HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.06.2000 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 6, 2000 6:15 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Chuck Rodgers
Mark Mace
Ken Olson
OTHERS PRESENT:
Gary Temple
Mary Embleton
Larry McCann
The committee reviewed and approved October claims totaling $300,785.13.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Revised cost (from $7,100) to replace air conditioner - Building
Labor and installation of 10" flange tee for new tender - Fire Department
Material and labor to install PTO for new tender - Fire Department
Pump control panel equipment for new tender - Fire Department
Waterous pump for new tender - Fire Department
Baffle water tank for new tender - Fire Department
Lift axle kit for new tender - Fire Department
Extraction equipment - Fire Department
Subscriptions - Library
STREET MAINTENANCE FUND:
200-ton asphalt
GATES FOUNDATION GRANT:
Computer equipment for Library
WATER FUND:
Calibration unit for filter gauges - Water Plant
Transducer for clearwell levels - Water Plant
Divers services for work in clearwell - Water Plant
Set of adjustable shoring box legs - Water System
SEWER FUND:
Set of adjustable legs for shoring box - Sewer System
$ 6,875.00
1,736.25
1,579.72
2,202.29
5,537.60
5,539.75
3,800.00
635.00
521.73
7,000.00
649.96
815.00
1,575.00
1,000.00
462.50
462.50
SOLID WASTE FUND:
Twelve (12) 300-gallon containers
2,500.00
The comp/OT hours for PPE 10/15/00 and 10/29/00 were reviewed.
The payroll registers for PPE 10/15/00 ($92,781.60) and 10/29/00 ($91,545.25) were reviewed
and approved.
The minutes of the 10/16/00 Budget/Finance meeting were approved via motion by Mark.
seconded by Ken and passed.
The committee reviewed the draft resolution to allow the city to charge $25.00 on returned
checks and recommended that it be placed on the 11/21/00 council agenda for adoption.
Mary reported on travel policy guidelines as set out in the Policy Manual and Implementation
Guide. The problem is that the travel rates are set by ordinance, rather than by resolution. Meals
and mileage are below the state rate, but lodging is higher than the lowest state rate. The state's
lodging rate is flexible, but the city's is not, which creates disparity when traveling to a "high
cost" city such as Missoula. Motion by Ken, seconded by Mark that Chuck ask Joe to get the
travel rates out of ordinance and into resolution form. Motion passed
Mark reported on obtaining a database for the lighting districts from the county. Yellowstone
County Commissioner Jim Reno suggested that Mark talk to Lynnette in the GIS office. The
city needs to provide a map showing the boundaries of the districts, and then she can produce a
database that can be maintained in Excel.
The committee was updated on the status of the Mountain Peaks contract for supervision of
community service workers as assigned by the City Court. Joe has revised the contract and it is
on the agenda for tonight. Discussion followed and some concerns of communication and
accountability were voiced. The court will be asked to give a quarterly report to the council for
informational purposes.
Mary told the committee that Laurel Carpet Cleaning was the successful bidder for janitorial
services for City Hall, Court and the Library. She also presented a budget amendment for the
Fire Department increasing the appropriation for vehicles by $15,000 using the revenues from
fighting wildfires to offset the increase. The draft resolution was approved and will be put on the
November 21 a agenda.
The meeting recessed at 6:53 so that all could attend the council meeting. The committee
reconvened at 7:30 p.m.
Mary went through the audit findings and her responses to the findings. Questions and answers
occurred throughout the discussion. Next year, she will bring a draft of the 1999-2000 responses
to the committee so that they can preview before sending.
Larry explained that the water line repair/replace budget was understated because we failed to
reappropriate funds from last year for work that had been delayed into July of 2000. Mary
suggested that a budget amendment be done to correct the appropriations, offset by reserves.
She was instructed to bring a draft resolution to the next meeting.
Meeting adjourned at 8:10 p.m. The next meeting will be at 6:15 p.m on Monday, November
20t~.
Respectfully submitted,
Clerk-Treasurer