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Home My WebLink AboutCouncil Workshop Minutes 01.22.2013 1/17/2013 Laurel Budget Cycle Understanding the Budget Function To Department Heads: Agreement to Get Certain Amount of Work Done at a Particular Cost. To City Council: Information For Policy Making To The Mayor: Reflects Good Financial Practice To Citizens: Establishes Accountability Goals of Work Session Better Understanding of the Function of a Budget Better Understanding of the Laurel Budget Document Better Understanding of the Budget Cycle 1 1/17/2013 City Budget Documents Divided Into Segments 1000 General 2000 Special Funds 3000 Debt Service Funds 4000 Capital Improvements 5000 Enterprise Funds 7000 Trust and Agency Funds 8000 Perpetual Funds In the Budget Document Each of These Funds Have Same 5 Components Luting of Anticipated Revenues by Source Anticipated Revenues vs. Past Year Revenues Proposed Expenditures Comparison Proposed Expenditures vs. Past Year Expenditures Summary Schedule In the Budget Document Listing of Anticipated Revenues by Source 2 1/17/2013 In the Budget Document Comparison of Anticipated Revenues vs. Past Year Revenues In the Budget Document Proposed Expenditures Personnel Costs Operational Costs Capital Costs or- ■ In the Budget Document Comparison of Proposed Expenditures vs. Past Year Expenditures 3 1/17/2013 In the Budget Document Levy Assessment Requirement Schedule Summarize Proposed Spending Required Financial Resources Consequent Property Tax Impacts (If Any) 1000 - General Fund 1000 Funds in Budget Departments Funded by General Fund (see handout) All Revenues by Source (Pages 44,46) Comparison Revenues (Pages 48,49,50) Proposed and Comparison Expenditures (Page 54) Tax Levy Requirement (Page 10) Imo. 2000 - Special Revenue Funds 2000 Series Individual Revenues for Individual Funds • Example: Planning (Page 105) Revenue on First Page Followed by Expenditure Requests (see handout) 4 1/17/2013 3000 -Debt Service Funds Funds to Document Annual Debt on Completed Projects Revenues on First Page Followed by Expenses 4000 - Capital Projects Fund Fund for Capital Assets Revenues Followed by Expenditures Accounting for Capital Expenditures (2008 -2013) 5000 - Enterprise Funds Water Revenues First — Water Rates (Charges for Services) Expenditures Water Plant Water Systems 5 5000 - Enterprise Funds 1/17/2013 Sewer Revenues First Service Rates (Charges for Services) Expenditures Sewer Plant Sewer Systems 5000 - Enterprise Funds Solid Waste Revenues First (Charge for Services) Expenditures Collection Disposal Trust and Agency Funds Pass Through Funds Revenue First Transfer Second (Cost) 6 Permanent Funds 1/17/2013 Cemetery Perpetual Care Revenue On First Page Expenditure on Second Page Budget Cycle Data Collection and Assembly Furthering Factual Data Estimates of Proposed Expenditures Estimates of Anticipated Revenues Legislative Review, Modification & Adoption Who Gets How Much of What? Usual General Fund Considerations Assure the protection of the public's health and safety is contradicted by a nagging concern for the electoral consequences of constituent discomfort with any increase in taxes of fees. 7 1/17/2013 Implementation Council Approval Allows Spending Authority If need to augment budget, governing body may do so by means of budget amendment I>f Monitoring Because of Estimates of Revenues and Expenditures Monitoring Essential Laurel C/T Reports Unusual Activities to CAO /Mayor Bi- Monthly Reports of Financial Condition to Budget/Finance Committee Laurel Budget Schedule 8 Fund Title: General 11 -12 11 -12 11 -12 Budget 12 -13 12 -13 12 -13 12 -13 12 -13 Number: 1000 Previous Previous Previous vs 100 200 -800 900 Year