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HomeMy WebLinkAboutCouncil Workshop Minutes 03.04.2025MINUTES CITY OF LAUREL CITY COUNCIL WORKSHOP A Council Workshop was held in Council Chambers and called to order by Mayor Dave Waggoner at 6:31 p.m. on March 4, 2025. _x_ Tom Canape _x_ Heidi Sparks Michelle Mize _x_ Jessica Banks _x_ Casey Wheeler _x Iry Wilke _x_ Richard Klose _x_ Jodi Mackay Brittney Harakal, Administrative Assistant Michele Braukmann, Civil City Attorney (via Phone) Kelly Strecker, Clerk/Treasurer Gaurav Thakur, 603 Hazel Avenue, stated he was supposed to be in attendance at last week's meeting, but he had written the date down incorrectly. He thanked the Council for the appointment to the Laurel Urban Renewal Agency in an advisory capacity. A Council Member noted that Mr. Thakur is also very involved in the small business community as well. General Items 1. Appointment of Dean Rankin to the Laurel Urban Renewal Agency for the remainder of a four-year term ending December 31, 2027. There was no discussion on the item. Executive Review 2. Mayor: Resolution - A Resolution Of The City Council To Adopt An Official Schedule Of Fees And Charges For The City Of Laurel And Repealing All Previous Resolutions That Set Fees Or Charges That Conflict With The Schedule Attached Hereto Upon Its Effective Date. There was no discussion on the item Public Works: Resolution - A Resolution Of The City Council Authorizing The Adoption Of The 2024 Eastern Montana Region Hazard Mitigation Plan And Annex K For Yellowstone County. The City needs to adopt this plan in order to apply for a grant through FEMA for the water tank. The CAO has reviewed the plan and spoken to the County who is also approving this plan. It was questioned if the City has adopted something like this in the past. It was clarified that present Staff were not sure of the interval between review of the plan but have adopted plans similar in the past. 4. Clerk/Treasurer: Resolution - A Resolution Of The City Council Authorizing The Mayor To Execute An Independent Contractor Service Contract With Fisher's Technology. The current copy machines were purchased in 2011. They have over a million copies on them and need to be replaced. This is a lease program with a 5-year lease. At the end of the five years the City would get a new machine. It is a savings of over $300 a month. That does include all toner, parts, and labor. The old machines can be sold as surplus. It was questioned if the machines would be coming into the building; it was further questioned about stapling. It was clarified that the machines will be in the building in the exact locations as our current machines. For Stapling, the City will need to purchase the staples for the machine. It was questioned if monthly maintenance was included in the lease. It was clarified all maintenance is included in the lease. It was questioned if the City has used this vendor previously. It was clarified that they are our current vendor. Council Issues 5. Discussion - Tabled Minutes Council President Sparks asked that the following changes be made to the minutes. The minutes from .January 28 are incorrect. On page 5, under the discussion for the CAO position, it states that a Motion was made by Iry to table the resolution. The minutes state the motion was not seconded, and therefore the motion died. This is not accurate - Council Member Mize seconded this motion, and the Council voted in a 5-3 vote to table this resolution. Additionally, the minutes from February 11 are also incorrect. Under unscheduled matters, Council Member McKay made a motion to revise the minutes of the January 21 workshop, in which she stated she was not asking about the judge's salary in regard to the CAO discussion. The February 11 minutes reflect there was no Unscheduled Matters, but this agenda packet includes the revised minutes from danuary 21. Other Items Attendance at Upcoming Council Meeting All Council Members present will be in attendance at next week's meeting. Announcements The next Park Board meeting is Thursday at 5:30 p.m. in Council Chambers. I The American Legion has 75 tickets left for the fundraiser they are running. The prize is a gun safe. Each ticket is $2.00 or 3 for $5.00 The council workshop adjourned at 6:50 p.m. A Briktjtne y araka I Administrative Msistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.