HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.28.2025The meeting was called to order by the Committee Chair at 5:30 pm.
Public Input: There was no public comment.
General Items —
1. Review and approve January 14, 2025, Budget and Finance Committee meeting minutes. Heidi Sparks
moved to approve the minutes of January 14, 2025. Casey Wheeler seconded the motion. With no
objection, the minutes of January 14, 2025, were approved. There was no public comment or Committee
discussion.
2. Review and approve purchase requisitions. Kurt presented a purchase requisition to the committee for
repairs on a garbage truck. Originally, they took it in to have the kingpins removed so that the city
mechanic could repair it, as the city does not have the equipment to remove kingpins. While taking it apart
it was determined that the knuckles were worn out along with the kingpins and bushings. Kurt stated that
his was an emergency repair as we needed to get the garbage truck back into service. The cost of the
repairs is $11,166.12. Michelle Mize moved to approve the purchase requisition. Heidi Sparks seconded
the motion. With no objection, the purchase requisition was approved. There was no public comment or
Committee discussion.
3. Review and recommend approval to Council; claims entered through January 24, 2025. Heidi Sparks
moved to approve the claims and check the register for claims entered through January 24, 2025. Richard
Klose seconded the motion. With no objection, the claims and check register of January 24, 2025, were
approved. There was no public comment or Committee discussion.
4. Review and approve Payroll Register for the pay period ending January 19, 2025, totaling $250,361.49.
Heidi Sparks motioned to approve the payroll register for the pay period ending January 19, 2025, totaling
$250,361.49. Michelle Mize seconded the motion. With no objection, the payroll register for January 19,
2025, was approved. There was no public comment or Committee discussion.
5. Review and approve December 2024 monthly financial statement. Heidi Sparks moved to approve the
December 2024 monthly financial statement. Michelle Mize seconded the motion. With no objection, the
December 2024 monthly financial statement was approved. There was no public comment or Committee
discussion.
New Business —A member asked Kelly if she could bring the last year financial statements for the city court to
review. Kelly explained the total accounts receivable, total amount in collection and the total collections
received.
Old Business — None
Other Items —
1. Review Comp/OT reports for the pay period ending January 19, 2025.
2. Mayor Update — Mayor stated that the city will be sending a few employees to a grant writing training in
Billings in March. The training will last two days.
3. Clerk/Treasurer Financial Update -Kelly stated that the new bus was delayed last week, due to a battery
issue. She was hoping to get it by the end of the week. Kelly is getting the final touches on the Transit
Grant finalized to submit. Kelly stated that she has received reimbursement for two of the HB 3 )55 grants
and had submitted another for reimbursement on Tuesday.
Announcements —
1. The next Budget and Finance Committee meeting will be held on February 11, 2025, at 5:30pm.
2. Casey Wheeler is scheduled to review the claims for the next meeting.
Meeting Adjourned at 6:12 p.m.
ResDectfallY submitted,
ekStr k
Clerk Trsur
er
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council
for the listed workshop agenda items.