HomeMy WebLinkAboutPublic Works Committee Minutes 12.16.2024 (2)MINUTES
CITY OF LAUREL
PUBLIC WORKS COMMITTEE
MONDA ', DECEMBER 16, 2024
The Public Works Committee meeting was called to order at 6:00pm on Monday, December 16, 2024, by
Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay- Vice Chair, Jessica Banks, Shawn Mullaney
Others Present: Matt Wheeler- Public Works Director, Richard Herr
General Items:
Approval of Minutes from November 18, 2024. Jodi made a motion to approve the minutes of
November 18, 2024. Motion was seconded by Jessica. Motion carried 4-0 to approve the minutes.
2. Emergency Call Out Report- Report attached
i. This month has had more callouts than previous months. The 2 at Walmart are the lift station
over there. This is an issue the city will need to fix with the lift station.
KLJ Report- Report attached
i. Laurel Water Tank Funding- KLJ is stating they will have an update on the grants for the city by
the end of this month. These grants are just for the planning and design piece of this project
ii. 5th to 71h Sewer Line Replacement- Completed. Waiting on reimbursement payment from HB
355, this should pay for close to the entire expense
iii. Love's Annexation- Plans have been submitted to DEQ for approval
iv. Bulk Water Sales Station- This will most likely not be a 2025 project. City still needs to locate a
site for this to be located
V. West 71h Street Water and Valve Replacement- This is pending the Town Pump renovations to be
completed. This could be as early as this spring. This will be a total reconstruction of the street.
vi. Matt stated the refinery stormwater situation. The refinery does not want the city stormwater
running through the refinery. Right now, they are diverting the stormwater. The refinery is
looking for solutions for this stormwater. The state is involved as well, as the pipe under the
interstate needs repair as well.
New Business:
4. January and February meetings fall on holiday Mondays. Jodi would like to have the January meeting
in case there is an update on the grants. Jodi made a motion to move the January meeting to Tuesday,
January 21 at 6:00pm. Shawn seconded. Motion carried 4-0. The committee will address the February
meeting at the next committee meeting.
5. Shawn mentioned the LED Stop Signs that the committee previously discussed. Matt stated that the
committee needs to make a recommendation to move forward with this, so it can go to full council.
Jodi made a motion to move forward with this recommendation. Matt seconded. Motion carried 4-0.
W111 f 0 =
6. Matt stated the old bathrooms at Riverside need to be torn down. That will take place this spring.
Concrete is poured at the container site. City Shop has a few items that have come up and will be
presented at Budget and Finance committee next week. Also, lawn mower needs to be purchased. This
is in the 2024-25 Budget and will be presented to Budget and Finance committee as well.
Announcements
Next Meeting will be Tuesday, January 21, 2025, at 6:00prn in Council Chambers
Meeting adjourned at 6:3 1 prn
F, EF,
City of Laurel Project Status Update
Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads
Network.
Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
• Warranty Items completed and Project Closed Out
Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Project Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
• Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
• Letter of Support from CHS Received
• Letter of Support from Wood's Powergrip
• Submittal uploaded to EDA on 7.11.24.
• Multiple calls back/forth with EDA to clarify information including need for the project,
priority for the city, provision of procurement documents, and verification of budget.
• EDA reviewed mid October and are waiting for notice of award - All grants must be awarded
(or declined) and contracted/obligated by 12/31/2024.
511 to 7th .fewer tine Replacement
(KLl # 2304-01231)
Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 11t Street
Page 1 of 3
ENGINEERING, REIMAGINED
F
II `` }
City of Laurel Project Status Update
gym:
,0
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
will include the update of 3 manholes and associated surface replacement.
Current Status:
• Work Order Signed by City in September 2023
• Survey scheduled for week of October 16th, 2023
• Base Drawing created and Working on preliminary design
• Preliminary Plans and EEOC sent to City on 12.14.23
® DEQ Approval received on 2.20.24
® Project began advertising on 3/14/24 and bid open will be 3.28.24
® Project awarded to Western Municipal Construction
• Construction started on June 10th 2024
® Sewer Line fully installed and accepted on 7/10/24
® Change Order Requested by City personal put together with cost estimate and submitted to
City on 7/10/24
• City reviewed CO#1 cost and elected not to pursue
® Contractor achieved Substantial Completion on 8/1/24
• Contractor achieved Final Completion on 8/20/24
® Release of Retainage request submitted along with reconciliation Change Order
® Warranty walkthrough to occur in August of 2025
Laurel Planning Services (KU #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include; subdivision, zoning, development, fioodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
® Zoning Regulations Update.
o Draft regulations sent to City April 11th, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o To be presented at Workshop on 5/7/24
o Adoption occurred at Council on 5/14/24
0 2"d Reading and Public Hearing on 5/28/24.
o Regulations adopted by Council. Minor wording and numbering corrections needed.
Page 2 of 3
ENGINEERING, REIMAGINED
o Wording and numbering corrections made and submitted to Kurt 7/3/24
o Waiting onfinal comments from Kurt
m Mogan Elementary School Property Annexation
o Waiting onCity approval for public improvements
o Improvements are complete and waiting onCity inspection
a Love's Annexation
o Annexation Application received 3/2S/24
o Revised Package received byCity on5/J/24
o City requested KU to review on 7/12/24
o KU'sreview sent back toCity on7/18/24
o Loves'siscompleting design
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects.As
these are tentative, the timing and extent ofKU'sservices are T8D' unless noted otherwise.
m Bulk Water Sales Station
o Project task order tobestarted inearly JO2S
q West 7mStreet Water and Valve Replacement
o Pushed back until Town Pump renovations are completed.
Page 3 of 3
ENGINEERING, RE|W1AG|N6o