HomeMy WebLinkAboutCity Council Packet 03.25.2025
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, MARCH 25, 2025
6:30 PM
COUNCIL CHAMBERS
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will
attend the Laurel City Council meetings often.
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of March 11, 2025.
Correspondence
2. Beartooth RC&D March Correspondence
3. Fire Department Monthly Report - February 2025.
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calenda r for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
4. Claims entered through March 21, 2025.
5. Approval of Payroll Register for PPE 3/16/2025 totaling $256.822.77.
6. Clerk/Treasurer Financial Statements February 2025.
Ceremonial Calendar
Reports of Boards and Commissions
7. Budget/Finance Committee Minutes of March 11, 2025.
8. Laurel Urban Renewal Agency Minutes of February 24, 2025.
9. Laurel Urban Renewal Agency Minutes of March 10, 2025.
10. Emergency Services Committee Minutes of February 24, 2025.
11. Public Works Committee Minutes of February 18, 2025.
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12. Public Works Committee Minutes of March 17, 2025.
13. Park Board Minutes of March 6, 2025.
14. Laurel Airport Authority Minutes of January 23, 2024.
15. Laurel Airport Authority Minutes of February 27, 2024.
16. Laurel Airport Authority Minutes of April 23, 2024.
17. Laurel Airport Authority Minutes of May 28, 2024.
18. Laurel Airport Authority Minutes of October 22, 2024.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
19. Resolution No. R25-21: Resolution Of City Council Approving Final Annexation, Right-Of-
Way Dedications, And Zoning For Approximately One Acre Of Property Adjacent To The City
Of Laurel, As An Addition To The City Of Laurel, Yellowstone County, Montana.
20. Resolution No. R25-22 - A Resolution Of The City Council Approving The Expedited
Subdivision Application For The McLelland Subdivision.
21. Resolution No. R25-23: A Resolution Of The City Council Authorizing The Mayor To
Reschedule City Council Meeting Set On Veterans Day.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Counci l regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a pe rson’s ability to participate
in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make
your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 590 44, or present your
request at City Hall, 115 West First Street, Laurel, Montana.
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File Attachments for Item:
1. Approval of Minutes of March 11, 2025.
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File Attachments for Item:
2. Beartooth RC&D March Correspondence
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EMPLOYEE HANDBOOK RECEIPT
BEARTOOTH RESOURCE CONSERVATION AND DEVELOPMENT AREA, INC.
I hereby acknowledge that I have had the opportunity to review the Employee Handbook
containing the rules, regulations, and other policies and/or programs of my employment with
Beartooth Resource Conservation and Development Area, Inc.
This Employee Handbook supersedes any and all previous documents that may have been
presented to me regarding rules and regulations at Beartooth Resource Conservation and
Development Area, Inc.
I understand that the statements contained in the Employee Handbook are not intended to be a
contract for a specific term of employment. However, as a condition of employment, I understand
and agree to conform to and comply with the rules and regulations as amended.
I further understand that this Employee Handbook contains confidential business information and
is not to be shared with anyone except employees of Beartooth Resource Conservation and
Development Area, Inc.
I also understand that I can report any act of sexual harassment to any company representative
without fear of retaliation or job loss.
Date Name (print)
Signature
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EMPLOYEE HANDBOOK
FOR
EMPLOYEES
OF
BEARTOOTH RESOURCE
CONSERVATION & DEVELOPMENT
AREA, INC.
10
INTRODUCTION
WELCOME!
The purpose of this Employee Handbook is to provide you with a complete summary of the rules,
regulations and available benefits pertaining to your work assignments and work activity as an
employee of Beartooth Resource Conservation and Development Area, Inc. (hereinafter known as
BRCD) Please read the contents carefully. This Employee Handbook supersedes any and all
previous documents pertaining to rules and regulations at BRCD. During the course of your
employment, you will want to refer back to it when you have a question.
This Employee Handbook is further intended to help you feel comfortable in your job and assist
you in finding satisfaction in your job performance. Should you have any problem or concern
relating to any action or situation affecting your work assignments or work conditions, please feel
free to communicate your concerns. The Problem Resolution Procedure presented in this
Employee Handbook is for the express purpose of helping you find a satisfactory resolution to any
and all problems.
We hope you find your work satisfying and rewarding. We look forward to a successful business
relationship.
EMPLOYEE HANDBOOK
This handbook contains the rules and regulations for your employment relationship with BRCD.
It is not intended to be a contract for employment between employee and BRCD.
However, as a condition of employment, each employee agrees to comply with the rules and
regulations herein or as may be amended. It is our intention to provide each employee with the
proper understanding of his/her job and to help each employee satisfacto rily perform in his/her
job.
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CONTENTS
NON-DISCRIMINATION IN EMPLOYMENT .............................................................................................................................. 1
PROVISIONAL EMPLOYMENT ................................................................................................................................................... 1
PRODUCTIVITY/JOB SECURITY ................................................................................................................................................ 1
OUTSIDE EMPLOYMENT ............................................................................................................................................................. 1
FULL-TIME EMPLOYEE ............................................................................................................................................................... 1
PART-TIME EMPLOYEE ............................................................................................................................................................... 1
TEMPORARY EMPLOYEE ............................................................................................................................................................ 1
EXEMPT EMPLOYEE .................................................................................................................................................................... 2
EMPLOYEE WORK RULES .......................................................................................................................................................... 2
LAYOFF/REDUCTION IN STAFF ................................................................................................................................................. 2
REHIRE ............................................................................................................................................................................................ 2
RESIGNATION ............................................................................................................................................................................... 2
SCHEDULE OF WORK .................................................................................................................................................................. 2
FLEXIBLE HOURS ......................................................................................................................................................................... 3
MEAL PERIODS ............................................................................................................................................................................. 3
BREAKS .......................................................................................................................................................................................... 3
TARDINESS .................................................................................................................................................................................... 3
ATTENDANCE/ABSENTEEISM ................................................................................................................................................... 3
INFORMATION MEETINGS ......................................................................................................................................................... 3
PERSONAL INFORMATION ......................................................................................................................................................... 4
WAGE AND SALARY .................................................................................................................................................................... 4
PAY PERIOD/PAY DAY ................................................................................................................................................................ 4
TIME REPORTING ......................................................................................................................................................................... 4
OVERTIME ...................................................................................................................................................................................... 4
DEDUCTIONS ................................................................................................................................................................................. 4
PERFORMANCE EVALUATION .................................................................................................................................................. 5
BENEFITS........................................................................................................................................................................................ 5
EDUCATION ................................................................................................................................................................................... 5
RETIREMENT PLAN ...................................................................................................................................................................... 5
INSURANCE ................................................................................................................................................................................... 5
HOLIDAYS ...................................................................................................................................................................................... 5
VACATION ..................................................................................................................................................................................... 6
LEAVES OF ABSENCE .................................................................................................................................................................. 6
SICK LEAVE ................................................................................................................................................................................... 7
PARENTAL LEAVE ....................................................................................................................................................................... 7
MILITARY/LOCAL EMERGENCY VOLUNTEER LEAVE ........................................................................................................ 8
HOUSEKEEPING ............................................................................................................................................................................ 8
FIREARMS ...................................................................................................................................................................................... 8
ACCIDENT OR INJURY REPORTING ......................................................................................................................................... 8
ARRESTS or CITATIONS (REPORTING OF) ............................................................................................................................... 8
VISITORS ........................................................................................................................................................................................ 8
EQUIPMENT ................................................................................................................................................................................... 9
EQUIPMENT FAILURE/DAMAGE ............................................................................................................................................... 9
TELEPHONE/EQUIPMENT USAGE ............................................................................................................................................. 9
ALCOHOL/DRUGS ....................................................................................................................................................................... 10
RELATIVES (EMPLOYMENT OF) ............................................................................................................................................. 10
COMPUTER, INTERNET, E-MAIL, and SOCIAL MEDIA USAGE.......................................................................................... 10
TRAVEL ........................................................................................................................................................................................ 11
PURCHASES ................................................................................................................................................................................. 12
VEHICLE USE ............................................................................................................................................................................... 13
SOLICITATION............................................................................................................................................................................. 14
CUSTOMER CONFIDENTIALITY .............................................................................................................................................. 14
CUSTOMER RELATIONS ............................................................................................................................................................ 14
ORGANIZATIONAL CONFIDENTIALITY ................................................................................................................................ 14
REPRESENTATION OF SERVICES ............................................................................................................................................ 15
CONFLICT OF INTEREST ........................................................................................................................................................... 15
CODE OF CONDUCT ................................................................................................................................................................... 15
DISCIPLINE/TERMINATION ...................................................................................................................................................... 16
HARASSMENT/SEXUAL HARASSMENT ................................................................................................................................. 16
HARASSMENT HOTLINE ........................................................................................................................................................... 16
WHISTLEBLOWER POLICY ....................................................................................................................................................... 18
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Page 1 Revised November 2023
NON-DISCRIMINATION IN EMPLOYMENT
BRCD complies with federal and state laws regarding non-discrimination in employment.
Applicants for employment are considered for employment and employees shall hold their
employment without discrimination because of their race, color, religion, national origin, age, sex,
disability/handicap, or marital status as required by law, except when reasonable business demands
so require and such distinction is required by law. In no event shall the hiring of any employee be
considered as creating a contractual agreement or specified time period of employment.
PROVISIONAL EMPLOYMENT
For each new employee and each employee who is promoted and/or moved to a new position, the
first ninety- (90) days are a probationary period. This period is established as a time of adjustment
for you to learn the job requirements and work rules. During this time you may be terminated with
or without cause provided it does not violate Equal Employment Opportunity rules or a protected
class. BRCD reserves the right to extend the provisional period up to an additional nine (9) months.
PRODUCTIVITY/JOB SECURITY
Job availability is dependent upon the ability of BRCD to meet the needs of our customers, and
upon the continuation of funding sources including sponsoring entities and grant sources. All
employees have the responsibility for quality and productivity. As long as business is healthy and
the competitive position of BRCD remains strong, job security should be enhanced. People are
employed because they have skills that are needed to produce and distribute products and services
that our customers demand. Unless these skills are properly used quality, productivity and job
security diminish.
OUTSIDE EMPLOYMENT
Due to the nature of the business and the professional liability that may accrue, you must give your
primary attention to the work of BRCD. Employees are permitted to work for outside employers
or engage in their own commercial endeavors provided that it is disclosed, does not interfere with
job performance, is not direct competition or would pose a conflict of interest with BRCD, or
would reflect poorly on BRCD.
FULL-TIME EMPLOYEE
A full time employee is one who works an annual average of forty (40) hours per week. A full-
time employee is eligible for benefits.
PART-TIME EMPLOYEE
A part-time employee is one who works an annual average of less than forty (40) hours per week.
A part-time employee may be eligible for a prorated benefits package provided the carrier has the
ability to do so.
TEMPORARY EMPLOYEE
A temporary employee is one who is employed, full-time or part-time, for a specific job assignment
with limited duration or during certain periods of time depending upon the demand of work as
determined by BRCD. A temporary employee is not eligible for benefits.
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Page 2 Revised November 2023
EXEMPT EMPLOYEE
An exempt employee is an executive, administrative or professional employee who is exempt from
minimum wage or overtime requirements. All other employees are non-exempt.
EMPLOYEE WORK RULES
It is the policy of the BRCD that the following work rules will apply to all employees.
Working hours are agreed to by the Board Chairman and will become part of the employee’s file.
However, hours and days of work could vary according to the needs of the office. Employees are
required to provide advance notice of the need to adjust their work schedule.
The General Manager shall act, on behalf of the Board Chairman, as the employees’ immediate
supervisor and may exercise authority upon consulting the Board Chair, and effectively
recommend hiring, suspension, promotion and raises. The BRCD program Directors will carry out
management of their respective programs. The General Manager may seek information or
recommendations from the program Directors on staffing decisions.
LAYOFF/REDUCTION IN STAFF
If a reduction in staff becomes necessary, the BRCD Board will give full consideration to skills,
aptitudes and past work performance in determining work force adjustments.
REHIRE
Employees who are separated from employment either voluntarily or involuntarily and then rehired
within thirty (30) days of the lay-off date and who have previously completed the provisional
employment period will be immediately reinstated for allowable benefits and benefit accrual. All
other rehired employees will be classified as a new hire.
RESIGNATION
A resignation is the voluntary decision of an employee to terminate his/her employment with
BRCD. A notice of resignation two (2) weeks prior to the termination date is requested to be
submitted to your supervisor. When resignation occurs, payment of final wages will be made at
the time of the next regularly scheduled pay period or within 10 days of the resignation date,
whichever is earlier.
Upon resignation, prior to the disbursement of the final paycheck, employees are required to return
any BRCD property they may have in their possession including but not limited to; Keys, access
codes, hard-copy and digital files, computers, credit cards and any other office/field equipment.
SCHEDULE OF WORK
The normal scheduled work time is from 8:00 a.m. to 5:00 p.m. The workweek is Sunday through
Saturday. Work periods may vary from assignment to assignment and may require overtime. Each
employee will designate a set workweek upon hire, which will be periodically reviewed and
updated. Changes to the established workweek will be made in writing prior to the proposed
change as defined in the employee work rules.
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Page 3 Revised November 2023
Each non-exempt employee is required to know his/her work schedule and be in attendance as
assigned. Exempt employees are expected to meet the requirements of their job, which may
necessitate varied hours of work.
FLEXIBLE HOURS
The General Manager is authorized to approve requests for ad hoc or temporary alternative work
schedules (two weeks or less) to accommodate special circumstances related to business or
personal requirements. Employees who need a longer term alternative arrangement of their work
schedules and who are eligible by nature of their job may formally request a change in their
working hours, days or weeks, which will be submitted to the Board Chairman for review.
MEAL PERIODS
An unpaid meal period is provided for employees who work eight (8) hour periods and will be at
or near the middle of the work period. Meal periods must be a minimum thirty (30) minutes in
duration. Meal periods which require attention to work assignments will be counted as working
time.
BREAKS
Fifteen (15) minute break periods are granted because we believe they result in good employee
morale and increased productivity. Break periods are counted as working time. They may be
taken once in the morning and once in the afternoon.
TARDINESS
Reporting to work on time is required. "On-time" is defined as being properly dressed and prepared
to begin work at the start of the scheduled work period. There will be no compensation for tardiness
for non-exempt employees.
ATTENDANCE/ABSENTEEISM
Regular attendance is required. When it is necessary to be absent, you must notify your
supervisor as far in advance as possible, prior to a scheduled work period.
Irregular attendance, unexcused absences or unreported absences cause disruption to BRCD and
are unacceptable.
An unexcused absence is one in which an employee requests but is not granted time away from
his/her assigned work schedule. An unreported absence is one in which an employee does not
contact BRCD the day he/she is out. Irregular attendance is defined as unpaid absences but does
not include a formal leave of absence.
Two (2) unexcused absences or an unreported absence for a period of two (2) consecutive days
may be considered as a voluntary resignation or may be a cause for disciplinary action. Irregular
attendance exceeding twelve (12) days in a six- (6) month period is cause for disciplinary action.
