HomeMy WebLinkAboutPublic Works Committee Minutes 02.18.2025MINUTES
CITY OF LAUREL
PUBLIC WORKS COMMITTEE
TUESDA , FEBRIJARV 18, 2025
The Public Works Committee meeting was called to order at 6:00pm on Tuesday, February 18, 2025, by
Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay- Vice Chair, Iry Wilke, Shawn Mullaney, Richard Herr
Others Present: Matt Wheeler- Public Works Director
General Items:
Approval of Minutes from January 21, 2025. Iry made a motion to approve the minutes of January 21,
2025. Motion was seconded by Jodi. Motion carried 5-0 to approve the minutes.
2. Emergency Call Out Report- Report attached
i. Busy month. All callouts have been related to water leaks, sanding or plowing due to the extreme
weather conditions.
KLJ Report- Report attached
i. Laurel Water Tank Funding- Denied for the grant we previously applied for. We are applying for
additional grants, including through the MT DES. MT DES has assigned a grant writer to The
City and will be working with KLJ on the grant requirements.
ii. Love's Annexation- Love's is looking at installing an 8-inch sewer line. The City has asked for
the cost difference to install a larger line, to potentially pay the difference. Love's is looking to
install utility this summer.
New Business:
4. Shawn mentioned snow removal. There is snow piled in the curb area on ls` Ave. Concern over the
snow melting- the street is higher, so the runoff won't go down the street, but could run into property.
Matt stated they will be removing the snow piles.
5. Richard asked about street maintenance and if there will be any projects this summer. Matt stated just
patching and chip sealing scheduled for right now in order to save funds for the West Railroad Street
project.
6. Shawn brought up East Railroad out to Walmart needs lighting as well as a sidewalk or asphalt
pathway for people walking, especially in the morning and evenings when it is dark. Matt is not sure
about the right of way and what the city would be able to put in along that street.
7. Update on Stop Signs — Jodi mentioned the flashing stop signs that had previously been talked about.
She talked with Chief Langve who stated that there has not been an increase in accidents or complaints
tor the Intersection by the post office as well as East Maryland and I"' Ave. With (hot In inind, may not
be in the best interest to spend the nioney on flashing stop signs. Recommendation is to sit on this for a
season and see if there is a need.
Update on Fire Hydrant — The fire hydrant by the middle school will need to be dug Lip and parts
replaced once the weather allows. There is an operable fire hydrant over there that can be used., if the
need arises.
Announcements
Next Meeting will be Monday, March 17, 2025, at 6:00pm in Council Chambers
Meeting adjourned at 6:25pm
Emer_ etas t vel srne Ca6locl Lisp -1-25 TO 7-1-25
Maintenance Shop 406-628-4773 City Dispatch 406-628-8737
Response Code
X In Column Not accepting Overtime /NA = NotAvaRable N Responding /B=Phone Busy
Employee Name
Telephone
Shop Callout
-
1-18 -
I - 2-2 -
2 - -1 - 512-1612-17
Kevin Budge
406-850-5224
NA1
Y7
Y10
9
Y10
Jay Hatton
406 860 7525
NA2
NAi
NAI
NAI
NAI
Keith Guy
406-850-5464
NA3
NA2
NA2
Y10
6
Wade Spalinger
406-530-4084
NA4
NA3
NA3
2
Y7
Brandon Gonzales
406-679-0334
NA5
Y8
1 7
6
NA4.
Aaron Fox
406-694-7456
NA61NA41NA4
3
Y8
Troy Clifton
406-794-7689
NA71
NA5
1NA5
4
NA2
Joel Barnhardt
406-861-6408
Y10
Y9
1 8
7
Y9
Bridger Fornier
406-850-8134,
8
Y101
9
8
NA5
Kent Kuntz
406-672-7570
9
NA61NA6.5
NA3
Water and Sewer Callout
1-7
1-12
1-2011-20
1-22
1-23
2-1
2-3
2-61
Justin Baker
406-321-0208
yl
Y4
3
2
1
Y4
3
1
NAI I
Kevin Hoffman
406-861-7460
y2
I
Y4
3
2
1
Y4
2
NA21
Daniel Nauman
406-530-4643
y3
2
1
NAI
y4
3 �F2
-,Y3—
:y4:]_
Tom Burwell
406-850-5294
y4
3
.
