HomeMy WebLinkAboutLaurel Chamber of Commerce (16) Laurel Chamber of Commerce
Board Meeting Minutes
The Meeting was held on December 13th at Sid's. In attendance were: Executive Board Members:
President - John Mataisz, Angela Klein- Hughes, Secretary Joanne Flynn and her assistant Marcia Hafner.
Directors: Clyde Barton, Michelle DeBoer, Heidi Jensen, Dr. Ed Madrid, Jodi Chapman, Bryan Wood, Steve
Yates, Christy Williams and Alternate Joe Statser. Members: Renee Studiner and guest: Mayor Ken Olson.
John called the meeting to order.
The minutes were approved: moved to approve - Tim, 2n - Clyde.
The financial report was approved and bills were presented for payment: moved to approve - Angela, 2n -
Christy.
NEW BUSINESS
• Laurel Visitor Guide Bids - It was moved that the Outlook do both the design and
layout and the printing. Bryan moved, 2 Steve. Approved.
• Election of New Board Members - We had 4 volunteers to be board members: Clyde
Barton, Jared Kaiser, Jennifer Ries and Christy Williams. All 4 were voted in as board
members.
• Election of Executive Board - Ballots were passed out. John Mataisz will continue as
president, Jared Kaiser will be vice - president and Angela Klein- Hughes will be co -vice-
president.
• By -Laws - Joanne presented several changes that need to be made to the by -laws in
order to be consistent. Changes involved including the official name of the organization,
the mission statement, and the executive board make up.
• New email policy - Joanne brought up that due to having only monthly meetings, there
are times when consent is needed for something. At that time she would like to get that
consent by email. So the board will recognize it as requiring action, she would like to put
"consent agenda" in the subject line. The idea was approved but there was some
discussion as to the wording, because that means something different in Roberts Rules of
Order. Suggestions were action required, consent required and mark email as important.
OLD BUSINESS
• Spotlight on Business - Always looking for new.
• Tax Exempt Status - Joanne presented a run -down of what has been happening with the
Chamber's tax exempt status.
• Annual Meeting - Mark your calendars for Jan. 17 Businesses will be called for
donations to the raffle. We are looking for volunteers for transporting donations and
setting up. Invitations will be going out USPS and by email.
• Take Down Christmas Decorations - Thanks to all who helped with putting up the
decorations. We had a good crew and it went quickly. We will be taking down on Jan. 6th
Meet at the Laurel Golf Club at 8 am and 9 am at Magnum Development.
• Outdoor Sign Project - It was moved to table the large sign project until spring. Moved
by Steve, 2 -Bryan. John will get the smaller sign to the high school for repairs.
OPEN FORUM
• LURA meeting - Marcia reported on the LURA meeting. Not many businesses are
requesting the assistance.
• Business after Hours -.
o Feb - The City at the new fire /ambulance complex.
o March -
o April
o May -
Meeting Adjourned Next meeting - Jan. 17th, 2013 at Emma's
Laurel Chamber of Commerce
Jan 17 - 2013- AtEmma's
Moment of Silence
Presentation of minutes:
Financial Report
Yellowstone Checking - $14,221.01 ( Reconciled)
Altana Saving $ 5,717.63
Altana Checking $ 25.00
Christmas Repair Fund $ 982.00
TOTAL $20,945.64
Bills to be presented for payment: -
MDU $113.65
N.W. E. $ 60.61
Laurel Outlook $ 43.50 Christmas Ad
Bottom Line Accounting $103.08
Montana Chamber Membership $250.00
Century Link $ 73.98
Checks to be signed for: -
Payroll -
NEW BUSINESS
Laurel Visitors Guide Bids - Income - $9,650.00 - Most ads are in.
OLD BUSINESS —
Annual Meeting Tonight - We are filled Up
After this meeting - Volunteers for transporting donations - Volunteers for set up
• Spotlight on Business -
• Business after Hours -
• OPEN FORUM -
LURA Report - Marcia