. These sections allow an employee to "accumulate" or "save" holidays.
Mary demonstrated advantages and disadvantages of this issue for the
committee's information and consideration. At the present time, there is an
unfunded liability of $14,076.31 in wages only for "saved" holidays. Some
discussion followed.
The meeting adjourned at 7:20 p.m. The next meeting will be on December 4th at
7:00 p.m.
Respectfully submitted,
Mary K. Embleton
Clerk-Treasurer
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