INFORMATION MEETINGS
On certain occasions you may be required to attend meetings to receive training or information
regarding workplace policies, safety items, product and business information. Your supervisor
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Page 4 Revised November 2023
will notify you of these scheduled meetings and you may be required, as part of your workday, to
attend. You will be compensated at the appropriate rate of pay for any hours spent in these
meetings.
PERSONAL INFORMATION
For accurate administration of your wages and benefits, and for compliance with Federal and State
regulations, it is necessary that current and accurate personnel records be maintained. This
information is also necessary in the event you must be reached for an emergency or available work.
If there are changes, or if you are aware of any errors in your personnel records, please notify your
supervisor immediately. Falsification of any personnel information is cause for termination. All
personal information will be kept in confidence.
WAGE AND SALARY
You will receive a rate of pay commensurate with your job position. Consideration for pay
adjustments will be at the sole discretion of the Board. Changes to compensation, including salary
increases or bonuses, will be contingent on funding availability and satisfactory employee
performance appraisals. At the discretion of BRCD, salary and/or classification surveys may be
conducted to evaluate equity in compensation.
PAY PERIOD/PAY DAY
The pay period is monthly, from the 16th day of one month to the 15th day of the next month. The
payday is the twentieth day of each month. Payroll advances are not available.
TIME REPORTING
All employees are required to complete daily time cards/sheets, as provided by BRCD. The
purpose of the time card/sheet is to keep track of your time for management to compute eligibility
and amount of pay and/or evaluation of job specifications and requirements. Actual hours worked
must be recorded and cannot be based on estimates. Time cards/sheets must be filled out accurately
and completely, signed and turned in for approval. It is your responsibility to have your time
cards/sheets turned in to management no later than the fifteenth day of each month. Time
cards/sheets received after that time may result in your pay being delayed to the next scheduled
payday. Filling in another employee's time card/sheet is not permitted and is a cause for
termination.
OVERTIME
For purposes of overtime pay, employees are classified as exempt or non-exempt. Exempt
employees are not eligible for overtime pay. Non-exempt employees receive overtime pay for all
hours worked over forty- (40) hours in a workweek. The overtime rate is one and one-half (1 1/2)
times the base rate of pay. All non-exempt overtime must be approved in advance by
management. Excessive logging of overtime, particularly unapproved overtime, will be cause for
disciplinary action or even termination.
DEDUCTIONS
Each paycheck will have certain amounts deducted from the gross pay, which includes the
following deductions required by law:
a. State and Federal Withholding Tax
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Page 5 Revised November 2023
b. Social Security Contributions (FICA)
c. Workers' Compensation Tax (where applicable)
d. Court Mandated Withholdings
PERFORMANCE EVALUATION
An evaluation of your work performance will be made on an annual basis and is for the express
purpose of determining your standard of performance in relation to the job position requirements
and work place rules and regulations. Performance evaluations will be a factor in the consideration
of compensation.
BENEFITS
Various employee benefits may be available to you such as vacation, holidays, insurance programs,
and Retirement Plan. Eligibility is dependent upon length of service, job classification, rate of
pay, hours worked and standards set forth by the providers. Eligibility for benefits begins with your
first day of employment.
EDUCATION
Each employee is encouraged to continue his/her professional education. Each employee is
individually responsible for his/her own occupational qualifications. BRCD will seek opportunities
to help the employees by sending them to appropriate training courses or seminars.
RETIREMENT PLAN
BRCD will match an employee’s contribution of up to 3% into a 401K plan. This retirement benefit
will be maintained for employees that have been hired as permanent employees, both part time
and full time
INSURANCE
Unemployment and Workers Compensation Insurance is provided, as required by law, and covers
all employees.
HOLIDAYS
Full-time employees will receive the following paid holidays: One-half day before New Year’s,
New Year’s Day, Thanksgiving Day, the day following Thanksgiving Day, one half day on
Christmas Eve Day, and Christmas Day and all other recognized state or federal Holidays.
Additional paid days off may be granted at the discretion of BRCD. Holiday pay will be provided
to all employees on a prorated basis according to the employment status of the individual
employee. (ie; a 60% employee would be paid 60% of an 8-hour day or 4.8 hours)
On any occasion where a paid Holiday falls on Saturday, the holiday leave will be granted
for the preceding work day. On any occasion where a paid Holiday falls on Sunday, the
holiday leave will be granted for the next work day.
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Page 6 Revised November 2023
VACATION
It is the policy of BRCD that each full-time employee shall earn annual vacation credits from the
first day of employment. Annual leave cannot be earned while on leave-without-pay status, or on
overtime hours.
Vacation leave credits are earned at a monthly rate calculated according to the following
schedules applying to the total years of employment with BRCD. For calculating vacation-leave
credits for a full time employee, 2080 hours (52 weeks x 40 hours) shall equal one year.
YEARS OF
EMPLOYMENT
VACATION DAYS
ACCRUED PER YEAR
VACATION DAYS
ACCRUED PER MONTH
1 day to 10 years
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1.50
10 years to 20 years 21 1.75
20 years or more 24 2.00
Permanent part-time employees are entitled to prorated annual vacation benefits. Prorated
vacation time will be based on the amount of hours worked.
An employee whose employment is terminated with the BRCD for any reason shall be entitled to
cash compensation for unused vacation based on their salary at the time of termination.
Annual vacation leave may be accumulated to a total not to exceed two times the maximum
number of days earned annually. Annual leave time in excess of the maximum is not forfeited if
it is taken within 90 calendar days from the last day of the calendar year in which the excess was
accrued.
The dates when an employee’s annual vacation leave can be taken shall be determined by
agreement between each employee and their immediate supervisor.
BRCD reserves the right to alter vacation schedules due to BRCD work demands.
LEAVES OF ABSENCE
After completion of one year of employment an unpaid leave of absence, not to exceed ten (10)
working days may be granted for reasons of bona fide illness or for other reasons mutually agreed
upon with BRCD. Leaves must be requested in writing and shall state the reason for the leave
and the dates desired. Benefit contributions and benefit accruals will be suspended during leaves.
Upon expiration of the leave, or upon notification to BRCD of your intent to return, you will be
returned to the next available job opening in your classification. If you do not report upon the
expiration of the leave, or any extension authorized by BRCD, you shall be considered as having
voluntarily given your resignation.
See military/local emergency volunteer leave of absence policy
State law shall govern a maternity leave of absence
Family leave is governed by Federal law and may require 30-day advance notice
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Page 7 Revised November 2023
SICK LEAVE
It is the policy of BRCD that all permanent full-time employees earn sick leave at the rate of one
day per calendar month of employment without restrictions to the number of days that may be
accumulated. Permanent part-time employees are entitled to prorated accumulation of sick leave.
Sick leave credits are earned from the first day of employment, but employees are not entitled to
take paid sick leave until they have been continuously employed for ninety days. Sick leave
cannot be earned while on leave-without-pay status.
Employees may take sick leave, aside from personal illness, for the following reasons: the illness
of an employee’s immediate family member; a death of an employee’s immediate family;
attendance at a funeral of a fellow employee or a personal friend; and for dentist and doctor
appointments.
An employee on sick leave shall inform the Supervisor as soon as is reasonably possible.
Sick leave is a valuable privilege intended to prevent loss of income. If abuse of sick leave is
suspected, the supervisor may request a valid doctor’s verification of illness or injury.
An employee who has been unable to work due to illness or accident may be required, before
being permitted to return to work, to provide medical evidence that he/she is again able to
perform all significant duties of the position in a competent manner, without hazard to
himself/herself or others.
Sick leave charges and credits shall be charged to the nearest one half hour. Sick leave charges
in excess of earned sick leave credit may be charged to earned and available annual leave.
Employees covered by the Worker’s Compensation Act are entitled to benefits administered by
the Industrial Accident Board when they suffer injury or illness as a result of their employment.
An employee may elect to use his accrued sick leave credits to supplement his Worker’s
Compensation payments.
Any holiday which falls during a period that an employee is on sick leave, will not be charged
against sick leave credits.
Employees who terminate employment with BRCD for any reason are entitled to a lump sum
payment equal to one-fourth of the time attributed to the accumulated sick leave, based on the
current salary of the employee at termination.
PARENTAL LEAVE
BRCD is committed to complying with the following in regards to our parental leave policy:
Title VII of the 1964 Civil Rights Act as amended by the Pregnanc y discrimination Act of 1978;
Family and Medical Leave Act; Americans with Disabilities Act; and applicable state and local
family leave laws.
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Page 8 Revised November 2023
Employees are entitled to up to eight weeks of unpaid parental leave. Paid annual and sick leave
may be substituted for unpaid parental leave in accordance with other provisions in this manual.
This leave may be taken either by the father or mother.
When the employee returns to work, she/he is entitled to return to the same or equivalent job
with no loss of service or other rights or privileges. Should the employee not return to work
when released by the physician, she/he will be considered to have voluntarily terminated
employment with BRCD.
MILITARY/LOCAL EMERGENCY VOLUNTEER LEAVE
It shall be the policy of BRCD that all employees who are members of the Montana National
Guard or who are members of the organized or unorganized reserve of the military forces of the
United States and who have been employed by BRCD for a period of six months, shall be given
leave with pay for a period of time not to exceed fifteen working days in a calendar year for
attending regular encampments, training cruises, training programs, active duty. In regards to
local emergency organizations, the employee is granted the same leave with pay benefit for
reasonable periods of time to serve their community in emergency situations with approval of the
executive committee. Such leave will not be charged against vacation or sick leave.
JURY DUTY
Employees are encouraged to accept civic responsibility. A leave of absence will be granted
when you are called to jury duty or subpoenaed as a witness. Jury Duty leave applies to full-time
and part-time employees. Compensation will be provided by the courts.
HOUSEKEEPING
You are responsible for good housekeeping practices and for keeping your assigned work area
clean. Good housekeeping is essential to a safe, clean and pleasant work atmosphere and includes
proper disposal of trash or waste materials.
FIREARMS
Possession of firearms, handguns or any related items or materials while performing job duties or
while on BRCD premises or vehicles is prohibited. Violation of this policy may lead to suspension
or termination.
ACCIDENT OR INJURY REPORTING
If you are injured on the job, or involved in an accident involving BRCD equipment, you must
report the accident immediately (on the same work shift).
ARRESTS or CITATIONS (REPORTING OF)
All arrests or summons for legal violations while on BRCD business and/or while operating BRCD
equipment must be reported immediately to your supervisor. Failure to report will result in
disciplinary action being taken.
VISITORS
Visitation is to take place in the break room, reception area or individual office of person receiving
the visitor. Excessive interruptions by visitors are grounds for disciplinary action
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Page 9 Revised November 2023
including termination. Visitors are not allowed on external job sites due to liability and safety
considerations. Employees are asked to consult with the job site supervisor in the event an
emergency necessitates a visit.
EQUIPMENT
Capital Equipment as defined by the OMB is “tangible nonexpendable personal property having a
useful life of more than one year and an acquisition cost of $5,000 or more per unit.” All capital
assets are recorded at historical cost as of the date acquired. The acquisition cost includes
installation charges and freight. All costs associated with making the asset serviceable are
capitalized. Invoices substantiating the acquisition cost of each unit of property shall be retained
for a minimum of three years.
Equipment with an economic useful life of 12 months or less are expensed for financial statement
purposes, regardless of the acquisition or production cost. Equipment acquired with external
support becomes the property of the organization unless restricted by the funding organization.
The organization will obtain prior approval from the awarding agency prior to purchasing capital
equipment.
In order to ensure the proper receipt and tracking of equipment, the organization tags all equipment
at the time of acquisition and performs a physical inventory of equipment purchased with grant
funds at least every two years. The organization verifies the existence and condition of the
equipment and the accuracy of records related to equipment. The organization establishes
maintenance procedures and records of the operational condition of equipment. The Executive
Director is notified of condition, location, loss or damage to equipment who then notifies
appropriate Federal agency. Records are submitted to the Executive Director for review and
approval.
The organization maintains records tracking equipment including description, serial number,
source of funding (including the Federal Award Identification Number, or FAIN), percentage of
federal participation in the cost of the equipment, title holder, acquisition date and cost, location,
use and condition status, and disposition data. This information is maintained by the Executive
Director.
EQUIPMENT FAILURE/DAMAGE/DISPOSAL
Damage or needed repair of BRCD equipment must be reported immediately to the supervisor.
Violation of this requirement is cause for disciplinary action.
Request disposition if an item purchased with grant funds is determined to be obsolete, and the
item’s value exceeds $5,000. If it meets these criterions, disposition rules are followed. This may
include requesting disposition instructions from the awarding agency. Disposition practice
requires compensating the federal awarding agency for its proportion of the original cost applied
to the fair market value. The Executive Director and Board Chair should be notified prior to the
disposal of an asset purchased with federal funds. Supplies less than $5,000 are retained by grantee.
TELEPHONE/EQUIPMENT USAGE
Telephones and other BRCD equipment are furnished for the operation of the business. Telephone
use for personal calls shall be kept to a minimum. No personal long distance calls are to be made
and charged to BRCD. No personal use of other BRCD equipment is permitted without prior
approval by management.
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Page 10 Revised November 2023
ALCOHOL/DRUGS
Personal use, sale, purchase, transfer, or possession of alcohol or any illegal drug while performing
job duties, while on BRCD grounds or in a BRCD vehicle is prohibited. The presence, in any
detectable amount, of alcohol or any illegal drug while performing job duties or while on BRCD
premises or in a BRCD vehicle is prohibited. Violation of this regulation is cause for discipline
including termination.
RELATIVES (EMPLOYMENT OF)
Relatives of employees will not be employed into or assigned to jobs in which they have a di rect
or indirect working relationship with each other.
COMPUTER, INTERNET, E-MAIL, and SOCIAL MEDIA USAGE
Computers, computer files, internet access, the E-mail system, BRCD Social Media accounts and
software furnished for employee use are the property of BRCD and intended for business use only.
Employees are not to use a password, access a file or retrieve any stored communication without
approval of the General Manager. To insure compliance with this policy, computer and E-mail
usage may be monitored. All emails and communications using BRCD corporate resources are the
property of BRCD.
BRCD strives to maintain a workplace free of harassment and therefore prohibits the use of
computers and E-mail in ways that are disruptive, offensive to others or harmful to morale. The
display or transmission of sexually explicit images, messages and cartoons is not permitted. Other
such misuse includes but is not limited to, ethnic slurs, racial comments, off-color jokes or anything
that may be construed as harassment or disrespect for others.
BRCD Internet, E-mail and Social Media accounts may not be used for solicitation of commercial
ventures, religious or political causes or other non-business matters.
BRCD purchases and licenses the use of various computer software for business purposes and does
not own the copyright to the software or its related documentation. Employees may only use the
software on approved area networks or on multiple machines according to the license agreement.
Illegal duplication of software and related documentation is prohibited. Employees are required
to notify their immediate supervisor upon learning of violations of this policy.
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TRAVEL
Mileage and meal reimbursement will be made to employees using their own vehicle for business
purposes in accordance set forth in the Personnel Policy. These rates will correspond to the allowable
rates set by the Federal Government (gsa.gov). See BRCD Travel Policies and Procedures in the
BRCD Employee Handbook for more information.
1. At the end of each month, the employee will submit an expense report (Exhibit B) indicating
class and expense line item to bill to. The employee must sign the form.
