HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.02.1996 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 2, 1996 4:30 P.M.
OLD COUNCIL CHAMBERS
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman- Donna Kilpatrick
Dirk Kroll Ron Marshall
Chuck Rodgers Don Hackmann
Gay Easton
Andy Loebe
Dave Michael
Jim Flisrand
The committee reviewed the March claims and recommended that they
be paid.
Several new vendors were approved.
Discussed the audit contract renewal proposal from Sam Boggess and
Associates. They are proposing to conduct fiscal year 96 audit for
a fixed fee of $3,900.00. If we would approve a three year
contract the fee would be $3,650.00 for each year audited.
Motion by Gay Easton, seconded by Ron Marshall to recommend a
3 year contract for a fee of $3,650.00 for each year audited.
Motion carried.
Discussed meeting dates to review 1996-97 preliminary budgets.
Dates have been set for April 29, 30, and May 6, 8, 13, 14, 20 and
22nd. Don will prepare a schedule and distribute them at the next
meeting.
It was mentioned that the cash reserve for a water reservoir should
not be restricted to just reservoir repair, but for water capital
projects in general. Don will change the terminology on the chart
of accounts.
Discussion regarding the purchase of the Arden property. The
committee recommended that a $100.00 payment be made for first
right of denial. Mr. Arden will get an appraisal on this property.
Purchase requisitions were approved as follows:
GENERAL FUND
Miscellaneous supplies for fire department
Books for Library
Transmission for police car #4
Cutting edge, bolts and nuts
Postage meter rental
Copy paper
268.58
249.00
735.00
219.00
204.00
262.00
POLICE TP~AINING FUND
Ammunition
WATER FUND
Laurel Aqua Knights work on the suction
line replacement project
Annual permit fee for water treatment plant
Calgon- Cat Floc T Polymer
SEWER FUND
Televise sewer lines (500 block of Colorado)
Misc. electrical supplies to install hardware
in motor control centers
Two inch swing check valves
84' 2" galvanized pipe rails for pumps in
lift station
Make adapter to mount operators to new
valves
Ton chlorine cylinder
Recondition motor and pumps for Elm Ave.
lift station and Village Sub lift
station
STREET MAINTENANCE FUND
55 gallon 15-40 motor oil
SWEEPING FUND
Suction hose
Main broom SD-2
Windshield installed on SD-2
$ 1,004.99
1,762.50
250.00
455.00
375.00
452.00
547.00
237.00
1,063.00
528.00
2,646.00
211.75
440.60
430.65
270.00
The meeting was adjourned at 5:07 p.m.
Respectfully submitted,
Don Hackmann
City Clerk
SAM BOGGESS & ASSOCIATES
Certified Public Accountants
Transwestern II Bldg., Suite 100
490 No. 31st Street
Billings, Montana 59101
March 22, 1996
Don L. Hackmann, City Clerk
City of Laurel
P.O. Box 10
Laurel, Montana 59044
RE: AUDIT CONTRACT RENEWAL PROPOSAL
It is time to put together our 1996 audit schedule and it is with
great pleasure that I submit to you the enclosed Audit Proposal
and contract to conduct your Fy 1996 audit. In this time of rais-
ing costs, you will find my fees very reasonable in comparison
with other auditors.
The audit will be conducted in accordance with the Single Audit
Act, P.L. 98-502, OMB Circular A-128, GAO "Standards for Audits of
Government Organizations, Programs, Activities, and Functions;
Guidelines for Financial and Compliance Audits of Federally
Assisted Programs," compliance supplement issued by OMB and other
pertinent regulations and Generally Accepted Auditing Standards as
outlined by the American Institute of Certified Public
Accountants.
The scope of the audit will include all funds and activities.
The Firm of SAM BOGGESS AND ASSOCIATES, CPAs is a local.firm
solely owned and operated by Sam Boggess. The.firm's practice is
limited to governmental auditing, accounting and technical
assistance. Our services are oriented toward Cities, Indian
Tribes, Counties, Towns, School Districts, District programs, and
not for profit entities. We have over 55 years of governmental
auditing and accounting experience.
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Our firm is a member of the Division of CPA Firm's Private Compa-
nies Practice Section and have been peer reviewed. The review was
an Unqualified Report which is the equivalent of getting a clean
audit report. The Peer review program is to insure the quality of
audit work performed by CPA's meets all standards. A clean report
is required by all firms doing governmental audits. It is an audit
of the auditor. We just had our last next review in August, 1994
and received a clean report. We are on the Local Government Ser-
vices Bureau's approved auditor list,.authorizing CPA's to conduct
local government audits in Montana.
We are proposing to conduct your Fiscal Year 1996 audit for a
fixed fee of $3900.00 or if you will approve a three year contract
the fee would be $3550.00 for each year audited.
A three year contract is in the best interest of the entity, as
the contract does allow either party to cancel the contract within
90 days of the end of any fiscal year by giving written notice to
the other party and the Local Government Services Bureau of the
Department of Commerce.
Samuel D. Boggess is the authorized representatives for the Firm
and is authorized to sign all contracts and documents for the
Firm. He can be contacted by calling (406) 252-4714 and 252.8420
or by writing to 490 No. 31st Street, Transwestern II Bldg., Suite
100, Billings, Montana 59101.
We are prepared to conduct the audit at any time you desire and
meet your technical service and other audit needs. All staff mem-
bers of the firm are seasoned governmental auditors with many
years of experience. We pride ourselves on quality and timeliness.
I sincerely hope you find our proposal satisfactory. If you have
any questions, please call our Firm at (406) 252--4714 or 252-8420.
Sincerely,
Samuel D. Boggess, CPA
SDB/sab
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