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HomeMy WebLinkAboutCity Council Minutes 02.20.1996Minutes of the City Council of Laurel February 20, 1996 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgets at 7:00 p.m., on February 20, 1996. COUNCIL MEMBERS PRESENT: Gay Easton Bud Johnson John Minch Miles Walton Ron Marshall Dirk Kroll Donna Kilpatrick Chuck Dickerson COUNCIL MEMBERS ABSENT: None INVOCATION: Invocation was given by Alderman Johnson. MINUTES: Motion by Alderman Marshall to approve the minutes of the regular of February 6, 1996, as presented, seconded by Alderman Minch. Motion meeting carried CORRESPONDENCE: Received a "Thank You" letter from Laurel School Superintendent, A1 McMilin, for a fine job the city crews did sanding the streets around the schools. Attached to the letter is a copy of Mayor Rodgets' response. Received a letter from the O'Toole's regarding their property at 1819 W. Maryland Lane. Received the minutes and activity report for the month of January from the Yellowstone County Air Pollution Control Board. CITY CLERK'S AND CITY TREASURER'S FINANCIAL STATEMENTS: The City Clerk's and City Treasurer's financial statements for the month of January were presented. Motion by Alderwoman KilDatrick that the City Clerk's and City financial statements for the month of January, 1996, be approved, Alderman Easton. Motion carried 8--0. seconded by MELISSA SCIANNA, DOUBLE TREE, INC., HOUSING PROJECT: Melissa gave an update on the CDBG housing rehabilitation project. The city has received a $400,000.00 community development block grant for this project. These funds will rehabilitate thirty homes. The city will apply for a housing preservation grant in May from EECD, which was Farmers Home, for additional funds to contribute to the rehabilitation. In the fall, the city will apply for additional funds from the Home Investment Partnership Program to complete the rehabilitation. The following year, plans are to start the first time home buyer program with the same grant. The rehabilitation project will probably take two years to complete. Applicants who will be eligible to apply must~ be in low to moderate income. The project is structured so that anyone within the city limits can apply who are elderly or are in need of handicap accessible modifications to their homes. There is a specific project area that is open to anyone that is in the low and moderate income bracket and are located in a specific area on the south side of town. Julie, from Double Tree, is keeping a list of anyone that is interested. Double Tree has several weeks of preliminary paper work to do before they can start to accept home owner applications. The paper work includes environmental review and other documents for signatures. The council has passed a resolution to have Mayor Rodgets sign all documents relating to the CDBG grant. Melissa stated that Double Tree is the project manager and will be handling all the preliminary paper work and the environmental review. They will be taking the home owner applications. Double Tree will be dealing with the contractors. They will primarily be doing everything except some of the financial management, which Don Hackmann will do. Julie will prepare the draw downs which will be reviewed by Don. A signature form will be provided for signatures of Don, Mayor Rodgets, and one council member. Payments will be approved before checks can be issued to contractors. No money will be paid directly to the home owners. The contractor will sign a contract with the home owner, complete the work and the work will be accepted by the home owner and Double Tree's project inspector. Minutes of the City Council of Laurel Page 2 Council Meeting of February 20, 1996 Double Tree's project inspector does the preliminary inspection on each applicant. He comes up with the scope of work that needs to be done. The wiring, plumbing, and heating code items have to be done first before anything else can be considered. If money is available, then structural items can be completed such as the foundation, roof, windows, etc. They are considering an average of seventeen thousand five hundred dollars per house. The inspector reviews the scope of work with the home owner and then the work is bid out separately. There will be a different contractor for each house. Double Tree will go over the contract with the home owner to make sure they understand it. Some elderly home owners need help in understanding and feeling comfortable with the process. Double Tree will be present when the home owner signs the contract with the contractor. The contract is only between the home owner and the contractor, not the city. It usually takes thirty to sixty days to complete rehabilitation on a home. At the time of completion, Double Tree will receive a check from Don, made payable to the contractor, and then the contractor will be paid. Don, nor the city, will be bothered with contractors asking for payment. Contractors, who bid on a project, fill out an application and are pre-approved. They will be required to be registered with the Department of Labor, have workmen's compensation, and have liability insurance. They must not be on a federal debarment list. Any contractor or sub-contractor will be able to participate in the project. Double Tree screens each home owner. The home owner must be in a low to moderate income and then complete a lengthy application. They need to provide background information, a W-2 form, bank statements, employer's name and address so that employment and current income can be confirmed. Double Tree is careful about verifying income and will know for a fact that they are low to moderate income. Double Tree worked with an advisory committee when the grant application was written and needs to work with one during the administration process, The committee will meet once a month and review the bids that are received for each house. The committee will make sure the scope of work and cost is appropriate. The committee will vote and approve contracts before they can be signed, acting on behalf of the council. Melissa