2. Receipts must be attached to the expense report
3. The Financial Officer will verify the expense report and prepare a document for the
Executive Director to sign, before travel reimbursements are issued.
4. Improper or incomplete expense reports will be returned to the employee for correction or
completion.
5. Payment of the expense report will be in accordance with the procedures in the Cash
Disbursements Procedures section of this manual.
It is the policy of BRCD that employees representing BRCD on official business shall receive
reimbursement for approved actual travel expenses, meals, mileage and incidental expenses not to
exceed current Federal Per Diem reimbursement rates. BRCD corporate credit card may be used
for approved expenses as an alternative to reimbursement. All charges must be supported by
receipts.
Mileage will be reimbursed based on the current Federal rate.
Purchases of alcohol will not be reimbursed or purchased using the BRCD corporate credit card.
If you are travelling representing BRCD business, BRCD will pay for your meal(s). If you possess
a BRCD corporate credit card, you may use it to purchase your meal, or you may use your own
funds and request reimbursement during the payroll cycle. Meals purchased for others require
approval by the General Manager.
Actual registration fees for approved conferences, workshops, and meetings shall first be approved
and then either paid in advance or reimbursed to the person incurring them, provided a claim or
reimbursement is supported by a receipt showing payment of the registration fee.
The Executive Director shall approve all travel expenses.
The Executive Director and the ExCo must review and approve advances in payment if
requested. Expense advances may be approved by BRCD to offset any undue financial
hardships on employees traveling on behalf of BRCD.
The Finance Director reviews all travel claims to ensure that the costs claimed and billed
are associated with specific projects and programs.
Travel expenses are submitted by program directors, then reviewed by (1) Financial
Director; (2) Executive Director; and (3) Executive Committee.
The willful misrepresentation or altering of claims is unlawful and grounds for dismissal, and may
result in the filing of criminal charges.
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PURCHASES
To Prompt a Purchase:
1. When the normal cash disbursement procedure of invoice is not appropriate, a bill pay request is
written and forwarded with any invoice or other documentation to the Executive Director for
approval or denial.
2. In the absence of backup materials, receipts for the purchase must be provided to the Financial
Officer for attachment to the bill pay request within two days from the check date.
3. Purchases with a value of $5,000 or more will require a minimum of two (2) formal written
quotations from vendors. Orders will be placed based on the lowest or most appropriate and
acceptable price quotation. Before a purchase is made, the appropriate committee must approve the
purchase.
Credit Card Purchases:
Staff members must be authorized by BRCD to carry a BRCD credit card in his or her name. In
every case of credit card usage, the individual charging a BRCD account will be held personally
responsible if the charge is deemed personal or unauthorized. Each staff member with a BRCD
credit card is required to complete a monthly credit expense tracking form (Exhibit C) indicating
the class and expenses account for each charge. Receipts for expenditures must be attached to the
form and submitted to the Executive Director for review.
Authorized uses of the credit card include:
● Airline tickets (at coach class or lower rates) for properly authorized business trips.
● Lodging charges that do not exceed the authorized reimbursement rate for persons traveling on
official BRCD business.
● Car rental charges (for mid-size or smaller vehicles) for properly authorized business trips
● Properly authorized expenditures such as computer software and office supplies.
● Receipts should be compiled and submitted citing the reason for the expense and which BRCD
account is to be charged. The Financial Officer will reconcile all credit card charges to the monthly
statement.
● Unauthorized use of the company credit card includes:
o Personal or non-business expenditures of any kind
o Expenditures which have not been properly authorized
o Gifts or other expenditures which are prohibited by:
■ BRCD budget and/or policies
■ Federal, state, or local laws or regulations
■ Grant conditions or policies of the entities from which BRCD receives funds
Proper Documentation for all Purchases, including BRCD Credit Card Purchases:
Every instance of credit card or other purchase use must be documented with travel authorizations,
receipts, invoices paid for, nature of business, etc. before the expense will be considered authorized
and will be approved for reimbursement. See details below.
Lodging - Employees must provide an itemized receipt from the hotel detailing every charge and
the name of the person(s) for whom lodging was provided.
Other Expenditures (i.e. supplies fuel, training materials, etc.)- Employees must provide a receipt
from the vendor detailing every individual good or service purchased (including class of service for
commercial transportation) accompanied by an explanation of the specific business purpose which
was furthered by each expenditure.
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Page 13 Revised November 2023
Capital Expenditures:
For all major expenditures such as computers, furniture, audit services, printing services, etc. the
appropriate committee must be notified before a purchasing decision is made if the amount will
exceed $5000. There will be an analysis performed before any purchase/contract is in negotiation
and or purchased. This will provide information of the most practical and economical choice.
Consultants:
Contracts with consultants will include rate and schedule of pay, deliverables, time frame, and other
information such as a work plan, etc. Justification for payment should be submitted to file. For
example, if BRCD hired a writer to create a publication, a copy of the final version should be
included in the file.
Contracts for Goods and Services:
Contracts for purchasing products or services, similar to a purchase order, should be created and
maintained for the file whenever appropriate. All contracts should be approved by the Executive
Board. BRCD follows procurement procedures as specified in 2 CFR 200.317-200.326
Procurement Standards. Before a purchase is made, the staff member must use the purchasing
checklist provided for the following: a) Procurements by states; b) General procurement standards;
c) Competition; d) Methods of procurement to be followed (Thresholds determined by FAR at 48
CFR part 2, subpart 2.1) ; e) contracting with small and minority business, women’s business
enterprises, and labor surplus or firms; f) domestic preferences for procurement; g) procurement of
recovered materials; h) contract cost and prices; i) Federal awarding agency or pass-through entity
review; j) bonding requirements; k) contract provisions. The Financial Officer will check the
suspension and debarment list prior to the award of a contract.
VEHICLE USE
You may be required to operate a motor vehicle (either personally owned or BRCD provided)
while performing your job duties. Your responsibility will include strict compliance with BRCD
policy and all traffic regulations of the city, county and state.
Anyone operating a vehicle on behalf of BRCD must possess a valid operator’s license and have
proper insurance coverage. Any changes or restrictions regarding your license or insurance must
be reported to BRCD. A review of your motor vehicle driving record may be performed annually.
Non-BRCD personnel are to be allowed as passengers in the BRCD corporate vehicle for business
purposes only. The vehicle must be driven by a current BRCD staff member.
Accidents and/or traffic violations while on BRCD business must be reported immediately to
management. Failure to report accidents and/or traffic violations is cause for disciplinary action
and/or termination. Fines and/or penalties resulting from accidents or traffic violations are solely
your responsibility and shall not be paid for by BRCD.
Approved use of personal vehicle for official BRCD activity will be reimbursed of a rate not to
exceed the current Federal reimbursement rate
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Page 14 Revised November 2023
SOLICITATION
BRCD prohibits solicitation, gambling, conducting a lottery, distribution, or similar activity on its
premises. Employees and non-employees (except representatives of suppliers properly identified
for normal business), are prohibited from soliciting funds or signatures, conducting membership
drives, distributing literature or gifts, offering to sell merchandise or services.
Employees’ wishing to conduct fund drives for charitable organizations or employee gifts must
request permission from their supervisor.
CUSTOMER CONFIDENTIALITY
You are not to discuss or otherwise divulge any information concerning the business affairs of any
customer of BRCD. Any action or expression by an employee considered objectionable by
customers, prospective customers or your supervisor may be cause for disciplinary action
including termination.
CUSTOMER RELATIONS
To preserve and foster the public's trust and confidence in BRCD, it is imperative that all
employees act with complete honesty and fairness. You are expected to be knowledgeable about
your job and applicable laws and regulations pertaining to your job. Whenever you have a question
relating to applicable laws or regulations, you should seek out appropriate advice before acting.
In dealing with the public, you are expected to exercise good judgment and common sense.
Commitments to others should be made only if such commitments can realistically be met. In this
regard, the products and services of BRCD should be presented accurately and fairly.
If you should become aware of actual or potential problems in any area of the business of BRCD,
you are expected to inform your supervisor immediately. If you are aware of improvements to
policies, procedures, products and/or possible business opportunity that will contribute to customer
satisfaction and enhance BRCD, you are urged to bring those improvements to the attention of
your supervisor.
ORGANIZATIONAL CONFIDENTIALITY
You may have access to records and/or other information about BRCD and/or other workers. This
includes proprietary information, operation procedures, trade secrets and intellectual property. You
are not to discuss this information with anyone else without proper authority.
Anything BRCD does to design, produce and market their products that competitors cannot or do
not do is treated as proprietary information, often called trade secrets. Any information that would
damage the business of BRCD if it became public knowledge or was disclosed to a competitor is
considered a trade secret. This includes, but is not limited to, information on production, service,
sales or financial matters.
You are not to discuss proprietary information with any person from outside BRCD or with other
employees in any public place where it is possible to be overheard. Should you leave BRCD for
any reason, the obligation not to disclose proprietary information continues.
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Page 15 Revised November 2023
REPRESENTATION OF SERVICES
Employees will, during their assigned duties, perform services in the name of BRCD. Upon
termination of employment (either voluntarily or involuntarily) employee shall not falsely
represent said services to a new employer and/or customer. All work/services provided by BRCD
is in the name of BRCD. Any individual who seeks personal ownership/authorship in said services
will be in violation of BRCD's proprietary information. These violations will be taken seriously.
CONFLICT OF INTEREST
The Board of Directors has adopted a conflict of interest policy, which is periodically reviewed
and updated. Annually, each BRCD Board member and officer will certify they have received and
understand the policy. BRCD Staff will also be provided with the policy upon their hiring and
periodically thereafter.
CODE OF CONDUCT
You should always be mindful of the position of BRCD in the community. Good reputation and
success requires continuing adherence to high standards.
LANGUAGE All employees are required to refrain from using slang, profanity, and/or
offensive remarks concerning any Federal and/or State protected class (i.e. age,
sex, race, religion, marital status, disability and national origin.)
ATTIRE Each employee reflects the image of BRCD and is required to wear suitable
professional attire. See management for details.
HYGIENE All employees must maintain personal grooming habits that reflect a presentable
image for yourself, and BRCD.
BEHAVIOR All employees are required to refrain from fighting or physical assault (whether
serious or playful) on or with a customer or co-worker.
TOBACCO
PRODUCTS Use of tobacco products on BRCD premises or while in contact with
customers (including e-cigarettes or ‘vaping’) is not permitted.
INSUBORDINATION Refusal to follow directions of the supervisor, assaulting a
supervisor, or using profane language to a supervisor is prohibited.
Questioning, criticizing or denouncing management and its
methods of operation publicly or to anyone other than the
department head, supervisor or administrative personnel is
considered detrimental to operations and the ability of
management to carry out its responsibilities. Such behavior on
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Page 16 Revised November 2023
DISCIPLINE/TERMINATION
BRCD believes you should be given the opportunity to satisfactorily perform in your job. In the
event of failure to perform you may be disciplined and/or terminated. When termination/separation
occurs, payment of final wages will be made at the time of the next regularly scheduled pay period
or within 10 days of the resignation date, whichever is earlier.
After you have completed the provisional employment period you may be disciplined and/or
terminated for job-related reasons including a failure to satisfactorily perform job duties, disruption
of business operations, failure to comply with employment rules and regulations, conflicts of
interest, or other actions deemed serious and/or other legitimate business reasons, including
business changes in the operation of BRCD. When termination occurs, payment of final wages
will be made at the time of the next regularly scheduled pay period or within 10 days of the
resignation date, whichever is earlier.
HARASSMENT/SEXUAL HARASSMENT
All forms of harassment including any degrading work assignment(s), word(s) or action(s) toward
an individual or any Federal and/or State protected class (i.e. age, sex, race, religion, marital status,
disability and national origin) are prohibited.
It is specifically emphasized that sexual harassment in any form is expressly prohibited. Conduct
of any kind that is perceived to be sexual harassment by a supervisor or employee will not be
tolerated. Sexual harassment conduct includes but is not limited to: explicitly or implicitly
subjecting an employee to sexual advances as a condition of the employee's employment,
evaluation, salary, advancement, assigned duties, shifts or any other condition of employment;
sexual flirtations, touching, advances or proposition; the development of a perceived flirtatious
personal relationship between two employees where one employee is in a position to assign or
review the work of the other; verbal abuse of a sexual nature; graphic or suggestive comments
about an individual's dress or body; sexually degrading words to describe an individual; the display
in the work place of sexually suggestive objects or pictures, including nude photographs; and/or
any unwelcome conduct which unreasonably interferes with the employees job performance or
creates a hostile or offensive work environment.
Any employee who engages in conduct of harassment will be subject to discipline and/or
termination.
HARASSMENT HOTLINE
Beartooth and BRCD have a zero tolerance policy regarding any discriminatory, harassing or
retaliatory conduct in the workplace. Pursuant to that policy, we have subscribed to a telephone
reporting/complaint service called the Harassment Hotline so that our employees can readily report
such acts, including theft and safety matters without fear of retaliation, job loss or embarrassment.
The Hotline is an unbiased, third party reporting system and satisfies the United States Supreme
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Page 17 Revised November 2023
Court’s position that companies must “…clearly show they provide a simple complaint process
that is calculated to encourage victims of harassment to come forward.”
We do not anticipate that our employees will need to use the Harassment Hotline, as we expect
and assume that all of our employees will conduct themselves free of h arassment. Still, if it is
needed, the service is available and allows ANY employee to report any allegation of sexual
harassment, discrimination, retaliation, theft, or any safety concern that occurs in the workplace,
or any harassment by a third party.
Sexual harassment, discrimination, retaliation and other dysfunctional behavior cannot and will
not be tolerated under any circumstances. The only way we can stop such behavior in the
workplace is bring it out in the open by communication and total employee/employer commitment.
Reporting and Act of Harrassment: You are requested and strongly urged to report
immediately to your supervisor any act of harassment. All complaints of harassment will be
treated seriously and employee confidentiality will be respected.
For the convenience of our employees, the Hotline can be accessed 24 -hours per day, 7-days per
week. The toll free number is 1-800 –97-STOP IT which is 1-800-977-8674. Our company has a
unique identification number, which is 990039. Remember that any employee may call the toll-
free telephone number at any time and report harassment, discrimination, retaliation, theft or any
safety concern without fear of retaliation.
Remember that the company management cannot correct any situation that is of concern to you
unless it knows about it. In this regard, your cooperation is needed and appreciated.
Problem Resolution: It is the intent of BRCD and BRCD to assure you that it is interested in
your ideas, suggestions as well as your questions, concerns, problems or grievances. You should
feel free to communicate your ideas, suggestions, concerns, problems or grievances to
management.
An appropriate problem or grievance is defined as "An employee's expressed feeling of
dissatisfaction concerning an application or interpretation of work related matters". If you have a
grievance, you must follow the procedure contained in this Employee handbook. This procedure
is your exclusive remedy for any dispute resolution. You will not be penalized for proper use of
the procedure. However, it is not proper to use the procedure by presenting a grievance in bad faith
or for the purpose of delay or harassment, or by presenting a problem or grievance that a reasonable
person would judge to have no merit.
Problem Resolution Procedure: If you feel you have a problem or appropriate grievance, you
must proceed as follows:
STEP ONE: Immediately bring the problem or grievance to the attention of the BRCD
General Manager, and attempt to resolve it informally.
