HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.01.1996 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 1, 1996 4:30 P.M.
OLD COUNCIL CHAMBERS
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman - Donna Kilpatrick
Bud Johnson Gay Easton
Dirk Kroll Ron Marshall
Don Hackmann
Jim Flisrand
Dave Michael
Mike Atkinson
Andy Loebe
The committee reviewed the September claims.
seconded by Bud Johnson to recommend that
carried.
Motion by Gay Easton,
they be paid. Motion
Two new vendors were approved, Weldtech Service, Inc. and A-Core of
Montana~
Discussion regarding the overtime listing of September 25, 1996.
Mike said that there could be more overtime in the police
department and dispatchers due to sickness and resignations.
Jim mentioned that the container site should be paved this week and
Empire Sand and Gravei will be doing some extra street work
leveling out a dip at West 12th Street and 8th Avenue. These are
all budgeted items.
Laurel joined the City of Billings in a purchase of garbage
containers and saved about $ 7,500.00.
Discussion regarding a part-time court clerk, security for City
Hall and Jim Martin's property.
Purchase requisitions were approved as follows:
GENERAL FUND
Building & fire codes for public works dept.
Funding for CTEP Project Manager
Nomex coveralls for new firemen
$ 633.00
1,000,00
594.75
GAS TAX FUND
City's share of hot asphalt by West School
4,475.00
WATER FUND
380' cable & 2 -12' slings to install winter
suction line and pull t rees 558.00
30'18" culvert for winter suction line 674.00
Labor to pull trees from intake pier 1,448.00
Annual service connection fee 5,020.00
SEWER FUND
Replace bearings on RBC 1,150.00
Testing for discharge permit-acute
toxicity quarterly test 550.00
Software design and programming for motor
control centers at WWTP 627.00
SOLID WASTE FUND
Dumping fees 5,107.70
Meeting adjourned at 5:26 p.m.
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Respectfully submitted,
Don Hackmann, City Clerk
EXHIBIT A
SEWER UTILITY SERVICE
REGULAR MONTHLY RATE
In-city users customer charge . . . . . . . . . $5 . 07/mo . per meter
outside City users customer charge . . . . . . . $5.07/mo. per meter
plus a consumption charge @$1.35 per 100 cu. ft.
Refinery- flat rate of $1.47 per employee per month.
RV Dump Station - 8 monthly customer charges plus 8 units of
consumption to be billed annually or $51.36 per year.
Flat rate- Out of City users- $19.05 per month.
Public schools shall be charged on actual use according to the
above formula for the months of September through June. Summer
consumption for July and August shall be at ten percent (10%) of
the average monthly sewer consumption for September through June.
R.R. industrial waste- .19 cents per 1,000 gallons of consumption.
These rates shall be charged on the total monthly water consumption
with the exception of summer sewer charges for residential
customers. The summer residential monthly charges shall be based
on an average consumption of the November billing (approximately
October 13th to November 13th) through the April, billing
(approximately April 13th to May 13th). Summer averaging starts
with the May billing (approximately April 13th to May 13th) and
runs through the October billing (approximately September 13th to
October 13th). Customers without an average will be billed a flat
rate of one customer charge plus average consumption per month in
proper classification (unit equals 100 cubic ft .) .
Average consumption
Single family in city . . . . . . . . . . . 7 units consumption
Minimum bill: $5.07
New Service Fee
The "New Service Fee" will be assessed to all new customers
requesting connection to the Laurel sewer system as follows:
1) Single family 4" service line $ 500.00
(0
s
2) Duplex, Triplex, or Four plea- 4"
service line
r- for first line
` each additional line
3) Residential. 6" service line
each additional line
4) commercial
for 3/4" to 1" line
for 1 1/2" to 1 3/4" line
for 2" line
for each additional inch
thereafter
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$ 500.00
$ 300.00
$ 700.00
$ 300.00
$ 500.00
$ 750.00
$1,000.00
$1,000.00
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sersi ce line
for first line
each additional line
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each additional line
4 ) C0 lerc i al
for 3/4" to 1" line
for 1 1/2" to 1 3/4" li ne
for 211 lire
for Each add t? oral inch
thsreaft
k
$ 750.00
$ 450.00
$ 1.000.00
$ 4,50.00
$ 750.00
$ 1100.00
$1,500.00
$1, 500•. 00
To: Mayor and City Council
From: Dave Michael.
Date: September 26, 1996
The Budget Finance Committee has determined that the sewer
fund needs a 13 percent sewer rate increase and cash on
hand, from various cash accounts, to balance the sewer fund
budget for Fiscal. Year 1996-97.
While presenting the purposed sewer rate increase to the
Public Utilities Committee, the Utilities Committee
recommended to increase the sewer rate increase to 20
percent instead of using cash on hand to balance the sewer
fund budget.
The City Council voted 4 to 3, at.the September.3, 1996
council meeting, to stay with the i' ,--scent in-ease this
year and to review the need for additional rate increases
through the budget process in the future.
The Budget Finance Committee instructed the city staff to
prepare long range needs, with a Consultants Survey, of
existing plant and system for present and future needs for
the sewer fund and budget. The sewer fund over the past
several years has not generated enough revenues to build a
sufficient surplus, in Sewer Improvements and WWTP
Replacement and Depreciation cash accounts, for major
replacement or expansion to the plant or system.
So therefore, I recommend in the future the Public Utilities
and Budget Finance Committees need to consider sewer rate
increases with enough revenues to fund such activities that
may be recommended by a Consultants Survey and O & M Cost to
operate the sewer department. I strongly recommend.the two
committees look at a sewer rate increase each year with
sufficient revenues to build reserves for future expansion,
replacement, and purchasing of needed equipment and adequate
0 & M budgets to operate.
0
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REVENUE VS EXPENSES"
1996/97 BUDGET
EXPENSES:
Sewer Plant / Lift Station
0 & M 101,815
Treatment
0 & M 274,983
Capital Outlay 400
275,383
SYSTEMS
0 & M 99,334
Capital Outlay 10,000
109,334
MISC. EXPENSES
Internal Services 96,282
Bond P/I 72,880
WWTP Rep/Depr. 24,000
?- 193;162
TOTAL EXPENSES 679,964
REVENUE:
Projected Metered Rev. 494,157
[ old rate
Misc. Revenue
29,800
523,957
Cash on Hand - Restricted
WWTP Rep/Depr 70,000
Sewer Improvements 1400
80,400
TOTAL REVENUE 604,357
TOTAL PROFIT OR.LOSS =(75,337)
AMOUNT OF INCREASE 65,853
ADJUSTED TOTAL PROFIT OR LOSS (9,754 )
CASH ON HAND. 9 , 754
Sewer Operating
ADJUSTED TOTAL PROFIT OR LOSS 000,000
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