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HomeMy WebLinkAboutCity Council Minutes 02.06.1996Minutes of the City Council of Laurel February 6, 1996 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgets at ?:00 p.m., on February 6, 1996. COUNCIL MEMBERS PRESENT: Gay Easton Bud Johnson John Minch Miles Walton Ron Marshall Dirk Kroll Donna Kilpatrick Chuck Dickerson COUNCIL MEMBERS ABSENT: None INVOCATION: Invocation was given by Alderman Johnson. MINUTES: Motion by Alderman Marshall to approve the minutes of the regular of January 16, 1996, as presented, seconded by Alderman Dickerson. carried 8--0. meeting Motion CORRESPONDENCE: Received a letter from the Attorney General's office regarding manufactured homes. Received a letter from the Montana Department of Commerce regarding grant awards for the 1995 CDBG Housing and Neighborhood Revitalization Grant Competition. Received a letter from the Montana Department of Transportation regarding 1996 CTEP funds. Received a memo from MMIA regarding responsibilities of municipal building inspectors. Received two memos from the Montana League of Cities and Towns regarding the quarterly meeting with the Department of Environmental Quality and Republican action plan for the fall election and the 1997 Legislature. CLAIMS: Claims for the month of January were reviewed by the Budget/Finance Committee and recommended that they be paid. Motion by Alderwoman Kilpatrick to $432,470.43 for the month of January, carried 8--0. approve the seconded by claims in the amount of Alderman Minch. Motion AWARD TRUCK BIDS: Jim Flisrand made reference to the Special Street & Alley/Public Utilities Committee minutes of February 5, 1996. Bids were reviewed for a one ton truck, a tandem dump truck and a single axle dump truck. Several options for different truck bodies were received by each bidder on all three trucks. The committee reviewed each bid to make sure specifications were met. The committee recommended awarding the one ton truck bid to Laurel Ford with the Hell box that meets specifications. The bids on the Rugby box did not meet the specification according to literature submitted with the bids and through verification with Rugby Manufacturing. It was recommended that the bid for the tandem dump truck be awarded to Billings Truck Center with low bid and meeting specifications. The bid price is $?68.00 over the budgeted amount which includes trading in S-3. The committee feels the $768.00 can be transferred from the maintenance budget. A recommendation was made to award the bid for the single axle dump truck to Northwest Truck and Trailer Sales. The low bid was $12,227.00 over the budgeted amount. The committee looked at different options to finance this and they decided to take $12,227.00 from the amount budgeted for the bucket truck from within the solid waste budget. In discussion, Jim explained that Laurel Ford's bid on the one ton truck did not identify the type of box, however, they stated the box would meet specifications required at the bid price. Jim was asked to comment on the transmission in the single axle dump truck. Jim stated the truck has a computerized automatic transmission that can be programmed to the type of use that is needed. Tt w~]l ~-~ ...... Minutes of the City Council of Laurel Page 2 Council Meeting of February 6, 1996 is tremendous and is one of the reasons the price on the single axle truck is higher. Jim noted that truck sales have increased over the last few years which is making the price of trucks higher, at this time. Motion by Alderman Marshall to approve the recommendation from the Street & Alley/Public Utilities Committees to purchase a one ton truck from Laurel Ford, a tandem dump truck from Billings Truck Center, and a single axle dump truck from Northwest Truck and Trailer Sales, using option B to pay for the single axle dump truck, seconded by Alderman Minch. Jim commented that he will contact Northwest Truck and Trailer Sales and verify that all specifications are met with the F-Series model, single axle dump truck. If specifications are not met, then there would be another recommendation made to the council. The city has thirty days to make sure the city's specifications are met. A vote was taken on the motion. Motion carried 8--0. LAUREL MUNICIPAL CODE~ SUBDIVISIONS: ORDINANCE NO. 096-1 AMENDING TITLE 16 OF THE LAUREL MUNICIPAL CODE, SUBDIVISIONS Motion by Alderman Marshall that Ordinance No. 096-1 (first