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Page 18 Revised November 2023
STEP TWO: If you are unable to resolve your problem or grievance informally, present
it in writing to the Executive Committee of the Board of Directors within
ten (10) days of the occurrence of the matter. The Executive Committee will
have ten (10) days in which to respond to you in writing. (If you are not able
to communicate to the Chairman, you may present your problem or
grievance in writing to another Executive Committee member).
STEP THREE: If your problem or grievance is not resolved to your satisfaction, present it in
writing to the Board of Directors within ten (10) days of the Executive
Committee written response. Your grievance will be reviewed and a final
decision will be made within ten (10) days.
WHISTLEBLOWER POLICY
The Beartooth RC&D requires directors, officers and employees to observe high standards of
business and personal ethics in the conduct of their duties and responsibilities. As employees
and representatives of the Beartooth RC&D, we must practice honesty and integrity in fulfilling
our responsibilities and comply with all applicable laws and regulations.
Reporting Responsibility: It is the responsibility of all directors, officers and employees to
report ethics violations or suspected violations in accordance with this Whistleblower Policy.
No Retaliation: No director, officer or employee who in good faith reports an ethics violation
shall suffer harassment, retaliation or adverse employment consequence. An employee who
retaliates against someone who has reported a violation in good faith is subject to discipline up to
and including termination of employment. This Whistleblower Policy is intended to encourage
and enable employees and others to raise serious concerns with the Beartooth RC&D prior to
seeking resolution outside the Beartooth RC&D.
Reporting Violations: Beartooth RC&D has an open door policy and suggests that employees
share their questions, concerns, suggestions or complaints with someone who can address them
properly. In most cases, an employee’s supervisor is in the best position to address an area of
concern. However, if you are not comfortable speaking with your supervisor or you are not
satisfied with your supervisor’s response, you are encouraged to speak with the Beartooth RC&D
Board Chairman or a member of the Executive Committee whom you are comfortable in
approaching. Supervisors and managers are required to report suspected ethics violations to the
Beartooth RC&D’s Board Chairman, who has specific and exclusive responsibility to investigate
all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with
following the Beartooth RC&D’s open door policy, individuals should contact the Beartooth
RC&D’s Board Chairman directly.
Compliance Officer: The Beartooth RC&D’s Compliance Officer is the Board Chairman and is
responsible for investigating and resolving all reported complaints and allegations concerning
violations and, at his/her discretion, shall advise the Executive Committee. The Board Chairman
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Page 19 Revised November 2023
has direct access to the Executive Committee of the Board of Directors and is required to report
to the Executive Committee at least annually on compliance activity. The Beartooth RC&D’s
Board Chairman is the chair of the Executive Committee.
Accounting and Auditing Matters: The Executive Committee of the Board of Directors shall
address all reported concerns or complaints regarding corporate accounting practices, internal
controls or auditing. The Beartooth RC&D Board Chairman shall immediately notify the
Executive Committee of any such complaint and work with the committee until the matter is
resolved.
Acting in Good Faith: Anyone filing a complaint concerning a violation or suspected violation
must be acting in good faith and have reasonable grounds for believing the information disclosed
indicates a violation. Any allegations that prove not to be substantiated and which prove to have
been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Confidentiality: Violations or suspected violations may be submitted on a confidential basis by
the complainant or may be submitted anonymously. Reports of violations or suspected violations
will be kept confidential to the extent possible, consistent with the need to conduct an adequate
investigation.
Handling of Reported Violations: The Beartooth RC&D Board Chairman will notify the
sender and acknowledge receipt of the reported violation or suspected violations within five
business days. All reports will be promptly investigated and appropriate corrective action will be
taken if warranted by the investigation.
31
Beartooth RC&D Area, Inc.
Board of Directors Meeting Agenda
Meeting 1 P.M. Thursday, March 20, 2025
Big Horn County Courthouse Conference Room
121 West 3rd Street- first floor, Hardin, MT
1:00 pm
2:30 PM
Meeting Called to Order
Pledge of Allegiance, Introduction of Members and Guests
Review Board Minutes
Congressional Updates
Tory Kolkhorst (Sen. Daines)
Zoey Stroop (Congressman Downing)
Wesley DeGiulio (Sen. Sheehy)
Treasurer/Financial Reports
1. Treasurer Update
2. RC&D Financials
3. RLF Financials
Personnel Handbook Review
Staff Reports – Program/Project updates
1. Food/Ag Program – Joel Bertolino
2. Revolving Loan Fund – Nan Knight
3. Economic Development/ CRDC – Gaurav Thakur
4. Operations Support- Myrna Lastusky
Regional Roundup – News and updates from regional
members on projects and activities in key CEDS categories….
(see topics on next page)
Next Beartooth RC&D Area, Inc. Board of Directors Meeting
May 15, 2025- Sweet Grass County Big Timber, MT
Adjourn
Chair, All
Chair, All
Hauge/Knight
Bertolino
Bertolino
Knight
Thakur
Lastusky
Roe
et al
Information
Action
Information
Action
Information
Information
Information
Information
Information
Information
Information
32
Page 2
Regional Roundup
CEDS SWOT
Our goals for the Roundup are to find out what’s happening in the area, keep the conversations
focused, inform the others attending the meeting, and to tie it all back to and reinforce the importance of
the CEDS. Please help us identify the projects in their area that fit into our CEDS categories:
Be thinking about strengths and weaknesses of your community or our region . Thank you!
Infrastructure
Housing
Transportation
Broadband
Economy
Upturns or downturns in industry sectors
New business openings (or closures)
Communication
Marketing and outreach
Services
Health care
Natural Resources
Agriculture
Energy
Human Capital
Workforce
Education
NOTES:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________________________________________________________
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Page 3
1:00 pm
2:30 PM
Meeting Called to Order
Pledge of Allegiance, Introduction of Members and Guests
Review Board Minutes
Congressional Updates
Tory Kolkhorst (Sen. Daines)
Zoey Stroop (Congressman Downing)
Wesley DeGiulio (Sen. Sheehy
Treasurer/Financial Reports
4. Treasurer Update
5. RC&D Financials
6. RLF Financials
Constitution Bylaws
Nominations for Exec Committee
Staff Reports – Program/Project updates
5. Food/Ag Program – Joel Bertolino
6. Revolving Loan Fund – Nan Knight
7. Economic Development/ CRDC – Gaurav Thakur
8. Operations Support- Myrna Lastusky
Regional Roundup – News and updates from regional
members on projects and activities in key CEDS categories….
(see topics on next page)
Next Beartooth RC&D Area, Inc. Board of Directors Meeting
March 20, 2025- Big Horn County Building Hardin, MT
Adjourn
Chair, All
Chair, All
Hauge/Knight
Bertolino
Chair
Bertolino
Knight
Thakur
Lastusky
Roe
et al
Information
Action
Information
Action
Action
Action
Information
Information
Information
Information
Information
Information
34
Page 4
Beartooth RC&D
Board Meeting Minutes
January 16, 2025
Members Present:
Joel Bertolino, BRCD
Gaurav Thakur, BRCD
Nan Knight, BRCD
Myrna Lastusky, BRCD
Tina Toyne, City of Hardin Economic Development Director
Wes DeGuilio, Constituent Liaison & Veterans’ Representative, Sen. Sheehy’s Office
Jeremy Dewell, Military Liaison, Senator Daines’ Office
Will Boone, District Director for Congressman Troy Downing
Tory Kolkhorst, Senator Daines’ Office
Zoey Stroop, Congressman Troy Downing’s Office
Commissioner John Ostlund, Yellowstone County
Commissioner Mike Waters, Yellowstone County
Kevin Mitchem, Sibanye-Stillwater Mine
Lorene Hintz, SBDC
Kayla Vokral, SBDC
J.B. Farley, AgriOrganics
Jeremy Dewell, Military Liaison, Senator Daines’ Office (in for Tory Kolkhorst)
Danny Choriki, Ubet Post
Bob VanOosten, Stillwater Conservation District
Commissioner Steve Riveland, Stillwater County
Commissioner Scott Miller, Carbon County
Dan Lowe, Big Horn County Conservation District
Members on Zoom/Phone:
Ryan VanBallegooyen
Holly Higgins, First Interstate Bank of Hardin
Kurt Markegard, City of Laurel
Meeting Called to Order: Ryan Van Ballegooyen called the meeting to order.
Pledge of Allegiance, Introduction of Members and Guests
Review November Board Minutes (Action): Danny motioned to approve. Kayla seconded. Motion carried.
Congressional Updates:
Tory Kolkhorst, Sen. Daines’ Office:
119th Congress under way
Sen. Serving on Senate Committees for Foreign Relations, Finance, Indian Affairs, and Energy &
Natural Resources
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Page 5
Zoey Stroop, Congressman Downing’s Office:
Serving on Small Business and Financial Services committees
Yesterday he was appointed to Digital Assets, Financial Technology, and AI subcommittee, US
Capital Markets, and Housing and Insurance Subcommittees
Co-sponsored several bills already
Wes DeGiulio, Sen. Sheehy’s Office:
Very optimistic for the future, potential to get a lot done
Sen. Sheehy is working on a lot of wildland fire legislation. He has a lot of experience in this area, of
course.
Treasurer/Financial reports: Nan Knight
P. 12 shows where the books are sitting.
We currently have 20 loans of $1.7 million. Sweet Grass had one paid off in November and
consolidated 2 loans into one in Stillwater.
Page 13 has comparison of 2022-2025 budgets and explained a few of the columns.
In October Beartooth received $500K from State in grant money to loan out, and then we matched it
in an application for $750K IRP loan funds. We have $1.25 million available for lending.
Oldest loan in Carbon County just paid off; been with us since 2005.
Tina motioned to approve; Lorene seconded. Motion carried.
Constitutional By-laws (Joel)
Joel passed around some copies; no changes since November meeting when they were presented. No
one contacted him with suggestions. Only real change is to eliminate the term limits.
Kayla motioned to accept the Constitutional By-laws as presented; Danny seconded. Motion
carried.
Nominations for Executive Committee:
No nominations were submitted or received prior to the meeting. All Executive Committee members
are willing to stay for another year.
John Ostlund moved to keep the Executive Committee as is; Tina seconded. Motion carried.
Staff Reports – Program/Project Updates
Joel – Food and Ag
5 GTA are working on second-round applications
o Derek Eaton – CutCraft – uses AI technology to arrange for animals to go to a processing
plant, cut, wrapped to each customer’s specifications
o Samurai Sue’s – Red Lodge. Uses local flour, grains, etc. for her business and is hoping to
expand her processing capabilities.
o Greycliff Mill – want to develop small smoking and meat processing system; applying for
equipment needed. We wrote a Business Enterprise Grant that gives them funding to work
with MSU Food Lab on recipes for snack sticks, jerky, etc.
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o Farm Box – Joliet; Justin Dye is a one-man farmers market; he markets local producers’ food
around the region and also on Facebook. Looking to increase his ability to do this.
o Marble Table – assisting SBDC on that one
Rodi Farm – Laurel; might be assisting on reapplying for a VAPG app
Montana Outlaw BBQ (Ty Hamilton) – took a tour of his business and hoping to do a GTA app with
him next year as well as a possible loan through Beartooth. Lots of great seasonings and sauces.
o He’s also offering cooking classes and sells locally raised meats like Blue Creek Marbled
Meat.
Nan – Brownfields Program
Completed a Phase II on the old Red Lodge Memorial Hospital
Jan. 23rd will be a housing community outreach meeting and will also update what is happening with
Brownfields.
Completed Phase I on Roberts site for affordable housing
Will be doing a Phase II with ABCA for Pryor High School
Hope to do a tank pull in Garryowen at old gas station
If there are other potential contaminated properties, let us know. Cannot help in City of Billings since
BSED has their own Brownfields Program. But we can conduct assessments outside of the city limits.
Awaiting word on the Brownfields RLF application we submitted in November.
Gaurav – Economic Development
Big Horn County – Housing Needs Assessment Study (support of Tina/County)
o New EDD at BHC has helped to boost the numbers of surveys up to 400
o Gaurav and Tina attended Christmas Bazaar at Crow Agency for outreach. They were able to
speak with many tribal members to better understand their housing needs.
City of Hardin – Economic Development Strategy
o Partnered with Tina Toyne & Ayres on in-depth interview with downtown businesses and
stakeholders.
City of Big Timber – MAP EJ Grant application
o Submitted MAP EJ application on behalf of the City of Big Timber
o Grant would be for construction of an ADA-compliant bathroom and commercial kitchen for
their existing civic center/emergency shelter
City of Laurel
o Invited by Laurel Small Business Alliance to present to the Small Business Community about
Beartooth RC&D’s service offerings.
o We would be happy to present to other groups in communities around our region.
o Gaurav will represent Beartooth & actively participate in the LURA (Laurel Urban Renewal
Agency) monthly meetings.
RBDG grant application to create a regional online business directory and resource library
o Gaurav is applying to USDA’s RBDG program due Feb. 28th in hopes of increasing business
visibility, continuous engagement and communication and resource accessibility.
o Want to restructure our website too and create a two-way communication engagement with
our small businesses.
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Myrna – Project Manager/Operations Support
Rural Community Development Initiative (RCDI) with City of Hardin: We have loved working with
Tina, & she is doing so much great work in Hardin. Gaurav has been a big help in assisting on a
couple of her projects over there.
RCDI with Red Lodge Area Community Foundation (RLACF/Angela Getchell, Workforce Housing
Manager) – so many great things happening in Carbon County with housing.
o We presented at a Roberts School Board meeting last night (and have been in talks with
Bridger and Red Lodge Schools, also) regarding a model for teacher housing where the school
pays a small monthly amount to maintain “first right of refusal” on one or more units. Units
will remain affordable through partnership with Trust Montana & rents will fall under HUD
guidelines.
RCAC (Rural Community Assistance Corporation) Grant in Columbus
o December: Small group (Value Chain) meetings to discuss plans for each group
(Infrastructure, Housing, Youth, Downtown Beautification, and Tourism & Recreation).
o 4th ROCE (Recharge Our Community’s Economy) Workshop was on Mon, Jan. 13th.
o Monthly small group meetings will continue as we work to make goals a reality for 2+ years.
Commissioner Miller asked about the Teacher Housing model and who will own it because the
County doesn’t want the government to own houses; they want commerce/the country to work it out.
o Trust Montana will own and control the property – they are responsible for the rentals, repairs,
etc.
Danny Choriki asked if the school is basically in the middle between Trust Montana and the local real
estate market?
o Not exactly. For example, HUD sets the income limits and eligibility, which most teachers in
Carbon County meet. So if the rent is set at $1293/month, the school would pay $300/month
for that first right of refusal. That brings the cost for a teacher who lives there to $993/month.
The school continues to pay the $300 to maintain control. If there isn’t a teacher who wants to
live in it, it would be more of an open market rental with a 6-month contract, so the school can
get back in down the road.
o Brad Caton, RLACF Program Director, came up with this unique model out of the Bridger
Housing Study. Bridger residents were clear that they don’t want high-density housing, but
they needed housing for teachers and workforce in their town, and they want control over who
lives in these homes. Brad took their feedback and developed this model. We’ll see how it all
turns out.