2
--Y4r3
-1
2
1
Y4
3
Call Out - Date and Incident Location
1-7-25 h20 leak Washington ave
2-3 PLOWING SANDING
1-12-25 H2O LEAK Topeka under trailer
2-6 EMERGENCY LOCATE
1-18 Sanding streets
2-15 SANDING
1-20 Sewer Call out
2-16 SANDING
1-20 Frozen Service Line
2-17 PLOWING
1-22 LeakAtchison under trailer
2-1-25 H2O SHUTOFF
2-2 SANDING
Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Project Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
• Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
• Letter of Support from CHS Received
e Letter of Support from Wood's Powergrip
• Submittal uploaded to EDA on 7.11.24.
® Multiple calls back/forth with EDA to clarify information including need for the project,
priority for the city, provision of procurement documents, and verification of budget.
• EDA reviewed mid October and are waiting for notice of award - All grants must be awarded
(or declined) and contracted/obligated by 12/31/2024.
® As of 12/13/24, EDA is still telling us they don't have an update.
o Notified of EDA denial of funding on 1/7/2025
® KU reviewing other opportunities for funding
• Meeting between City and KU reviewing denial and other funding sources on 1/16/2025
® As of January 2025 City has spent $16,917.76 of the $56,000 budget for funding
applications.
® City proceeding with applying for a FEMA for a BRIC grant.
• MT DES has assigned them a grant writer and KU is coordinating with them for the
information they need.
® Deadline is March 15th. By that time City needs a resolution to accept the County Hazard
Mitigation Plan and provide FEMA a letter stating they can provide the 25% match.
5th to 7th Sewer Line Replacement
(KLJ # 2304-01231)
Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 1st Street
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Page 1 of 3
ENGINEERING, REIMAGINED
d It R L City of Laurel Project Stratus Update
February 14th, 2025
Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
will include the update of 3 manholes and associated surface replacement.
Current Status:
• Work Order Signed by City in September 2023
® Survey scheduled for week of October 16th, 2023
® Base Drawing created and Working on preliminary design
• Preliminary Plans and EEOC sent to City on 12.14.23
• DEQ Approval received on 2.20.24
B Project began advertising on 3/14/24 and bid open will be 3.28.24
® Project awarded to Western Municipal Construction
• Construction started on June 101h 2024
• Sewer Line fully installed and accepted on 7/10/24
• Change Order Requested by City personal put together with cost estimate and submitted to
City on 7/10/24
• City reviewed CO#1 cost and elected not to pursue
a Contractor achieved Substantial Completion on 8/1/24
® Contractor achieved Final Completion on 8/20/24
® Release of Retainage request submitted along with reconciliation Change Order
• Warranty walkthrough to occur in August of 2025
Laurel Planning Services (KLJ #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
® Zoning Regulations Update.
o Draft regulations sent to City April 11th, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 201h, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o To be presented at Workshop on 5/7/24
o Adoption occurred at Council on 5/14/24
0 2"d Reading and Public Hearing on 5/28/24.
o Regulations adopted by Council. Minor wording and numbering corrections needed.
o Wording and numbering corrections made and submitted to Kurt 7/3/24
o Waiting on final comments from Kurt
Page 2 of 3
ENGINEERING, REIMAGINED
a Love's Annexation
o Annexation Application received 3/25/J4
o Revised Package received byCity onS/2/24
o City requested KUtoreview on7/IZ/I4
o KU'sreview sent back toCity on7/1D/24
o Luves'ssubmitted design for review on12.18.ZO24
o Engineering review and comments sent back on1.1U.25
o Love's addressing comments
o Love's 2»dpackage received2.1O.25(stiUawaitingup6atedrepoUs)
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
= Bulk Water Sales Station
o Project task order to6estarted inearly 2O25
° West 7mStreet Water and Valve Replacement
o Pushed back until Town Pump renovations are completed.
Page 3of3
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