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Home My WebLink AboutPublic Works Committee Minutes 12.16.2024>A, The Public Works Committee meeting was called to order at 6:00pm on Monday, December 16, 2024, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Jodi Mackay- Vice Chair, Jessica Banks, Shawn Mullaney Others Present: Matt Wheeler- Public Works Director, Richard Herr WI ff rii'il'E � General Items: 1. Approval of Minutes from November 13, 2024. Jodi made a motion to approve the minutes of November 18, 2024. Motion was seconded by Jessica. Motion carried 4-0 to approve the minutes. 2. Emergency Call Out Report- Report attached i. This month has had more callouts than previous months. The 2 at Walmart are the lift station over there. This is an issue the city will need to fix with the lift station. 3. KLJ Report- Report attached i. Laurel Water Tank Funding- KLJ is stating they will have an update on the grants for the city by the end of this month. These grants are just for the planning and design piece of this project ii. 5 1 to 71h Sewer Line Replacement- Completed. Waiting on reimbursement payment from HB 355, this should pay for close to the entire expense iii. Love's Annexation- Plans have been submitted to DEQ for approval iv. Bulk Water Sales Station- This will most likely not be a 2025 project. City still needs to locate a site for this to be located V. West 7 1 Street Water and Valve Replacement- This is pending the Town Pump renovations to be completed. This could be as early as this spring. This will be a total reconstruction of the street. vi. Matt stated the refinery stormwater situation. The refinery does not want the city stormwater running through the refinery. Right now, they are diverting the stormwater. The refinery is looking for solutions for this stormwater. The state is involved as well, as the pipe under the interstate needs repair as well. New Business: 4. January and February meetings fall on holiday Mondays. Jodi would like to have the January meeting in case there is an update on the grants. Jodi made a motion to move the January meeting to Tuesday, January 21 at 6:00pm. Shawn seconded. Motion carried 4-0. The committee will address the February meeting at the next committee meeting. 5. Shawn mentioned the LED Stop Signs that the committee previously discussed. Matt stated that the committee needs to make a recommendation to move forward with this, so it can go to full council. Jodi made a motion to move forward with this recommendation. Matt seconded. Motion carried 4-0. 6. Matt stated the old bathrooms at Riverside need to be torn down. That will take place this spring. Concrete is poured at the container site. City Shop has a few items that have come up and will be presented at Budget and Finance committee next week. Also, lawn mower needs to be purchased. This is in the 2024-25 Budget and will be presented to Budget and Finance committee as well. Announcements Next Meeting will be Tuesday, January 21, 2025, at 6:00pm in Council Chambers Meeting adjourned at 6:3 1 pm. N Jam, H K City of Laurel Project Status Update December 16m, 2024 Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: w Task Order Signed by City on 12/13/23 ® Met with EDA to discuss Funding on 1/9/24 ® Letter of Support from CHS Received ® Letter of Support from Wood's Powergrip ® Submittal uploaded to EDA on 7.11.24. ® Multiple calls back/forth with EDA to clarify information including need for the project, priority for the city, provision of procurement documents, and verification of budget. ® EDA reviewed mid October and are waiting for notice of award - All grants must be awarded (or declined) and contracted/obligated by 12/31/2024. ® As of 12/13/24, EDA is still telling us they don't have an update. Stn to 7h Sewer Line Replacement (KU # 2304-01231) Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 1st Street and Main Street in Laurel, Montana. The existing sewer line experienced several collapses last year. Project Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: o Work Order Signed by City in September 2023 ® Survey scheduled for:week of October 16th, 2023 ® Base Drawing created and Working on preliminary design ® Preliminary