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HomeMy WebLinkAboutLibrary Board Minutes 06.12.2012 Minutes of the Laurel Public Library Board of Trustees June 12, 2012 Attending Bruce McCullough (presiding) Dixie Feller Clair Killebrew Alan Klebe Nathan Baillet Nancy Schmidt Minutes Minutes from May were read and approved. Correspondence Circulation Report Traffic: up 30.96 %; circulation: all items circulated totaled 2,959, book circulation was down 39.17 %, media circulation was down 39.12 %, eBook circulation was not yet available; computers: internet use was up 51.38 %, children's use was up 63.9 %, wi -fi use down 3.45 %; patron cards: information not available until Thursday, will report this next month. Old Business Darlene presented a timeline of events that led to her resignation from the Friends Group. She stated that she was asked to attend a meeting in which the officers had already been chosen by the group. Darlene stated that she felt she couldn't be part of a group that doesn't know its own Mission Statement nor is willing to follow guidelines set out by the IRS. She went on to state that this seemed to be more of an "Enemies" group rather than a "Friends" group for our library. Lacey Lanaghan came to present herself as the new President for the Library Friends Group. Lacey stated that a book drop had not been decided against at their meeting but they felt one made by a local welder would cost significantly less. She also stated that the Friends group was being asked to do all the work but were not being allowed to do any decision - making concerning the funds. Bruce recommended that the group make sure their paperwork was filed so that they would be held personally responsible for the funds raised at the book sales. Discussion concerning the book ownership followed as well as questions about checks & balances and group accountability for the members. After a lengthy discussion about the way the organization is run, Bruce asked Lacey let him know when the next Friends group meeting was being held so that he or Nathan could attend to gain some insight into the Friends. Nathan stated that he gave up on recruiting students to help with the creation of the foundation. He suggested that we find a few people that are willing to sit on a Board while 501 (c) (3) status is filed. Nathan can be a library liaison for the Foundation Board. He scheduled a meeting for May 21, 2012 at 1:00 pm for the start of the foundation creation. Darlene Enriques and Michael Furman, Jr. were asked to be part of the Foundation creation process. Nancy reported that she has turned in the budget to Shirley and is waiting for feedback. There is a budget meeting scheduled with Mayor Olson, CAO Jensen, and Clerk/Treasurer Ewan on Thursday, May 10, 2012 at 10:00 a.m. at City Hall. Any Board members that would like to are more than welcome to attend the meeting with Nancy. New Business Nancy attended the spring meeting of the Montana Shared Catalog in Lewistown. Costs for Laurel Public Library are going down by $200 because of reapportioning money within the Shared Catalog budget. We also have two apps available for our patrons for using the Catalog: Facebook and BookMyne. The installation of EnvisionWare was cancelled for May 8 and rescheduled for July 17, 2012. The BTOP director found out that most of Montana didn't have static IP addresses needed for remote installation. It would take 2 weeks for Laurel to get a static IP address along with an upgrade in internet speed. Nancy stated that the Library will be closed for the whole Memorial Day weekend (Friday through Monday) rather than just Monday so that staff could have a nice time off from work. Montana State Library is offering leadership training at Summer Institute June 5 -8, 2012 for Public Library Directors. This is the first institute that has been offered in 6 years. Even though the Institute is in Helena, Nancy is planning to attend. The BTOP staff ordered a Technology Petting Zoo (TPZ) for participating libraries. The TPZ has arrived at the library and consists of an iPad 3, Kindle Fire, Kindle Keyboard, and a Nook Tablet. The library already owns the Nook Simple Touch and the Kindle Touch. The TPZ was purchased for libraries so that staff members could learn how to use the devices and learn how to assist patrons with them. Training for library staff will be held Tuesday, June 18, 2012. Nancy stated that she will ask Patti, Geralyn and Mike if they would like to attend. Other Addressing the Board Next regular meeting June 12, 2012 Dixie motioned that the meeting be adjourned. Clair seconded the motion. Motion passed. Respectfully submitted, SC (' Nancy L S'6 idt Secretary