reading) be passed and adopted, seconded by Alderwoman Kilpatrick. A roll call vote was taken and all aldermen voted "YES". Motion carried 8--0. CAPITAL PROJECT - FIRE DEPARTMENT: RESOLUTION NO. R96-2 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA Motion by Alderwoman Kilpatrick that Resolution No. R96-2 be passed and adopted, seconded by Alderman Marshall. Motion carried 8--0. CAPITAL PROJECTS - STREET EQUIPMENT: RESOLUTION NO. R96-3 BEING A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA Motion by Alderman Dickerson that Resolution No. R96-3 be passed and adopted, seconded by Alderman Marshall. Motion carried 8--0. COMMITTEE MINUTES: --Budget/Finance Committee minutes of January 16, 1996 were presented and reviewed. Motion by Alderwoman Kilpatrick to enter the Budget/Finance Committee minutes of January 16, 1996, into the record, seconded by Alderman Easton. Motion carried 8--0. --Cemetery Board minutes of January 23, 1996 were presented and reviewed. Motion by Alderman Minch to enter the Cemetery Board minutes of January 23, 1996, into the record, seconded by Alderman Kroll. Alderman Dickerson suggested that the front entrance improvements of the cemetery may be a project for one or more service clubs. A service club could work with the city in making improvements within the city's requirements. Mayor Rodgets stated that there was discussion in this area from a group in the past but was not carried out. It is a good idea and information needs to be gotten out to interested service clubs that may want to help. A vote was taken on the motion. Motion carried 8--0. Minutes of the City Council of Laurel Page 3 Council Meeting of February 6, 1996 --City Council Committee of the Whole minutes of January 16, 1996 were presented. Motion by Alderman Dickerson Whole minutes of January 16, 1996, Motion carried 8--0. to enter the City Council Committee of the into the record, seconded by Alderman Minch. --Local Governmental Review Commission minutes of January 16, 1996 and January 29, 1996 were presented. These minutes are for informational purposes only. The committee is writing a charter that will be submitted to the voters in the November election. Motion by Alderman Marshall to enter the Commission minutes of January 16, 1996 and January seconded by Alderman Johnson. Motion carried 8--0. Local Governmental Review 29, 1996, into the record, --Special Street & Alley/Public Utilities Committee minutes of January 29, 1996 were presented and reviewed. The minutes were amended to add Chuck Dickerson and Ron Marshall as members present. Motion by Alderman Dickerson to enter the Utilities Committee minutes of January 29, 1996, Alderman Johnson. Motion carried 8--0. Special Street & Alley/Public into the record, seconded by --Special Street & Alley/Public Utilities Committee minutes of February 5, were presented and reviewed. 1996 Motion by Alderman Marshall to enter the Utilities Committee minutes of February 5, 1996, Alderman Dickerson. Motion carried 8--0. Special Street & Alley/Public into the record, seconded by COMMENTS FROM THE AUDIENCE: B Bar S Partnership - Reservoir Bob Graham was present to comment on the property owned by the B Bar S Partnership. The Partnership learned that the land was a possible site for the future proposed reservoir. B Bar S Partnership had offered the land for the water project in exchange for the fifteen lots that are west of Laurel. Nothing transpired from this offer. B Bar S had then offered the land for the water project in exchange for access to their property. Nothing transpired from this offer. The reservoir was not part of the water project. B Bar S is now offering to sell two acres to the city for $50,000.00. The city can purchase more than two acres if they wish. Bob presented two maps showing the city's water distribution systems. He referred to the reviews from HKM regarding the city's water problems. HKM had also recommended that site for a reservoir. The site is three thousand five hundred ten feet above sea level as per the survey of the Bureau of Land Management. Bob pointed out that a reservoir on that site would provide enough water pressure for a distance of about half way to Park City and to the south. According to various realtors and Double Tree, who have studied the growth of Laurel, the future and natural growth of Laurel will be to the west and to the northwest. At the present, there are two subdivisions being planned, one at the Laurel Golf