stated it would be a good idea if contractors were required to buy building permits and city business licenses. Melissa mentioned that there are approximately twenty names on the list of people that are interested in having their homes rehabilitated. Double Tree took pre-applications last year and all together there are approximately thirty-five. The applications have not been reviewed and it has not been determined if they are eligible. Don Hackmann stated there will be a budgetary authority resolution on the agenda at the next council meeting. The city doesn't have anything in the 1995-96 budget. There is a provision in the state law that states when a city receives a state or federal grant, a budget can be set up within the fiscal year. Project activities will include the demolition of three severely substandard vacant structures within the city. AWARD GRADER BIDS: Jim Flisrand referred to the Street & Alley Committee minutes of February 15, 1996. The committee reviewed three bids from John Deere, Cat, and Western Plains. John Deere's bid was for $102,000.00, Cat's bid was for $97,240.00 and Western Plains' bid was for $65,634.00. Each company had an optional five year full warranty at an additional cost. Western Plains' bid of $65,634.00 plus the five year full warranty for equipment at an additional $5,670.00, put the low bid at $71,304.00. Western Plains' champion patrol met all the specifications and included a five year full warranty. The city will be trading the existing patrol. Motion by Alderman Marshall to approve the recommendation from the Street & Alley Committee to purchase the champion patrol from Western Plains, Inc. with the five year full warranty for equipment, seconded by Alderman Marshall. Motion carried 8--0. Minutes of the City Council of Laurel Page 3 Council Meeting of February 20, 1996 LAUREL MUNICIPAL CODE, SUBDIVISIONS: ORDINANCE NO. 096-1 (second reading) AMENDING TITLE 16 OF THE LAUREL MUNICIPAL CODE, SUBDIVISIONS Public Hearing: No Comments. Motion by Alderman Marshall to close the public Alderwoman Kilpatrick. Motion carried 8--0. Motion by Alderman Dickerson that Ordinance No. 096-1 passed and adopted, seconded by Alderman Minch. A roll call all aldermen present voted, "YES". Motion carried 8--0. AMENDING THE CITY BOUNDARY: hearing, seconded (second reading) vote was taken ORDINANCE NO. 096-2 (first reading) AMENDING SECTION 1.12.010 OF THE LAUREL MUNICIPAL CODE, ORIGINAL TOWNSITE Marshall that Ordinance No. 096-2 Motion by Alderman passed and adopted, seconded by Alderman Minch. Motion carried 8--0. by be and 1996 were presented and Motion by Alderwoman Kilpatrick to enter minutes of February 6, 1996, into the record, Motion carried 8--0. the Budget/Finance seconded by Alderman Committee Johnson. --City Council Committee of the Whole minutes of February 6, 1996 were presented. Motion by Alderman Dickerson to enter the City Council Committee of the Whole minutes of February 6, 1996, into the record, seconded by Alderman Minch. Motion carried 8--0. --Local Governmental Review Commission minutes of February 5, 1996 were presented. The minutes are for informational purposes only. Alderman Marshall stated there will be a Local Governmental Review Commission meeting on Monday, February 26, 1996 at 7:00 p.m. in the Council Chambers. Council members were invited to attend the meeting. Motion by Alderman Marshall to enter the Local Commission minutes of February 5, 1996, into the record, Johnson. Motion carried 8--0. Governmental Review seconded by Alderman --Police Committee minutes of February 8, 1996 were presented and reviewed. Motion by Alderman Marshall to enter the Police Committee minutes of February 8, 1996, into the record, seconded by Alderman Minch. Motion carried --Street and Alley Committee minutes of reviewed. Motion by Alderman Easton to enter of February 15, 1996, into the record, carried 8--0. February 15, 1996 were presented and the Street and Alley Committee minutes seconded by Alderman Marshall. Motion --Budget/Finance Committee minutes of February 6, reviewed. COMMITTEE MINUTES: This ordinance will be presented at the March 5, 1996 council meeting. AMENDING CERTAIN JOB DESCRIPTIONS: Don Hackmann explained that this ordinance is for city boundaries. There will be an ordinance for ward boundaries at the next council meeting. A roll call vote was taken and all aldermen voted "YES". Motion carried 8--0, (first reading) be Minutes of the City Council of Laurel Page 4 Council Meeting of February 20, 1996 COMMENTS FROM THE AUDIENCE: APPOINTMENTS: Mayor Rodgets appointed Charlie Fischer to the City/County Planning Board to fill the unexpired term of Lonnie Kellogg (6-30-96). Motion by Alderman Dickerson to approve the appointment of Charlie to the City/County Planning Board to fill the unexpired term of Lonnie seconded by Alderman Johnson. Motion carried 8--0. Fischer Kellogg, Mayor Rodgets appointed LeAnn O'Donnell to the Yellowstone Historical Preservation Board to replace Rom Bushnell who moved out of the area. Motion by Alderman Dickerson to approve the appointment of LeAnn to the Yellowstone Historical Preservation Board, seconded by Alderman Motion carried 8--0. O'Donnell Johnson. MAYOR'S COMMENTS: Alderwoman Kilpatrick requested permission to leave the city from March 4, to March 8, 1996. 1996 Permission is not needed unless request for leave is for ten days or more. Mayor Rodgers complimented and thanked the public works department for resolving the problems with the water intake lines at the water plant, damaged by the ice breakup. The water intake lines will have to be repaired before there is high water. Jim Flisrand requested a special Public Utilities Committee meeting. A meeting was set for February 26, 1996, at 5:30 p.m. in the council chambers. There being no further business to come meeting was adjourned at 7:40 p.m. before the Council at this time, the Donald L. Hackmann, City Clerk Approved by the Mayor and passed Montana, this 5th day of March. Attest: Donald L. Hackmann, City Clerk by the City Council of the City of Charles Rodgers, ~ Laurel,