Regional Roundup
Commissioner Scott Miller, Carbon County
Housing – working with RLACF to support the whole county with housing, and they are
Cedarwood Villa will be torn down in phases for a new County government offices – sheriff’s dept,
possibly a small detention center, offices for treasurer, clerk and recorder, commissioners.
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Commissioner Steve Riveland, Stillwater County
Law and Justice Center is on hold
Just completed $4.2 million elevator in courthouse to be ADA-compliant
Kayla Vokral, SBDC
A LOT of new businesses getting started and very busy lately. Lots of cool new ventures will
hopefully be coming to Yellowstone County.
Partnering with Joel on several projects and Nan on some funding projects.
2025 Training Calendar is up on the website. QuickBooks trainings will be presented in multiple
counties.
Profit Mastery, Marketing workshops will also be offered around the region.
Working on quarterly meetings with different industries to connect different businesses to have
conversations with each other.
Kayla passed around copies of the Economic Pulse publication.
Lorene celebrated 20 years with SBDC and spent 2 different days celebrating her accomplishments.
o She has helped businesses receive over $71 million in funding!
o 10,000 clients served!!
o Her job creation was also outstanding.
Steve Arveschoug is retiring in April and are in middle of Executive Director search. Hope to bring
2-3 candidates into the Billings area the first week of February.
Lorene Hintz, SBDC
Kayla is in the Yellowstone Valley Woman Magazine January edition for her work on The Vault
podcast! The podcast is marketing the entire community, not just BSED.
Equitable Lending Leaders cohort – people doing a study to see how to make funding better for the
Native community.
Had some workshops in Columbus and Laurel that were very well attended. Many of their workshop
attendees have been affected by mine layoffs.
Space2Place grant is open here in Yellowstone County.
Dan Lowe, Big Horn County Conservation District
Dan told one of his great stories with a lesson to it.
Hardin airport had a couple of hangars they didn’t know what to do with, and the Big Horn
Conservation District said they would be able to use them.
On Conservation District board, weed district board, city planning board, Beartooth board . . . very
important to help get our message out through communication from our board members and the
community.
Contracts for 2 check stations – did 90,000 boat checks last year between them.
Thank you for letting me part of this board!
Tina Toyne, City of Hardin Economic Development Director
County Housing Needs Assessment will wrap up in early March
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Put out RFP for Infill and Redevelopment last fall and didn’t get any proposals, but we have a few
coming in by the end of this month.
Mary Slattery of Becker Hotel agreed to do a PAR of her hotel, so working on that RFQ process and
will be selecting a firm shortly.
Completed Pilot Tourism Grant application again on Dec. 31st. Should hear back in early March. No
matter what, we will work on growing our Tourism sector.
Danny Choriki, Ubet Post
Tip Your Hat Tuesdays – friendlier community
Jan. 30th is standard day for all municipalities to count the number of homeless
2nd time in the last 3 years the City asked a professional police and fire department management
consultant company to come in. This is a follow-up to a report done a couple years ago.
o Crime is coming down a bit, but still above national and state average.
o One of biggest wins is Community Service Officer – someone who does lower level tasks that
doesn’t require a sworn officer to do. This has helped greatly to take load off officers.
o Budget process – right now it goes through 4 levels of approval. So they moved budget
authority down to save some paperwork and time.
o Huge need for better data systems – will likely be a serious Council discussion on this soon.
Bob Van Oosten, Stillwater Conservation District
Received money from federal government at NRCS (EWP – Emergency Watershed Protection) to
help Stillwater and Carbon Counties with effects of 2022 Flood.
o Stillwater is done and signed off on.
o Carbon is done, but Fromberg’s paperwork is not completed (waiting on info from engineers).
Scott Miller said the Fromberg Mayor just resigned. Terry Feller is the new mayor –
good guy who has lived there a long time. New clerk, also.
o There is money available for people in Ag for irrigation headgates, etc.
Sponsoring a Forest Service grant for East Rosebud area that was flooded so badly. In final stages of
releasing the proposals to the public for bids. $5 million grant.
Danny asked about a Watershed Organization – Bob said it is helpful in obtaining grants. Stillwater
has a Watershed organization. Mike Penfold is looking into it in Yellowstone.
Commissioner John Ostlund, Yellowstone County
Jail addition started as $6 million project and will end up at $8 million or more. But it is going well.
Moving out of Stillwater Building into Miller Building that will be the new County Administration
building.
Building an outdoor arena at the Metra.
Finishing up Jail Study in the next month.
Kevin Mitchem, Sibanye-Stillwater Mine
Last few months have been very challenging.
Metal prices have stabilized but are still low.
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Mining is a family business, and the people we work with are our family. Tough to watch 650 family
members be let go. Has an impact on the entire team.
o West side of Stillwater Mine has been put on care and maintenance; mining the east side.
o East Boulder was hit but not as much
Reset of the operation – need to get facilities profitable again. Meeting with employees and telling
them the direction we are going with the hope of getting back to full operation as soon as possible.
Many people are doing different duties, but thankful to have a job.
Tory asked about laid off employees getting jobs back at some point.
o Have an hourly side (union) and salary side (non-union). If jobs come back, those will go to
individuals within the union. Not much hiring is happening right now. Just working to
stabilize the company.
o Focused on our own employees vs. contracted employees.
o People are retaining vehicles longer than they used to (most palladium is used in catalytic
converters). COVID had an impact. Russia providing a lot of the supply right now.
Kurt Markegard, City of Laurel
Planning for Love’s Truck Stop west of Laurel – will be hiring 50-60 employees for that (24-7 hours,
365 days).
Fiberglass Structures is closing up shop (under different name now) and moving back to Texas. Big
loss for the community. Just in solid waste fees will lose $10-15,000 per year. 20-40 employees.
o Ryan V. will be in touch to talk with Kurt about assisting.
Holly Higgins, First Interstate Bank
Not much new has happened – Dollar General just opened
Hardin Primary Schools – getting books out to K-3 students
Next meeting is in Hardin on March 20, 2025 in the Big Horn County building.
Meeting adjourned at 2:28 pm.
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Revolving Loan Fund Books- December 2024
Loan Client Review
County # of loans $ Loan Balances
Big Horn 2 $ 190,596.65
Stillwater 1 $ 287,000.00
Yellowstone 13 $ 916,597.67
Carbon 3 $ 333,986.17
Sweet Grass 1 $ 60,785.70
Total: 20 $ 1,788,966.19
One loan paid off in Sweetgrass.
One consolidation loan in Stillwater.
Bank Balances as of December 31, 2024 Total available for lending
Bank of Joliet- RMAP $ 155,171.60 $ 155,171.60
$250,000 (still waiting to be drawn down)
Bank of Joliet – RMAP LOAN LOSS $ 8,015.08 $ 0.00
Bank of Joliet EDA $ 20,861.78 $ 20,861.78
Bank of Joliet-CDBG $ 169,959.64 $ 169,959.64
Bank of Joliet- IRP $ 724,943.52 $ 724,943.52
Bank of Joliet-Fromberg $ 31,619.76 $ 31,619.76
Available:
$ 1,102,556.33
(RMAP waiting to be drawn down) $ 250,000.00
(IRP and BSED waiting to be drawn down) $ 1,035,000.00
$ 2,387,556.33
Restricted Accounts Principal amounts paid back
FIB – SSBCI 2.0 $ 148,621.00 $ 6,416.44
BOJ- SSBCI 2.0 $ 79,651.50 $ 10,579.89
New funded = $1.25 million ($750K New IRP + $500K BSED Grant)
Loan amount:
$750,000 New IRP
$215,000 Drawn down
Grant amount:
$500,000 BSED
$ 71,500.00 Drawn down
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INCOME
2022
Budget Actual
2023 Income 2023
Budget Actual
2024 Income 2024
Budget Actual
2025 Income 2025
Budget Actual
AG-FOOD AND AG CENTER 45,000 70,057 AG-FOOD AND AG CE 45,000 48,706 AG-FOOD AND AG CENTER 60,000 61,636 AG-FOOD AND AG CENTER 60,000
AG-MCDC 500 0 Specialty Crop Block 35,000 31,286 Specialty Crop Block 58,166 56,006 Specialty Crop Block 58,166
BOARD - EDA SPONSOR DUES 56,979 56,844 BOARD - EDA SPONSO 56,979 55,711 FARM TO SCHOOL 1,200 3,750 FARM TO SCHOOL 1,200
BOARD-INTEREST INCOME 400 845 BOARD-INTEREST INC 400 736 REAP 5,000 25,180 REAP 5,000
BOARD-FOUNDATION MONEY 3,300 3,830 BOARD-FOUNDATION 3,300 3,641 BOARD - EDA SPONSOR DUE 56,979 56,023 BOARD - EDA SPONSOR DUES 56,979
RLF-STAFF REIMBURSE 18,000 0 RLF-STAFF REIMBURS 15,000 5,066 BOARD-INTEREST INCOME 750 450 BOARD-INTEREST INCOME 450
RLF-ORIG FEES 7,500 6,152 RLF-ORIG FEES 5,000 2,764 BOARD-FOUNDATION MONEY 3,300 3,676 BOARD-FOUNDATION MONEY 3,300
CRDC 71,000 71,844 CRDC 71,000 71,844 RLF-STAFF REIMBURSE 15,000 DEQ-EJ 36,500
CGWG/ fuels EDA - GRANT 70,000 70,000 RLF-ORIG FEES 5,000 5,787 RLF-ORIG FEES 5,000
MISC GRANT ADMIN $ 12,750 BSTF ADMIN $ 4,000 RLF- RMAP 12,500 15,572 RLF- RMAP 12,500
EDA - GRANT 70,000 70,000 RCDI ( Big Horn) 2,500 2,444 BROWNFIELD 19,250 11,932 BROWNFIELD 19,250
SW-GRANT RCDI (Red Lodge) 4,000 1,592 CRDC 50,000 79,663 CRDC 82,269
BSTF Pass- Through 115,634 EDA - GRANT 70,000 70,000 EDA - GRANT 70,000
EDA-CARES ACT 100,000 other Admin 2,500 BSTF ADMIN $ 1,950 1,950 RCAC 25,000
Pass- Through 73,102 RCAC 25,000 7,465 RCDI( Big Horn) 2,800
Total Income 285,429 452,674 312,179 411,921 RCDI ( Big Horn) 2,800 2,483 RCDI ( Red Lodge) 2,800
RCDI (Red Lodge) 2,800 1,749
Pass- Through 86,881 Pass- Through
Restricted SSBCI & Loan
Interest 60,420
Restricted SSBCI & Loan Interest
389,695 550,623 441,214 0
EXPENSES Expenses for 2023 Expenses for 2024 Expenses for 2025
TOTAL STAFF EXPENSE 231,429 233,496 TOTAL STAFF EXPEN 244,441 241,301 TOTAL STAFF EXPENSE 245,441 263,548 TOTAL STAFF EXPENSE 275,000
COMMUNICATIONS 4,500 7,167 COMMUNICATIONS 7,000 7,300 COMMUNICATIONS 9,000 12,228 COMMUNICATIONS 12,000
EQUIPMENT & VEHICLE 4,500 9,581 EQUIPMENT & VEHICL 6,000 5,370 EQUIPMENT & VEHICLE 7,000 7,403 EQUIPMENT & VEHICLE 9,000
CONTRACTUAL 21,100 195,509 CONTRACTUAL 25,000 126,784 CONTRACTUAL 30,000 118,057 CONTRACTUAL 15,000
SUPPLIES 5,000 10,559 SUPPLIES 7,000 14,853 SUPPLIES 8,000 19,484 SUPPLIES 10,000
TRAVEL 7,800 3,756 TRAVEL 5,500 9,838 TRAVEL 15,500 7,512 TRAVEL 20,000
OTHER 10,000 12,515 OTHER 11,500 9,265 OTHER 13,500 12,207 INSURANCES 8,000
RENT/UTILITIES 12,500
Restricted SSBCI & Loan
Interest 60,420
FY 24 Audit 28,000
Total Expense for the year Restricted SSBCI & Loan Interest
284,329 472,583 EXPENSE TOTAL 306,441 414,711 EXPENSE TOTAL 328,441 500,859 EXPENSE TOTAL 389,500 0
Net Income
1,100 -19,910 5,738 -2,789 61,254 49,764 51,714 0
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Revolving Loan Fund Books ending - February 28, 2025
Loan Client Review
County # of loans $ Loan Balances
Big Horn 2 $ 189,199.70
Stillwater 1 $ 287,000.00
Yellowstone 13 $ 905,503.13
Carbon 3 $ 332,090.10
Sweet Grass 1 $ 60,046.19 Total:
20 $ 1,773,839.12
Closed one new loan in March.
Interest in RLF has been strong, with noticeable activity among Small Business and startups.
Bank Balances as of February 28,2025 Total available for lending
Bank of Joliet- RMAP $ 158,598.87 $ 158,598.87 $250,000 (still
waiting to be drawn down)
Bank of Joliet – RMAP LOAN LOSS $ 8,015.08 $ 0.00
Bank of Joliet EDA $ 21,343.64 $ 21,343.64
Bank of Joliet-CDBG $ 186,924.59 $ 186,924.59
Bank of Joliet- IRP $ 730,976.78 $ 324,976.78
Bank of Joliet-Fromberg $ 52,639.45 $ 52,639.45
Available: $ 744,483.33
(RMAP waiting to be drawn down) $ 250,000.00
(IRP and BSED waiting to be drawn down) $ 873,500.00
$ 1,867,983.33
Restricted Accounts Principal amounts paid back
FIB – SSBCI 2.0 $ 148,621.00 $ 13,686.97 BOJ- SSBCI 2.0
$ 79,651.50 $ 11,981.21
Drawn drown New funded:
Loans amount: $750,000 Grant amount: $500,000
New IRP- $215,000.00 BSED- $ 71,500.00
New IRP- $ 67,500.00 BSED- $ 22,500.00
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March 2025 Beartooth Books
2025 Income
Budget Actual
AG-FOOD AND AG CENTER 60,000
Specialty Crop Block 58,166
FARM TO SCHOOL 1,200
REAP 5,000
BOARD - EDA SPONSOR DUES 56,979 43,136
BOARD-INTEREST INCOME 450
BOARD-FOUNDATION MONEY 3,300
DEQ-EJ 36,500
RLF-ORIG FEES 5,000
RLF- RMAP 12,500
BROWNFIELD 19,250 5,258
CRDC 82,269 20,567
EDA - GRANT 70,000 17,500
RCAC 25,000 5,115
RCDI( Big Horn)2,800 3,002
RCDI ( Red Lodge) 2,800 1,475
Pass- Through 41,577
Restricted SSBCI & Loan
Interest 22,443
441,214 160,073
Expenses for 2025
TOTAL STAFF EXPENSE 275,000 48,243
COMMUNICATIONS 12,000 849
EQUIPMENT & VEHICLE 9,000 1,540
CONTRACTUAL 15,000 15,061
SUPPLIES 10,000 3,058
TRAVEL 20,000 862
INSURANCES 8,000 649
RENT/UTILITIES 12,500 500
FY 24 Audit 28,000
Restricted SSBCI & Loan
Interest
EXPENSE TOTAL 389,500 70,761
51,714 89,312
Statement Ending: 02/28/2025
Checking Account:$164,176.89 unrestricted cash
Restricted cash in
checking for CGWG & JOJ $12,065.65 $152,111.24
Savings Account:$65,812.19
Building Account:$4,488.53
2025
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Beartooth RC&D Staff Project Update
March 2025
FOOD AND AG DEVELOPMENT CENTER PROJECTS
Beartooth FADC
Beartooth FADC assisted some new clients and attended legislative updates and the GTA grant reviews.
