HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.02.2000 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 2, 2000 6:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Co-Chairman Gay Easton
Ken Olson
Chuck Rodgers
Mark Mace
OTHERS PRESENT:
Mary Embleton
The committee reviewed September claims totaling $374,248.19. Motion by Ken, seconded by
Mark, to recommend approval of the claims to council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Replace air conditioning at City Hall $ 7,100.00
Update electrical at City Hall per fire inspection 1,020.00
3800-gallon water tank for new tender truck - Fire Department 9,000.00
Chelsea PTO for new tender truck - Fire Department 1,518.02
Towing bill for Engine #1 (deployment) - Fire Department 775.00
Gateway computer, monitor and printer - Fire Inspector 1,786.00
Update electrical at City Shop per fire inspection 1,088.00
Overhead door opener for Cemetery building 580.00
Chlorine supplies for pool 1,545.00
Sandblast testing of concrete at pool 800.00
STREET MAINTENANCE FUND:
3A" road material for stock
1,631.95
CAPITAL PROJECTS FUND:
Labor to install tank on new tender - Fire Department
700.00
WATER FUND:
Computer for plants superintendent
Chlorine for plant
10 meters, yolks, etc. for system
Dig water line on Hazel - system
2 valves, etc. for system
1,271.00
630.00
590.73
1,828.75
1,038.54
SOLID WASTE FUND:
Ladder for working on garbage trucks
Parts to repair lift arm on G-9
700.00
1,300.00
The comp/OT reports for PPE 9/17/2000 were reviewed by the committee.
The payroll register totaling $94,686.61 for PPE 9/17/2000 was reviewed and approved.
The committee reviewed the minutes of the 9/18/00 meeting. Mary reported that she had been in
contact with the judge, the DPW, and John Harwood of CorpsLINK. Mr. Harwood explained
that the Montana Conservation Corps and CorpsL1NK no longer had the resources to commit
personnel exclusively for Laurel City Court assigned community service. They are only taking
kids assigned by the county, but yet they still perform Laurel projects. Judge Kerr told Mary that
she has been working on a contract with Mountain Peaks and plans to use the grant money to pay
their fees. To date, there is no contract. The committee directed Mary to contact Mountain
Peaks for an update on the status of the contract. Motion by Mark, seconded by Ken to approve
the minutes of 9/18/00. Motion passed unanimously.
Mary reported that the city received $28,245.18 from the state for use of fire engine #1 in Ravalli
County from 8/19/00 to 9/5/00. There are $1,621.80 of costs directly related to this deployment,
and Mary recommended that these costs be reimbursed by a part of the state money. At the
9/5/00 Budget/Finance meeting, the Fire Department had requested that the money received from
the state go to the Capital Projects Fund for fire equipment. Discussion followed. Mary was
directed to do the following: 1) obtain a detail of the $28,245.18 from the state; 2) ask Jim if
FEMA is reimbursing some of the costs; 3) find out if this revenue can be put directly into the
Capital Projects fund or if it must go to the General Fund and then be part of the 10% of mill
levied revenues that can be transferred to Capital Projects.
The committee then discussed Ordinance 2.92, Travel Expense Reimbursement. Mary explained
that it has come to her attention that this ordinance needs revision and asked for guidelines. It
was agreed that the dollar amounts should be in the form of a resolution rather than an ordinance.
Mary was asked to check on state rates, and to bring this issue to the department heads for input.
Mary suggested that the process could be made more consistent if it were centralized into her
office. The committee would like a draft of the guidelines and resolution of cost allowances by
the first meeting in November.
The meeting adjourned at 7:10 p.m. The next Budget/Finance Committee meeting will be on
Monday, October 17th at 7:00 p.m.
Respectfully submitted,
~bleto~
Clerk-Treasurer