Club and one to the north of the golf club. He stated the problem with a small town, such as Laurel, is that developers won't put the money out to develop subdivisions because of the rules and regulations. He said what will happen is that Laurel will be surrounded by rural subdivisions. The rural subdivisions will put pressure on schools, the fire department, and the police department without contributing additional revenue to the city. Bob suggests looking into the future of expanding the city. Eventually, rural subdivisions will come to the city stating their water quality is poor or quantity is low and they will request city water. The city can then supply water to the rural subdivisions as revenue to the City of Laurel. Without a reservoir, an option is that Minutes of the City Council of Laurel Page 4 Council Meeting of February 6~ 1996 west of Laurel is very minimal, at this time, and needs to be considered for fire fighting purposes. Laurel may be faced with putting in pump stations with the growth of Laurel or the sale of the fifteen lots. Bob mentioned that if the city needs more than two acres the price will stay the same per acre. The remaining acres would not be appealing to someone building a house with a reservoir in their back yard. The five acres on top of that ridge are the last ones for sale and may not only be a good investment for the future of Laurel for a reservoir but as a financial investment. Bob said the city wouldn't need to put in a road unless they put in a utility easement that would be more accessible for the city trucks. The city would only need an easement for the water lines. In discussion, Bob said he is not proposing that the city sell water to the subdivisions that are not within city limits but that the possibility would be there with the water reservoir. The city would have the opportunity to say that rural subdivisions would have to be annexed into the city to have city water, when their water is low in quantity or quality. The study didn't refer to subdivisions going to the east of the airport or east of Laurel. Bob stated that a city ordinance was passed to restrict the growth of subdivisions around the airport. He mentioned that the subdivisions that are to the east are in zone two and has excellent water. The highest point on the east side of Laurel is Village Subdivision so the present reservoir can supply water pressure to that area. Mayor Rogers referred Bob's proposal to the Public Utilities Committee. Bob commented that the land is listed and being shown but he felt that the partnership could wait for a decision from the committee. Negotiation Committee: Alderman Dickerson announced a Negotiation Committee meeting for February 13, 1996 at 5:30 p.m. in the city council chambers. Anyone from the council is welcome. APPOINTMENTS: Mayor Rodgets appointed Dave Michael to the Yellowstone County Board of Health to fill the unexpired term of Lonnie Kellogg (6-30-98). Motion by Alderman Dickerson to approve the appointment of Dave Michael to the Yellowstone County Board of Health to fill the unexpired term of Lonnie Kellogg (6-30-98), seconded by Alderman Johnson. Motion carried 8--0. Mayor Rodgers appointed Jim Flisrand to the Bright n' Beautiful Board as a representative of the City of Laurel. Motion by Alderman Dickerson to approve the appointment of Jim Flisrand to the Bright n' Beautiful Board, seconded by Alderwoman Kilpatrick. Motion carried 8--0. MAYOR'S COMMENTS: Mayor Rodgets and Alderwoman Kilpatrick thanked Don Hackmann for preparing the mid-year budget review documents. Alderman Johnson reported that the study commission is working on the charter and there are interesting issues being discussed. They would like more council members to attend the meetings. The meetings are the second and fourth Monday of the month at 7:00 p.m. in the council chambers. Mayor Rodgers announced there are three applications for the Yellowstone Historical Preservation Board. He will review them and make an appointment to fill the vacancy of Rom Bushnell. Alderman Dickerson announced a City County Planning Board meeting on February 8, 1996 at 7:00 p.m. There being no further business to come before the Council at this time, the meeting was adjourned at 8:05 p.m. Minutes of the City Council of Laurel Page 5 Council Meeting of February 6, 1996 Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 20th day of February. Donald L. Hackmann, City Clerk Ch~r~es Rodger~