Beartooth FADC has continued to work with partners to do outreach to businesses in our region. Beartooth
FADC has assisted 5 applicants with Growth Through Ag Grants and one VAPG grant.
Growth Through Ag Projects and USDA Projects
Derek Eaton
Location- Billings, MT
Contact- Derek Eaton
Derek was raised on a family cattle ranch and has been working on utilizing AI technology to allow those
interested in purchasing livestock from producers to be processed an app for smart phones that would
allow producers to list livestock for sale live and allow the customer to choose a transportation option to a
local processor and have the finished product shipped to them. Beartooth FADC assisted Derek in
developing a GTA application for the development of this opportunity. Beartooth FADC also assisted Cut
Craft with developing a Biz Builder application for training and funds through a new grant opportunity from
the Department of Ag unfortunately their application was not chosen.
Rodi Farms
Location- Laurel, MT
Contact-Carah Ronan
Beartooth has also assisted the business with a GTA application for a delivery vehicle and cooler for their
new processing and aggregation location and assisted in re applying for the USDA Value Added Producer
Grant.
Smurai Sue’s
Location- Red Lodge, MT
Contact-Asano Otsu
Asano started her small bakery and ready-to-eat meals in 2018 initially selling them in the Moon Lake
Market attached to her processing location. The business now markets her bread and pizza crusts as well
as ready to eat pizzas at the local grocery store and online orders. She and her husband are now building a
larger new location to expand her business and Beartooth FADC has worked with her to develop a GTA
Business and Marketing Grant and an RFSI grant for expanding her online presence and sales and
purchasing equipment. She received $8,000 in Business and Marketing Grant funds from the Department
of Agriculture; she is now has received the full GTA grant request for equipment to finish her new
processing location.
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Greycliff Mill
Location- Big Timber, MT
Contact- Micah Bowden
The Greycliff Mill near Greycliff, MT is developing their own meat processing location for their Cattle and
Buffalo on their small ag operation. Beartooth FADC assisted Micah Bowden in developing a GTA
application for a smoker to be used in their small processing operation, Beartooth is now assisting them
with a full GTA application.
Farm Box
Location- Joliet, MT
Contact- Justin Dye
Farm Box markets local foods with a list of locations they set up and sell directly to consumers an d they
market local foods through their active Facebook Page. Beartooth FADC has assisted them in developing a
GTA application for funding to expand their business promoting local foods, they are now completing the
full GTA application.
Yellowstone Valley Farm
Contact-Reuben Stahl
Location-Laurel
Reuben Stahl has a family greenhouse business growing basil and selling to FSA and Sysco, he would like to
add another greenhouse to keep up with increased demand this last year. Beartooth RC&D assisted
Reuben with developing a video of his business for marketing and researching potential funding
opportunities for his greenhouse expansion, the department of Agriculture will be releasing his video on
their Facebook page in April.
Becky’s Berries
Location- Absarokee, MT
Contact- Becky Stahl
Beartooth FADC has been assisting Becky Stahl with her new line of mustards, she has developed a new
label and is now marketing them. Working with MMEC we have helped Becky take a tour of Kings
Cupboard in Red Lodge to see his equipment, some of which she may be investing in at some point in the
future. She and her son-in-law Shane worked with Beartooth FADC on developing a GTA grant. They are
still deciding on whether they will be looking at building a new location.
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S Ranch Meats
Location- Custer, MT
Contact- Hannah Knutson
S ranch meats is a family owned and operated beef business. The ranch operates a 6000 head ranch and
developed a USDA meat processing plant in Hardin, MT. They have developed their own line of packaged
meats sold at local restaurants and through Facebook and word of mouth marketing. Beartooth FADC has
been working with USDA VAPG specialists to assist the business in applying for $250,000.00 in operating
funds to expand their direct-to-consumer branded beef business. They have received the VAPG funding for
the 2024 year. Beartooth FADC staff with MMEC representatives visited their facility in September and
discussed other potential funding opportunities.
Rebel Head Kombucha
Location-Billings, MT
Contact- Cassandra Harr
Cassandra has been making small batches of Kombucha in her location in Billings, MT but has needed
certified alcohol testing from a qualified lab, she now has that to complete the necessary state licensing
then she will begin growing her business, Beartooth FADC has discussed funding opportunities for her
business including GTA that she may take advantage of in the future, MMEC toured the facility and
Beartooth FADC will continue to work with the business.
On Going Projects
Mountain View Hutterite Colony
Location- Acton, MT
Contact- Ike Kleinsasser
The mountain view colony has one of the largest egg production operations in the state they supply eggs to
the Billings area Walmart’s, Albertsons and other retail stores. Beartooth FADC assisted them ten years ago
with a Growth Through Ag Grant for a delivery truck and now they are needing a new egg processing and
packaging equipment that would allow them to expand their output by more than double. They were
looking at a GTA and are working with MMEC on a low interest automation loan but are now looking for
lower cost improvements we will continue to visit to see if they will be purchasing an egg processing syste m
Stovall Ranch and Yellowstone Feeders
Location- Yellowstone County
Contact- Turk Stovall
The Stovall family are generational beef producers in Yellowstone County they have grown their operation
to include two sizeable Feedlots and sell Certified Angus Beef as well as having their own branded beef
products sold direct to consumer. Beartooth FADC talked with the business about the potential use of the
REAP program for their expansion plans as well as USDA VAPG for their direct beef sales business. They are
also looking at the USDA Supply Chain Guaranteed Loans. Beartooth assisted this business with an ARPA Ag
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Infrastructure grant and are now working with them on a REAP application for solar panels and an
anaerobic digester on a new feedlot expansion.
Speedy and Flo’s Sweet Corn
Location- Hardin, MT
Contact-Flo Ramirez
Beartooth FADC worked with Flo Ramirez and his wife; they started growing fresh produce and sweet corn
for local sales over ten years ago on a one-and-a-half-acre garden plot. Their business has grown, and they
now raise 25 acres of sweet corn and have a 4-acre garden, they sell all their fresh produce at locations in
Hardin, several in Billings, Joliet, Miles City and Absarokee, Miles City as well as in northern Wyoming.
Beartooth FADC assisted Flo in developing his application for the Business and Marketing Grant for new
bags for the corn that have their logo and Facebook i nformation on them. After purchasing the new bags
Beartooth FADC assisted Flo in applying for a GTA program for the development of their greenhouse and
retail location, they were successful and will receive $50,000.00 for this project. The new greenhouse is
completed and will be utilized next year to grow more produce and increase the profitability of their family
business, building a great business in Hardin, MT. Beartooth FADC continues to stay in contact with Flo to
discuss new potential opportunities for the business and assists them with their reporting.
MT Outlaw Bar B Que
Location- Billings, MT
Contact- Ty Hamilton
Ty Hamilton and his dad have started a Bar B Que catering and retail business that sells everything bar b
que in Billings and needed funding to complete their kitched allowing them to sell more take out bar b que
at the location as well as another commercial smoker. Beartooth staff worked with them on an RLF loan
and will work with them on a potential Growth Through AG grant as they use local Beef for their catering
and take out.
Metrapark
Location- Billings, MT
Contact- Tim Goodrich
Beartooth FADC are working with Tim Goodrich of Metrapark in Billings on developing an area that will
feature Montana crops for education and visitors to learn more about montana commodities. Beartooth
also is assisting Tim in developing a relationship with Montana Department of Ag Staff that is coordinating
the food and ag show hoping to have it scheduled at the Metra in the future.
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Page 19
Top Notch Meats
Location- Billings, MT
Contact Kyler Thompson
Kyler Thompson purchased what used to be Schaeffer meats in Billings two years ago and has refurbished
some parts of the business and developed a strong customer base. They are now looking for a new location
and may be interested in grants and loans for equipment.
Yellowstone Food Hub
Location- Billings, MT
Contact- Carrie Stokes Holst
Yellowstone Valley Food Hub Received funding from the Rural Food Systems Grant through the Montana
Department of Agriculture, and Beartooth FADC has been working with MMEC to assist them with
transforming their space into and area that can accommodate the new coolers freezers and food processing
equipment. Beartooth FADC has written a Business Enhancement Grant to pay for more MMEC time to
design an efficient layout for the food processing part of their location.
Carmel Cookie Waffle
Location- Billings, MT
Contact-Katie Edwards
Carmel Cookie Waffle is a small business in Billings that utilizes some local ingredients and is in need of
assistance with food safety training which we were able to utilize the BEP grant to pay MMEC staff Claude
smith to do a two day HAACP training for the owners and the staff in Februrary.
Grindy’s Cheese Balls
Location- Billings, MT
Contact- Cindy Jacobs
Beartooth has assisted Greg and Cindy for a couple of years now first with financing through our RLF and
recently MMEC wanted some funding to assist them in analyzing their process to determine areas that
could be automated, allowing the business to continue to grow their processing and sales. Beartooth FADC
developed a BEP application that was approved, and the funding will be used to pay MMEC to work with
Grindy’s to determine what pieces of equipment could be utilized to increase their productivity.
Beartooth Initial Contact/ Outreach
Top Notch Meats- Billings
Carmel Cookie Waffle- Billings
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Page 20
Beartooth Economic Development Director Report
Big Horn County – Housing Needs Assessment Study
Final Report presented to the County Commissioners on March 6th
City of Hardin – Economic Development Strategy
Partnered with Tina Toyne and Consultant (Ayres Associates) on the In-Depth Interviews with
Community Members and Business owners for stakeholder meeting sessions.
City of Big Timber - MAP EJ Grants
Thriving Communities Grantmaking – Big Timber Civic Centre Upgrades - Declined
City of Laurel
Officially appointed to Laurel Urban Renewal Agency (LURA) Board in Advisory capacity
Reporting (State and Federal)
EDA - Partnership Planning Program FY2025 Funding Application
CRDC - 2025 Annual Work Plan
Coal Board Application
Lodge Grass – Backhoe and Excavator
o Application returned due to missing signature
o Staff Comments - According to State Accounting, funding the City of Hardin to then give
funds to Lodge Grass would be a violation of the no-pay order.
o The application will be presented to the Coal Board for the upcoming draw
Montana – ORE – Opportunities in Rural Economies Loan Program
One Health - New Office Space
Proposal for Creating a Regional Online Business Directory and Resource Library
Application to USDA’s RBDG Program to be submitted in the next draw
Goals: Increase Business Visibility, Continuous Engagement and Communication and Resource
Accessibility
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Project Manager/Executive Assistant Report – March 20, 2025
USDA Rural Community Development Initiative (RCDI) with Red Lodge Area Community Foundation
(RLACF/Angela Getchell, Workforce Housing Manager)
Coordinating a Visioning Activity with the Red Lodge Urban Renewal Agency and Kansas State
University-Technical Assistance Brownfields team.
Beartooth, Angela, & developer Tom Fischer met with community leaders to discuss possibilities for
the old hospital. The visioning activity will also move this forward.
Continue to work with several Carbon schools on a “First Right of Refusal” teacher housing model.
Units will remain affordable through a partnership with Trust Montana.
o Bridger School District is interested in putting a couple homes on a school lot.
o Roberts School Board approved moving forward on a contract; Roberts Community
Foundation has pledged their support to pay the monthly fee.
o Plan to speak with Fromberg next – thanks to Commissioner Miller for his support and
connecting us to Fromberg leadership!
USDA RCDI (Rural Community Development Initiative) with City of Hardin (Tina Toyne, EDD)
Tina has taken advantage of several training opportunities this quarter, including a few courses with
IEDC (International Economic Development Council).
Tina & the City are working on multiple grant projects (housing study, infill & redevelopment, Hotel
Becker, EcDev Strategy, etc). Tina can give you the latest exciting news.
This grant will wrap up on March 31st, but work will continue with the great partnerships we have
formed in Hardin and Big Horn County. This has been a positive 3-year effort for Hardin and Big
Horn County (resulting in not one but TWO excellent EcDev Directors in Tina Toyne and Lawrence
Killsback), but it has also been a blessing for Beartooth in our work in Big Horn. Additionally, all the
other State and Federal agencies are more tuned in to the needs and possibilities throughout the
County.
RCAC (Rural Community Assistance Corporation) Grant in Columbus
Monthly small group meetings will continue as we work to make goals a reality for 2+ years. A few
projects in the early planning stages include a couple of murals, an interactive map for County
tourism, possible rec center, housing efforts, and forming a Downtown Business Association. We are
also providing support and TA to the Stillwater County Chamber as they are navigating recent budget
cuts.
Attending Governor’s Conference on Tourism April 27-29 as part of this grant.
Miscellaneous
Beartooth is also assisting Carbon County & Belfry Senior Center to find/build/renovate/fund a new
Center.
Appreciation to our awesome staff for their extra efforts while I have been in AZ. Returning to the
beautiful Big Sky on April 4th!
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Page 22
Frequently Used Acronyms
BIA – Bureau of Indian Affairs
BLM – Bureau of Land Management
BRCD – Beartooth RC&D
BSEDA – Big Sky Economic Development Association
BSTF – Big Sky Trust Fund
CDBG – Community Development Block Grant
CRDC – Certified Regional Development Corporation
CEDS – Comprehensive Economic Development Strategy
CTEP – Community Transportation Endowment Program
EDA – Economic Development Administration
EDD – Economic Development District
FADC- Food and Ag Development Center
GIS – Geographic Information Systems
GPS – Global Positioning System
GTA- Growth Through Ag Grant and Loan
HOME – Montana Home Investment Partnerships Program
HUD – US Department of Housing and Urban Development
IRP – Intermediary Relending Program
LESA – Land Evaluation Site Assessment
MBOI – Montana Board of Investments
MDOA- Montana Department of Agriculture
MDOC – Montana Department of Commerce
MDOL – Montana Dept. of Labor
MDOT – Montana Dept. of Transportation
MDFWP – Montana Dept. of Fish, Wildlife and Parks
MEDA – Montana Economic Developers Association
MMEC- Montana Manufacturing Extension Center
NADO – National Association of Development Organizations
NHS – Neighborhood Housing Services
NRCS – Natural Resource Conservation Service
RBDG – Rural Business Development Grant
RC&D – Resource Conservation & Development
RCDI – Rural Community Development Initiative
RD – Rural Development (a division of USDA)
RCPP- Regional Conservation Partnership Program
REAP- Rural Energy for America Program
RLF – Revolving Loan Fund
RMAP- Rural Micro entrepreneur Assistance Program
SBA – Small Business Administration
SBDC – Small business Development Center
SSBCI- State Small Business Credit Initiative
TIFD – Tax Increment Finance District
TSEP - Treasure State Endowment Program
USDA – United States Department of Agriculture
USFS – United States Forest Service
LSL- Lead Service Lines
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File Attachments for Item:
3. Fire Department Monthly Report - February 2025.
54
For the Month of:
Number of Calls Number of Hours
5
0
29
0
3
5
25
22
0
89 795
Training 742
1537
Laurel Fire Department
February
Announcements: Increase of calls do to the cold weather and snow.