Year Year Actual Authorized Personnel Operating & Capital Final Account Number Account FTE Budget Actual 11 -12 FTE Services Maintenance Outlay Budget 410000 General Government 0 $ 38,145.00 $ 30,154.00 $ 7,991.00 0 $ - $ 90,489.00 $ 90,489.00 410100 City Council 0 $ 39,263.00 $ 37,818.00 $ 1,445.00 0 $ 31,805.00 $ 7,240.00 $ 39,045.00 410200 Mayor 0 $ 26,098.00 $ 24,904.00 $ 1,194.00 0 $ 19,735.00 $ 7,755.00 $ 27,490.00 410200 CAO 0.33 $ 34,912.00 $ 22,155.00 $ 12,757.00 0.33 $ 28,246.00 $ 17,204.00 $ 45,450.00 410300 City Court 2.75 $ 148,793.00 $ 139,746.00 $ 9,047.00 2.75 $ 146,804.00 $ 17,525.00 $ 164,329.00 410500 City Clerk 3.33 $ 277,291.00 $ 243,837.00 $ 33,454.00 3.32 $ 190,278.00 $ 88,018.00 $ 278,296.00 411100 City Attorney /Prosecutor 0 $ 104,665.00 $ 101,080.00 $ 3,585.00 1 $ 37,072.00 $ 67,532.00 $ 104,604.00 411200 City Hall Maintenance 0 $ 70,080.00 $ 60,700.52 $ 9,379.48 0.14 $ 8,695.00 $ 64,250.00 $ 72,945.00 411200 FAP Maintenance 0 $ 114,185.00 $ 64,082.00 $ 50,103.00 0.25 $ 15,824.00 $ 87,622.00 $ 103,446.00 410500 Police /Dispatch /Animal Cont 17.79 $ 1,384,169.00 $ 1,527,263.00 $ (143,094.00) 17.79 $ 1,199,306.00 $ 199,155.00 $ 1,398,461.00 420400 Fire Department 0 $ 342,562.00 $ 304,287.00 $ 38,275.00 0 $ 129,509.00 $ 228,728.00 $ 19,000.00 $ 377,237.00 420500 Fire Inspection /Bldg 2.21 $ 141,682.00 $ 128,422.00 $ 13,260.00 1.71 $ 101,868.00 $ 16,707.00 $ 118,575.00 Safey /Protective lnsp 420700 Ambulance 1 $ 245,642.00 $ 249,928.00 $ (4,286.00) 1 $ 204,814.00 $ 179,733.00 $ 384,547.00 430200 City Shop 0.12 $ 43,540.00 $ 32,401.00 $ 11,139.00 0.16 $ 8,627.00 $ 33,915.00 $ 42,542.00 430900 Cemetery 1.11 $ 125,844.00 $ 95,114.00 $ 30,730.00 1.1 $ 77,026.00 $ 25,949.00 $ 102,975.00 460100 Library 4.02 $ 184,785.00 $ 182,255.00 $ 2,530.00 3.57 $ 138,604.00 $ 52,435.00 $ 191,039.00 460400 Parks 1.57 $ 212,533.00 $ 157,536.00 $ 54,997.00 1.73 $ 134,736.00 $ 129,612.00 $ 264,348.00 490000 Debt Service 0 $ 29,655.00 $ 29,655.00 $ 0 $ $ 37,917.00 $ 37,917.00 - 521000 Transfers 0 $ 102,039.00 $ 303,040.00 $ (201,001.00) 0 $ 116,415.00 $ 116,415.00 Totals 34.23 $ 3,627,738.00 $ 3,704,223.52 $ (76,485.52) 34.85 $ 2,472,949.00 $ 1,377,712.00 $ 19,000.00 $ 3,869,661.00 Attachment 4.2 Tax Levy Requirements Schedule Non -voted Levies City/Town /County of (Model of Municipal Form) Assessed Valuation 650.000.000 Fiscal Year 20 - 20 Tax Valuation 5.500,000 Page No. 1 Mill Yields (10) 5,500 'Column (3) Total Requ must equal Column (8) Total Resources ( (2);. ( ( . ( 4 ) ' (5) ( (9)=( ( (�(a�{7) (9) =(6)!(10) ( ( 4 )-( 1 )+7 Fund # Fund ame A ,Budge Cash Total Cash Available Non 'T ax Property Tax Total Revenues Totals Mill Levy Estimated Reserve (requirements , (Less Currant . , , ,V ies vea> Resources Reding Cash Llabillties) Balance - 200,000 1000 Fund General 1,000,000 300,000 1,300,000 450,000 300,000 550,000 850,000 1,300,000 100 2250 B 10,000 3,000 13,000 2,000 1,000 10,000 11,000 13,000 1.82 3,000 2370 Insurance 75,000 0 75,000 1,000 4,000 70,000 74,000 75,000 12.73 0 G.O. Bond 26,000 5,000 31,000 1,000 0 30,000 30,000 31,000 5.45 3040 5,000 (Pool) 7111 Police 50.000 500,00 550,000 500,000 25,000 25,000 50,000 550,000 4.55 500,000 Retirement TOTAL 1,161,00(1 808,000 1,969,000 954,00(1 330,000 485,000 1,015,000 1,969,000 124.55 708,000 NOTES: 1. An amount equal to 1/2 of the appropriation (1) may be budgeted as a Cash Reserve (2) to assure liquidity between receipt of first and second half property fax revenues. 2. Non -tax revenues (5) include fines, fees, forfeitures, interest earnings and transfer payments from the state and federal governments. 3. Total Requirements (3) must equal Total Resources (8) to establish a Abalanced budget@ required by law.