HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.16.2000 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 16, 2000 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Gay Easton
Chuck Rodgers
Mark Mace
Ken Olson
OTHERS PRESENT:
Mary Embleton
Bud opened the meeting and changed the order of the agenda by discussing "Other" matters first.
l. Budget revenues - Chuck suggested using 5% less revenues to begin building the 2001-
2002 budget. The other committee members agreed this was a good place to start.
2. Lighting districts - Bud asked what the status of the project was, and Mary stated that the
city has a map of the districts, but a citywide database was needed to continue. Mark suggested
that he can take a map with the boundaries to the county, and the county can generate a property
owner list that can possibly be imported to Excel. An update on the project is scheduled for
November 6th.
3. Audit response letter - Mary briefed the committee on the process where the Department
of Commerce requires a letter from the city that responds to the auditor's findings and
recommendations. The city's response was written by Mary, reviewed by Joe and Chuck, and
accepted by the Department of Commerce. The committee will review the material.
The committee reviewed the September financial statements. Mary pointed out that she had not
calculated properly for some of the liability and property insurances charged to various
departments. The committee also reviewed the water systems account in the water fund. This
account shows that it is already spent with only 25% of the year gone, due to the water line
replacement projects. Apparently, these project expenditures were not reappropriated for 2000-
2001. The committee asked for a detail of the expenses and will have Larry come to the next
meeting for an explanation and recommendation. The committee recognized the need to increase
the money available to replace water lines. Motion by Mark~ second by Ken to accept the
September financial reports and recommend approval by council. Motion passed.
The committee reviewed and approved the journal entries (#86-90) for September.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Needs survey and compilation of results - Public Works Director $ 3,264.00
Install new control box on irrigation pump - Cemetery 1,800.00
STREET MAINTENANCE DISTRICT:
Sandblast and coat sander to prevent rust
879 gallons MC-70
GAS TAX:
Various street signs
WATER FUND:
Repair clamps and valve box risers - Water System
SOLID WASTE FUND:
2 hydraulic packing cylinders for 1997 truck
September dumping fees
Decals for garbage cans (2,500)
800.00
609.90
1,400.00
974.80
7,000.00
6,104.00
530.00
Meeting adjourned at 8:20 p.m
Respectfully submitted,
Mary K. E/nbleton
Clerk-Treasurer
The committee reviewed the comp/OT reports for PPE 10/1/2000 and noted the decrease in these
hours for the Police Department.
The payroll register for PPE 10/1/2000 totaling $91,291.87 was reviewed and approved by the
committee.
The minutes of the 10/2/2000 Budget/Finance Committee meeting were approved as submitted.
Mary proposed to the committee that the city should charge a $25.00 returned check charge. At
the present time, the city charges nothing and it is very time-consuming to try to collect. Motion
by Mark, seconded by Gay to draft a resolution authorizing the city to charge $25.00 for all
returned checks. Motion carded.
The next Budget/Finance Committee meeting will be on Monday, November 6th, at 6:15 p.m.
(prior to Council). The meeting for Monday, November 2ffh, will also be at 6:15