PD Assist.
Other Activities
Total Hours for the Month
Public Assist
Medical Assist.
Severity Staffing
Total
Wildland Fire
Alarm
Extrication
Other Rescue
Structure Fire/Car Fire
Call Type
DEFINITIONS
Structure Firefighting
A structure fire is a fire involving the structural components of various types of residential, commercial or industrial
buildings. We carry out all levels of Structure Firefighting, including entry and attack, ventilation, salvage, overhaul,
and investigations.
Wildland Firefighting
Wildfire,brush fire, bush fire, desert fire, forest fire, grass fire, hill fire, peat fire, vegetation fire, etc..
Extrications
Rescue victims entrapped in automobiles, machinery, farm equipment, buildings, and trenches, etc..
Other Rescues
Rope Rescue, Water Rescue, Ice Rescue.
Alarms
Respond to any false alarms or malfunctions.
Other Calls
EMS assist, industrial or aircraft firefighting, vehicle fires, hazmat, spills, public safety, investigations, gas leaks,
carbon monoxide problems, etc..
Severity Staffing-Montana DNRC pays up to 8 firefighters to staff the station each day and respond as a Task Force
to wildland fires within Yellowstone, Stillwater and Carbon Counties, as and when needed. They can also be called up
to respond to fires anywhere in the Southern Zone areas. The 2 State-owned type 5 wildland engines assigned to
Laurel are the ones primarily used for these calls. This has proven to be beneficial to Laurel as a means for a quick
response to all incidents.
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File Attachments for Item:
7. Budget/Finance Committee Minutes of March 11, 2025.
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File Attachments for Item:
8. Laurel Urban Renewal Agency Minutes of February 24, 2025.
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File Attachments for Item:
9. Laurel Urban Renewal Agency Minutes of March 10, 2025.
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File Attachments for Item:
10. Emergency Services Committee Minutes of February 24, 2025.
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File Attachments for Item:
11. Public Works Committee Minutes of February 18, 2025.
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File Attachments for Item:
12. Public Works Committee Minutes of March 17, 2025.
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File Attachments for Item:
13. Park Board Minutes of March 6, 2025.
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Laurel Park Board Minutes for March 6, 2025.
In attendance were Richard Klose, Phyllis Bromgard, Irv Wilke, Tom Canape, Paul Kober and Jon Rutt.
Kurt Markegard was in attendance for the city.
Renee Studiner was a visitor
The meeting was called to order at 5:28 and Michelle Mize was in attendance for the Tree Board.
Public Comment: Michele Mize said that Laurel is still a Tree City USA and Arbor Day will be scheduled for
the Fall of 2025.
1. Minutes from February 6 meeting - Phyllis Bromgard made a motion and Richard Klose seconded,
motion passed.
New Business
2. Baseball Netting for Billie Riddle Splash Park – Tom Canape made a motion to spend $600 to purchase
Netting. Richard Klose 2nd and the motion was approved.
Old Business
3. Other Parks – List of repairs for playground equipment has been made and parts are ordered.
4. Riverside Campground/other items – Code enforcement checks the campground daily. The shower building
demo and cleanup continues.
5. American Legion Building at Riverside Park – Security doors have been installed to further protect
the contents.
6. Riverside Park/Lead Cleanup – Moving slowly and waiting for the Health Department to
complete inspection.
7. Riverside Hall/Lions Club – Utilities have been transferred to the Lions Club. They want
to insulate and continue to replace the windows. Discussion followed on the city helping
with insulation and/or looking for grants to accomplish upgrades. Kurt brought up the CIP (Capital
Improvement Projects). This needs to be updated to allow money to be spent on these types of
projects. Kurt also brought up the Exxon Mobil penalty account has $283,000 available for projects in
the CIP.
8. Merging with the Tree Board – Waiting on the City Attorney for a decision. 2 Ordinances need to be
combined to make this possible and we will finish this at the next meeting.
9. Bathrooms at Billie Riddle Splash Park – The discussion was on using a prefab FW&P building to set on the
site. These cost about $60,000 and need to be added to the CIP.
Other Items
Nothing to report
April 3rd is the next meeting.
Meeting adjourned at 6:28
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File Attachments for Item:
14. Laurel Airport Authority Minutes of January 23, 2024.
93
January 23, 2024 Minutes
•Roll Call was taken to include Randy Hand, Shane Linse, Joseph Mutchler, Alan Kasemodel
•Meeting Attendance: Jim Wise, Chase Brownlee, Justin Zindell, Craig Canfield, Don
Schlegelmilch, Jim Schank, Brett McKenney, Doug Myers
•Approval of Minutes of previous meeting. 11/28/2023
•Financial Update
•Claims: All approved
•Public Input: Doug Meyers presented a letter of concern in regards to how the Laurel Airport
Authority is handling an eviction process of 2020 Fox Road. Brett McKenney, Don
Schlegelmilch, and Jim Schank voiced the same concern in regards of 2020 Fox Road.
Reports: KLJ Engineering-Master Plan Project Update, Grants update: We received a grant for
$38,000.00 for Ceilometer and $36,600.00 from MT Aeronautics for Pavement Maintenance for 2024.
Master plan is 95-98% completed, but will require further Billings for completion.
Old Business:
•Courtesy car contract with FBO was approved. A copy of insurance has been provided from the
FBO. The insurance carrier will notify the LAA of policy cancelation. The LAA courtesy car is
ready for delivery.
•AWOS options, annual fees, FAA Grants; We received a grant for $38,000.00 for Ceilometer and
$36,600.00 for Pavement Maintenance for 2024. KLJ Engineering for further investigate when
and how the AWOS platform can be reconstructed to include electrical modifications. Other
airports will be communicated with in regards to shared AWOS maintenance costs.
•Airport Camera that MT Aeronautics will pay for is tabled until February meeting.
•Windsock is up but lighting still needs electrical completed. May require further parts and
troubleshooting. Tabled until April 2024 meeting.
•Pick location and time slot on 2/8/2024: MSU Local Government-Dan Clark for training for
“Roles and Responsibilities on a Board”-Time will be 9-3pm and looking to conduct meeting at
the Laurel Golf Course.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 94
•Runway lighting issues, need. Plan to fix. Randy and Craig/KLJ will investigate the VASI’s
functionality.
•Need to get passwords for website, email, and phone documented and received from resigned
board member.
•Outhouse at main gate will be knocked down and filled with sand this Spring. 4/6/2024 will be a
day of Spring cleanup.
•FAA is going to audit the Laurel Airport this Spring. Awaiting an inspection date from the FAA.
•Airport needs to do a utility audit. Septic and utility locations will be located and documented
this Spring.
•SRE Building design ideas will be presented at the February meeting. Options will be other SRE
building designs as well as General Aviation Terminal options.
•Electrical box next to the Beacon will be removed on 4/6/2024 along with other items for Spring
cleanup.
•2024 Fox Road Issues and Updates. Need to have container painted, gate closed, and outdoor
storage removed. A letter will be sent out an further communication attempts made with the
occupant in regards to gate closure and a fence installed for airport security.
New Business:
•Jim Wise is voted and approved as new board member.
Old Business:
•2020 Fox Road eviction process was further discussed with owner and LAA. A motion was
made and approved to rescind the June 27th eviction of 2020 Fox Road pending approval of a
new lease. A motion was made and approved to create a lease within 30 days of January 23rd,
2024 to Brett Mckenney and Tom Boyce and made by the next board meeting for vote. A motion
was made and approved that all individual attorney fees will be paid by each party. 2020 Fox
Road will pay theirs, and the Laurel Airport Authority will pay ours.
•Commercial activities in Non-Commercial hangers is resolved. A motion was created and
approved to have this item removed from the agenda.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 95
•Weed issues/Letters completed. Payments from 3 individuals are still owed for lease terms/
airport dues and leased farm ground. Currently in the process of collecting payment.
•Order fireproof cabinet for airport leases is approved. Looking at options and tabled until
February 2024 meeting.
•Dave Gilner and Tom Prill are no longer interested in the hangar lot next to Musser’s and the lot
is still available.
New Business:
•Motion was made and approved for task order for pavement Maintenance per KLJ
•Motion was made and approved for a new NOTAM Call List.
•Motion was made and approved to have locks changed on Pilot Shack and replace lock on
Bulletin Board.
•Motion was made and approved to adjourn meeting.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 96
File Attachments for Item:
15. Laurel Airport Authority Minutes of February 27, 2024.
97
February 27, 2024 Minutes
•Roll Call was taken to include Randy Hand, Shane Linse, Joseph Mutchler, Alan Kasemodel, and
Jim Wise
•Meeting Attendance: Craig Canfield, Justin Zindell, Chase Brownlee, John Roberts, Jim
Roberts, Will Metz
•Approval of Minutes of previous meeting. 1/23/2024
•Financial Update
•Claims: All approved
•Public input on Non-agenda items: None
•Public input on Agenda items: Jim and John Roberts updated information in regards to the July
13, 2024 Fly-In.
Reports: KLJ Engineering-Master Plan Project Update &SRE/Terminal Building discussion.
New Business:
•Fly-In for July 13, 2024 discussed with the Montana Pilot’s Association.
•$11,795.00 quote for asphalt repair from gate to chip seal area from Hardives approved.
•Lease transfer for Rich/Donna Mckamy to Nicole Metz for 2210 Willis, 2211 Nicholas, and 2221
Nicholas approved.
•Nicole Metz request for a new 20-year lease with 11-year renewal option for 2210 Willis, 2211
Nicholas, and 2221 Nicholas approved.
•Request for Shane to discuss LAA lawsuit with Scott Green approved.
•Will acquire a couple quotes for new airport sign.
•Need to acquire hours and rate for coverage quote with MMA insurance. Motion to pursue
workcomp approved.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 98
Old Business:
•Motion approved to NOT use electronic email exchanges in regard to airport business.
•Motion approved to complete purchase of fire-proof file cabinet.
•SRE/Terminal building design ideas tabled until June.
•Reviewed past due lease payments.
•2024 Fox Road issues reviewed.
•2020 Fox Road lease changes approved.
•2020 Fox Road sub-lease tabled to next meeting.
•Motion was made and approved to adjourn meeting.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 99
File Attachments for Item:
16. Laurel Airport Authority Minutes of April 23, 2024.
100
April 23, 2024 Minutes
•Roll Call was taken to include Randy Hand, Shane Linse, Joseph Mutchler, and Jim Wise
•Meeting Attendance: Craig Canfield, Justin Zindell, Will Metz
•Financial Update
•Claims: Reviewed/Updated
•Public input on Non-agenda items: None
•Public input on Agenda items: None
Old Business:
•New Airport Entrance Sign: Still waiting on further bids for design and pricing.
•Workman’s Comp coverage: Awaiting underwriters and will update next meeting.
•Motion approved to complete AWOS install to include a couple thousand dollar expense
increase. Motion approved to increase the monthly cost of the AWOS operation.
•Wi-Fi cameras for the state have been requested to be put on the beacon tower. Will acquire a
couple internet options for the operation of the cameras.
•Motion approved to finalize the 2025 pavement upgrade with KLJ Engineering.
•Past Due lease payments are down to 2 individuals on unpaid leases.
•Scheduled a Clean Up Day/Work day for the Laurel Airport on May 20th. POC is Joe Mutchler.
•2024 Fox Road Issue and updates: A letter will be sent to Weber to keep gate closed or to fence
off the property. If a fence is not installed, one will be installed by the Laurel Airport and the
cost will be forwarded to Weber. If the fence installation is not paid, the non-aeronautical lease
will be terminated.
•2020 Fox Road Aeronautical lease and sub lease approval will be updated from Scott Green
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 101
New Business:
•Pavement Maintenance Bid Approved for American Road Maintenance for $319,514.75.
•Lease transfer approved for the 2432 DeFrance-Duane Grosulak to Karina Buechler.
•New Lease for Karina Buechler for 2432 DeFrance approved.
•Tom and Laura Mutchler 50-year lease approved for 2347 Stahley
•Doug Myers 50-year lease approved for 2420 Rathburn
•Application for another courtesy car and insurance quote approved
•Need to draft up language for past-due lease policy. Will have for next meeting.
•Solid Rock Gate Company approved to conduct gate maintenance every 6 months and will install
brush cover for $295.00.
•Annual fire service contract with the City of Laurel approved.
•Formal resolution approved for Chairman to pay monthly bills in the event a monthly board
meeting is not conducted.
•Liability insurance renewal approved for airport’s assets.
•Unfair Economic Advantage Initiative for the LAA tabled to next meeting to include further
verbiage.
Board Member Initiatives:
None.
Meeting Adjourned.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 102
File Attachments for Item:
17. Laurel Airport Authority Minutes of May 28, 2024.
103
May 28, 2024 Minutes
•Roll Call was taken to include Randy Hand, Shane Linse, Joseph Mutchler, and Jim Wise
•Meeting Attendance: Justin Zindell, Will Metz, Jim Roberts, John Roberts, Brad Sinclair
•Financial Update
•Claims: Reviewed/Updated
•Public input on Non-agenda items: None
•Public input on Agenda items: None
Reports: KLJ Engineering
Old Business:
•Fly-in Update: Will take place on 7/13/2024 at 8:00 am until the early afternoon. Motion was
approved to order and pay for 5 porto-potties.
•Motion for new airport entrance sign to be refreshed and updated to “Laurel Municipal Airport”
at a cost of $1,600.00 approved.
•Workman’s Comp coverage quote requested and awaiting for further information.
•Motion approved to have WispWest Internet and static IP address installed for Wi-Fi Cameras
•Still have two individuals that have past due lease payments
•Application completed for additional courtesy car and insurance quote
•Policy for past-due lease agreements will be updated at the next meeting. Joe Mutchler will draft
a proposal.
•Liability insurance Renewal will be updated at the next meeting.
•Unfair Economic Advantage Initiative for the LAA will be tabled to New Business.
•2024 Fox Road is awaiting and update from the attorney.
•2020 Fox Road non-aeronautical lease awaiting update from attorney.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 104
•2020 Fox Road sub-lease is awaiting non-aeronautical lease from the attorney.
New Business:
•FAA conducted an inspection on the airfield and found the temporary/permanent ag operation on
the ramp must stop and contain the chemical spills. The operation must also request a new
location and a commercial lease for the operation. Joe Mutchler will contact Jim Shock
•The gate by 2020 Fox Road was found open during the inspection. KLJ Engineering will inquire
if the LAA can request a grant for an automatic gate to be purchased and installed. A lock will
be installed for the time being.
Board Member Initiatives:
None.
Meeting Adjourned.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 105
File Attachments for Item:
18. Laurel Airport Authority Minutes of October 22, 2024.
106
October 22, 2024 Minutes
•Roll Call was taken to include Randy Hand, Shane Linse, Joseph Mutchler, and Jim Wise
•Meeting Attendance: Justin Zindell, Charlie Vance, Jim Schaak, Jacob Schneller, Sam Morris,
Brad Sinclair, Braydon Sinclair
•Financial Update
•Claims: Reviewed/Updated/Awaiting Cosner as he was out of town
•Public input on Non-agenda items: Sam Morris and the Rocky Mountain College Flight Team
would like to have an open house meeting to address any issues with the flight team conducting
practice operations on the Laurel Airport.