Plans and EEOC sent to City on 12.14.23 ® DEQ Approval received on 2.20.24 Page 1 of 3 ENGINEERING, REIMAGINED City of Laurel Project Status Update December 16th., 2024 • Project began advertising on 3/14/24 and bid open will be 3.28.24 • Project awarded to Western Municipal Construction • Construction started on June 10th 2024 • Sewer Line fully installed and accepted on 7/10/24 • Change Order Requested by City personal put together with cost estimate and submitted to City on 7/10/24 • City reviewed CO#1 cost and elected not to pursue • Contractor achieved Substantial Completion on 8/1/24 • Contractor achieved Final Completion on 8/20/24 • Release of Retainage request submitted along with reconciliation Change Order • Warranty walkthrough to occur in August of 2025 Laurel Planning Services (KU #1804-00554) Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed. Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. o Draft regulations sent to City April 111h, 2023 o Zoning Map approved by Commission on August 16th, 2023 o Staff Recommendation to Zoning Commission to occur on December 20th, 2023 o Back to Planning Board Meeting on 1/17/23 o City to publish advertisement for Public Hearing o To be presented at Workshop on 5/7/24 o Adoption occurred at Council on 5/14/24 0 2"d Reading and Public Hearing on 5/28/24. o Regulations adopted by Council. Minor wording and numbering corrections needed. o Wording and numbering corrections made and submitted to Kurt 7/3/24 o Waiting on final comments from Kurt • Love's Annexation o Annexation Application received 3/25/24 o Revised Package received by City on 5/2/24 o City requested KU to review on 7/12/24 o KU's review sent back to City on 7/18/24 o Loves's submitted design for review on 12.10.2024 Page 2 of 3 ENGINEERING, REiMAGINED Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Projects a Bulk Water Sales Station o Project task order tobestarted inearly Z025 West 7th Street Water and Valve Replacement o Pushed back until Town Pump renovations are completed. Page 3of3 ENGINEERING, RE/WY8G|NED c - Overtime Callout!' 12-30-24 Maintenance Shop 406-628-4773 City Dispatch 406-628-8737 Response Code X In Column Not accepting Overtime /NA = Not Available N = Responding/B=Phone Busy Employee Name Shop Callout Kevin Budge Telephone 406-850-5224 11-24 NA1 11-19 H2O TURN ON Jay Hatton 406 860 7525 NA2 11-24 SANDING Keith Guy 406-850-5464 NA3 Wade Spalinger 406-530-4084 NA4 Brandon Gonzales 406-679-0334 NA5 Aaron Fox 406-694-7456 y8 Troy Clifton 406-794-7689 6 Joel Barnhardt 406-861-6408 7 Bridger Fornier 406-850-8134 9 Kent Kuntz 406-672-7570 Water and Sewer Callout 10 9-16 9-18 9-28 9-29 6 -Oct t6-oct 1114 11/9 11-16 11-17 11-19 11-25 Justin Baker 406-321-0208 nal nal NAI NAI NAI Y4 Y4 3 2 nal NA1 Y4 Kevin Hoffman 406-861-7460 3 na3 Y4 3 2 1 1 y4 3 y3 2 1 Daniel Nauman 406-530-4643 1 y4 I y4 3 Y4 1 3 2 2 1 y3 y4 3 2 Tom Burwell 406-850-5294 1 2 1 na2l NA21 NA21 Y4 3 1 3 1 2 1 y4 1 2 1 Y4 1 3 Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee Telephone 11/20 Thomas Henry 406-855-0831 NAI Cindy Caswell 406-591-9013 Y4 Corey Nicholson 406-351-1876 2 Norman Stamper 406-633-3291 3 Water Treatment Plant 628-4410 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee Telephone HP Nuernberger 406-696-1008 Dylan Ceaser 406-861-6620 Josh Sawyer 406-591-3959 Daniel Nauman 406-530-4643 Joe Waggoner 406-633-1879 TJ Worbel 406-861-7948 Daniel Waggoner 406-697-7526 CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 E One Call Locate - 1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 406-860-7890 Advanced Pump 406-586-1700 Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTRIC 406-860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 / MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 SanitarySystemOverflows call DEQ withing 24 hours at406-444-3080 Call Out - Date and Incident Location 9-16-24 h20 turn on 11-16 walmart lift station 9-18-24 sewer backup 11-17 walmart lift station 9-28-24 Elm Lift Pump Fail 11-19 H2O TURN ON 9-29-24 Elm Lift pump fail 11-20 SEWER PLANT ALARM CODE 3 10-6-24 2412 H2O shutoff fire 11-24 SANDING 10-16-24 H2O turn on 11-26 H2O SHUTOFF EMERGENCY 11-4-24 Structure Fire 11-9 sewer backup