•Public input on Agenda items: None
Reports: KLJ Engineering
Old Business:
•Ceilometer needs to have a hand dug trench around concrete to finish the conduit run for the
electrical. Motion made and approved for Shane Linse to fix dirt and concrete work for new
conduit to finish the AWOS installation.
•Workman’s Comp coverage- Will put a sign-in sheet at the SRE building to document the
volunteer time for the workman’s comp.
•Wi-Fi cameras from the state- Need volunteers to bury the conduit for the install.
•Past Due lease from Heath Olson is still unpaid. This is the last individual.
•2020 Fox Road sub lease is still being drafted to present to the board.
•Prairie dogs issue on the field is still researching other options for removal. Attempting a private
applicator license for poison.
•Sprinkler system has been cleaned out and winterized.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 107
New Business:
•Motion made and approved for a new non-commercial 50-year lease for Jacob LLC, Nottingham
Condo, and Chris Owen.
•Motion made and approved for a new non-commercial 50-year lease for Randy Hand
•Motion made and approved for the November and December meeting to be combined and
conducted on 12/3/2024.
•Brad Sinclair has reserved the hanger lot next to Mert Musser
•Courtesy car grant for $5,000 has been approved. Need to bring options to the board for vehicle
purchase.
•Need to get a better power supply for the AWOS. Motion approved for Shane to purchase a
power supply.
•Letter sent to Scottt Green/Attorney to send to Heath Olson for past due lease payment.
•Motion approved to Pay Randy Hand for the electrical work done on the SRE building.
•Randy will ask the previous board member to give access to the website and google docs.
•KLJ’s request for a change order for the pavement maintenance was previously complied with.
•KLJ will fix the increased liquidated damages on all new construction contracts.
•Motion approved to require all new Laurel Airport Authority board members to complete board
training within 6 months of new appointment.
•Research of a new accountant for the Laurel Airport tabled until next meeting.
•Leatherneck aviation wants to tow banners out of the Laurel Airport. The Laurel Airport
Authority will conduct research before approving the operation.
•Rob Atkinson needs to come up with a business plan and operations report for his proposed ski
dive operation and present it to the Laurel Airport Authority.
•Jim Schaak will draft and present a commercial spray operation proposal to the next board
meeting.
•Meeting adjourned.
•
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 108
Board Member Initiatives:
None.
Meeting Adjourned.
Laurel Airport Authority
P.O. Box 242 Laurel, MT 59044
406-628-0172 109
File Attachments for Item:
19. Resolution No. R25-21: Resolution Of City Council Approving Final Annexation, Right-Of-
Way Dedications, And Zoning For Approximately One Acre Of Property Adjacent To The City
Of Laurel, As An Addition To The City Of Laurel, Yellowstone County, Montana.
110
R25-21 Final Annexation of One Acre Parcel (Hull Property), as an Addition to the City of Laurel, and Related
Rights-of-Way and Zoning
RESOLUTION NO. R25-21
RESOLUTION OF CITY COUNCIL APPROVING FINAL ANNEXATION, RIGHT-
OF-WAY DEDICATIONS, AND ZONING FOR APPROXIMATELY ONE ACRE OF
PROPERTY ADJACENT TO THE CITY OF LAUREL, AS AN ADDITION TO THE
CITY OF LAUREL, YELLOWSTONE COUNTY, MONTANA.
WHEREAS, a Petition for Annexation and Concurrent Zoning Designation was
submitted to the City of Laurel by Lance Hull, who is the property owner (hereinafter
“Petitioner”) of certain real property situated in Yellowstone County, Montana;
WHEREAS, the real property is generally described as that portion of Section 8,
Township 2 South, Range 24 East, P.M.M., Yellowstone County, Montana, on Certificate of
Survey No. 1642 amended Parcel A1 Less Herman Addition., Yellowstone County, Montana.
The real property is generally reflected on the Exhibits to the Petition for Annexation, included
as part of previously-approved Resolution No. R22-40, which is incorporated by reference
herein, and it includes all contiguous roadways and rights-of-way;
WHEREAS, the Petitioner sought annexation of the property and zoning as Residential
Multiple Family (hereinafter “RMF”);
WHEREAS, Petitioner sought annexation of the property into the City of Laurel in
order to access and utilize City of Laurel services, including, but not limited to, water, sewer,
police, and fire;
WHEREAS, the Laurel City-County Planning Board held a duly advertised public
hearing on Petitioner’s Petition for Annexation and Concurrent Approval of Initial Zoning
Designation on June 15, 2022;
WHEREAS, at the the conclusion of the hearing, the Planning Board voted to
recommend approval to the City Council of both the annexation and zoning request;
WHEREAS, the City Council held a duly advertised public hearing regarding
Petitioner’s Petition for Annexation on August 9, 2022;
WHEREAS, at the conclusion of the hearing, the City Council determined that approval
of the Petition for Annexation and Concurrent Approval of Initial Zoning Designation was in
the best interests of the City at this time;
WHEREAS, the annexation of the property and zoning is subject to an Annexation
Agreement by and between the City of Laurel and the Petitioner, which was executed by and
between the Petitioner and the City of Laurel and was attached to Resolution No. R22-40 and
thereto incorporated as part of the Resolution;
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R25-21 Final Annexation of One Acre Parcel (Hull Property), as an Addition to the City of Laurel, and Related
Rights-of-Way and Zoning
WHEREAS, the Property Owner has complied with all of the terms and conditions of
annexation imposed by the Laurel City Council;
WHEREAS, all public water, sewer, streetways, and storm drainages have been
extended by the Property Owner and approved by the Laurel Public Works Department;
WHEREAS, all rights-of-way have been dedicated to the City of Laurel;
WHEREAS, a Waiver of Right of Protest has been finalized, and the Development
Agreement has been executed and all appropriate and necessary work completed; and
WHEREAS, the City is prepared to accept the right-of-way dedications as demonstrated
on the Plat Exhibit, approve the Final Annexation of the property and all rights-of-way as
demonstrated on the Plat Exhibit; and assign the zoning on the property as RMF.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, as follows:
1. The owner of record of the territory annexed to the City of Laurel has executed
a Petition of Annexation.
2. Pursuant to Mont. Code Ann. § 7-2-46, the incorporated boundaries of the City
of Laurel shall be and the same hereby is extended and/or expanded to include
the territory described in Petitioner’s Petition for Annexation and all attached
Exhibits.
3. The following described territory is hereby annexed to the City of Laurel: that
portion of Section 8, Township 2 South, Range 24 East, P.M.M., Yellowstone
County, Montana, on Certificate of Survey No. 1642 amended Parcel A1 Less
Herman Addition., Yellowstone County, Montana. The real property is
generally reflected on the Exhibits to the Petition for Annexation, which is
incorporated by reference herein, and it includes all contiguous roadways and
rights-of-way.
4. The owner of record of the territory annexed to the City of Laurel and the City
of Laurel have executed an Annexation Agreement, which terms and conditions
have been met by the property owner and which are made a part of this
Resolution and the Petition for Annexation.
5. That the conditions of the annexation and zoning, as conditioned as follows,
have been met:
A. On all terms, conditions, and requirements of the Annexation Agreement
between the City of Laurel and Petitioner.
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R25-21 Final Annexation of One Acre Parcel (Hull Property), as an Addition to the City of Laurel, and Related
Rights-of-Way and Zoning
B. The property shall be zoned as RMF, which is consistent with the zoning
of adjacent and nearby properties.
C. The Waiver of Right to Protest, a copy of which is attached to Resolution
No. 22-40 and incorporated by reference herein, and this Resolution,
shall be recorded with the County Clerk and Recorder within ninety (90)
days after the adoption of this Resolution.
D. Connections to the City of Laurel Water and Sewer Systems have been
approved by the City of Laurel’s Public Works Department.
E. All improvements and infrastructure connections have been completed.
6. This Resolution shall be incorporated into the official minutes of the City
Council, and upon said incorporation, the City Clerk-Treasurer shall file a true
and correct certified copy of this Resolution and Meeting Minutes with the
Yellowstone County Clerk and Recorder.
7. From and after the date that the City Clerk -Treasurer files such certified copy
of this Resolution and of the City Council Meeting Minutes with the
Yellowstone County Clerk and Recorder, this Annexation of the above-
described territory to the City of Laurel shall be deemed complete and final.
8. Annexation and the City's responsibility for providing service to the property
shall become null and void upon Petitioner’s failure to satisfy the conditions
imposed by the City Council by and through this Resolution, the Petition for
Annexation, and the Annexation Agreement by and between the City of Laurel
and the Petitioner.
Introduced at a regular meeting of the City Council on the 25th day of March, 2025, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
March, 2025.
APPROVED by the Mayor the 25th day of March, 2025.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
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R25-21 Final Annexation of One Acre Parcel (Hull Property), as an Addition to the City of Laurel, and Related
Rights-of-Way and Zoning
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
20. Resolution No. R25-22 - A Resolution Of The City Council Approving The Expedited
Subdivision Application For The McLelland Subdivision.
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R25-22 Approve Expedited Subdivision Application (McLelland Subdivision)
RESOLUTION NO. R25-22
A RESOLUTION OF THE CITY COUNCIL APPROVING THE EXPEDITED
SUBDIVISION APPLICATION FOR THE MCLELLAND SUBDIVISION.
WHEREAS, applicant Leonard McLelland (hereinafter “the applicant”) submitted to
the City of Laurel a request for an expedited subdivision approval;
WHEREAS, the proposed 2 lot subdivision is located on East Maryland Lane and Alder
Avenue, with an address for the existing house of 708 East Maryland Lane;
WHEREAS, the legal description is Tract B1-A1 of Amended Tract B1-A of COS 2385
and consists of 2.094 acres (hereinafter “the subdivision”);
WHEREAS, the subdivision is located within the Laurel-Yellowstone County Planning
Jurisdiction and the City of Laurel City limits;
WHEREAS, the subdivision qualifies for expedited review under the Laurel
subdivision regulations consistent with the Laurel Growth Policy;
WHEREAS, the applicant has provided all of the supporting subdivision elements as
per Appendix H of the Laurel-Yellowstone County Subdivision Regulations, and the
documents provided by the applicant were deemed sufficient by the City of Laurel Planning
Department and reviewed by the City’s contracted Planner;
WHEREAS, Section 16.03.110 Part F of the Laurel Municipal Code provides as
follows:
Governing Body Action. At a regularly scheduled meeting, the AGB shall
consider the following information in deciding whether to approve or deny a
final plat:
1.The effect on agriculture, agricultural water user facilities, local services, the
natural environment, wildlife and wildlife habitat, and public health and safety
(MCA§ 76-3-608 {3)(a));
2. Consistency with the adopted Growth Policy and Bike/Ped Plan; and
3. These subdivision regulations.
4. The governing body shall give due weight and consideration to the
subdivider's expressed preferences (MCA§ 76-3-608(5)(b)). The governing
body may not deny approval of a subdivision based solely on the subdivision's
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R25-22 Approve Expedited Subdivision Application (McLelland Subdivision)
impacts on educational services (MCA§ 76-3-608(1)), or based solely on
compliance with the Growth Policy (MCA §76-3-605{2)(b)).
5. In the event the governing body denies the final plat, it shall send a letter to
the subdivider stating the reasons for the denial along with written findings of
fact (MCA§ 76-3-608(4)).
6. After all required signatures have been obtained, the plat shall be recorded
with the county clerk and recorder within twelve (12) months of the date of
approval.
WHEREAS, City Staff recommends that the Laurel City Council approve the expedited
subdivision to be known as McLelland Subdivision and further recommends that the applicant
has 12 months to receive all signatures required for the subdivision plat, SIA, and supporting
documents to be recorded with the County Clerk and Recorder; and
WHEREAS, the Laurel City Council considered all factors under the Laurel Municipal
Code and all governing Subdivision regulations and finds as follows:
Agriculture Impacts.
a. There are no agriculture impacts as this subdivision is within the City of
Laurel and zoned as a residential use.
Agricultural water user facilities Impacts.
a. No water rights have been conferred to the subdivider or future owners of the
lots within the subdivision.
b. Existing irrigation and other related water user facilities shall not be changed
or modified from their current use.
Local Services Impacts.
a. Fire Service will be provided by the Laurel Volunteer Fire Department
(Laurel Fire District).
b. Law Enforcement shall be provided by the Laurel Police Department.
c. The property is within the Laurel School District.
d. The proposed roadways and improvements for existing roadways within and
adjacent to the proposed Subdivision will not create a burden for roadway
maintenance.
Natural Environment Impacts.
a. The area of the proposed subdivision exists for residential use already.
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R25-22 Approve Expedited Subdivision Application (McLelland Subdivision)
b. The applicant has prepared the subdivision design to adequately protect water
quality and will not be installing septic systems but will connect to city wat er
and sewer services.
Wildlife and Wildlife Habitat Impacts.
a. The proposed Subdivision contains no known protected species or those with
special status.
b. The subdivision is located within the Laurel City Limits.
Public health & Safety Impacts.
a. The water and wastewater system connections will have to be approved by
the Public Works Director
b. The subdivision has been designed to ensure no impact arises for the
subdivision or surrounding property regarding water and/or wastewater.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, as follows:
1. The applicant’s request for expedited subdivision approval for the proposed 2 lot
subdivision located on East Maryland Lane and Alder Avenue, with an address for
the existing house of 708 East Maryland Lane, and a legal description of Tract B1-
A1 of Amended Tract B1-A of COS 2385 and consisting of 2.094 acres, is hereby
approved.
2. The applicant has 12 months to receive all signatures required for the subdivision
plat, SIA, and supporting documents to be recorded with the County Clerk and
Recorder.
3. After all required signatures have been obtained, the plat shall be recorded with the
county clerk and recorder within twelve (12) months of the date of approval.
Introduced at a regular meeting of the City Council on the 25th day of March 2025, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
March 2025.
APPROVED by the Mayor the 25th day of March 2025.
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R25-22 Approve Expedited Subdivision Application (McLelland Subdivision)
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
21. Resolution No. R25-23: A Resolution Of The City Council Authorizing The Mayor To
Reschedule City Council Meeting Set On Veterans Day.
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R25-23 Approve Reschedule of City Council Meeting – Veterans Day
RESOLUTION NO. R25-23
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
RESCHEDULE CITY COUNCIL MEETING SET ON VETERANS DAY.
WHEREAS, the City Council for the City of Laurel (hereinafter “the City”) has a
regularly-scheduled City Council Meeting on November 11, 2025 at 6:30 p.m;
WHEREAS, November 11, 2025, is the recognized holiday of Veterans Day;
WHEREAS, the City Council desires to move the November 11, 2025 City Council
Meeting to November 10, 2025, beginning at 6:30 p.m.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the November 11, 2025 City Council Meeting is hereby moved from November
11, 2025 at 6:30 p.m. to November 10, 2025 at 6:30 p.m.
Introduced at a regular meeting of the City Council on the 25th day of March, 2025, by
Council Member ________________.
PASSED and APPROVED by the City Council of the City of Laurel the 25th day of
March, 2025.
APPROVED by the Mayor the 25th day of March, 2025.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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