HomeMy WebLinkAboutPublic Works Committee Minutes 11.18.2024The Public Works Committee meeting was called to order at 6:00pm on Monday, November 1.8, 2024, by
Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay- Vice Chair, Iry Wilke, Jessica Banks, Shawn Mullaney
Others Present: Kurt Markegaard- Planning Director
Public Input:
General Items:
Approval of Minutes from October 21, 2024. Iry made a motion to approve the minutes of October 21,
2024. Motion was seconded by Jodi. Motion carried 5-0 to approve the minutes.
2. Emergency Call Out Report- Report attached
i. November 9 call out was a backup of 2 manholes. This resulted in the sewer lines needing to be
jet -rodded. This is also a claim with MMIA since the sewer line backup was into a residence's
basement.
3. KLJ Report- Report attached
i. Laurel Water Tank Funding Project- Kurt stated that H.P. at the water treatment shows the
current water tank was last cleaned and inspected in 2019 and should be cleaned/inspected every
3 years. Kurt will have the report provided to the current committee for review.
o Iry asked about the cleaning of the tank. Kurt said the divers use a pool vacuum to clean the
sediment from the bottom. Much of the damage of the tank is from rocks being thrown at the
tank.
ii. Planning Services- Kurt stated not a lot going on in planning at the moment.
o There is a zone change request for the old high school to be converted into apartments. This
needs to go through a load test and will most likely be using Forrest Sanders to complete this.
This will potentially come before council in January/February timeframe.
o Morgan Elementary School Annexation- the water line has been put in. The ditch was
leaking and flooding the road. They did put a pipe into the ditch where they will be covering
the ditch. This will prevent the leaking and flooding.
o Love's Annexation- A late -comers agreement has been submitted to the City Attorney for
review. They are working on alignment of the water and sewer lines with MT DOT. City has
made a request that the manholes not be in the flow of traffic for safety reasons. Also, request
for a fire hydrant out there as well as a looped system for the water.
New Business:
Old Business:
Other Items:
4. Jodi mentioned that at the Small Business meeting several people mentioned that the stop signs at the
intersection of 1St and 6th by the post office are being run quite a bit more since the red blinking light
has been removed. Kurt mentioned the new flashing lights at the interchange could be an option, or
flashing lights around the stop signs could be another option. Kurt will also mention this issue to Matt
to look into.
i. Jodi also mentioned there was another intersection that was mentioned as an issue with the stop
signs being run. She will confirm the intersection and provide to Kurt/Matt as well.
Jodi also had a question about the new apartment building going in behind the liquor store. The new
building has 11 apartments and only has 11 parking spaces. This is becoming a problem for the
businesses in that area, since parking is extremely limited for the apartments and the businesses. Kurt
stated the building is in the central business district and this only requires I parking spot per unit. The
building also was built with 16-18 parking spots, as there are parking spots around the backside of the
building as well.
6. Resignation was received for both Dennis Eaton and Emelie Eaton, leaving two vacancies on the
committee.
Announcements
Next Meeting will be Monday, December 16, 2024, at 6:00pm in Council Chambers
Meeting adjourned at 6:57pm
Reason for Proiect: To provide yearly maintenance and improvements to the City of Laurel Roads
Network.
Project Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
• Warranty Items completed and Project Closed Out
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Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
• Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
• Letter of Support from CHS Received
• Letter of Support from Wood's Powergrip
• Submittal uploaded to EDA on 7.11.24.
• Multiple calls back/forth with EDA to clarify information including need for the project,
priority for the city, provision of procurement documents, and verification of budget.
• EDA reviewed mid October and are waiting for notice of award - All grants must be awarded
(or declined) and contracted/obligated by 12/31/2024.
Sth to 7th Sewer Line Replacement
(KU # 2304-01231)
Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 15t Street
Page 1 of 3
ENGINEERING, REIMAGINED
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!� City of Laurel Project Status Update
November 151h, 2024
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Project Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
will include the update of 3 manholes and associated surface replacement.
Current Status:
• Work Order Signed by City in September 2023
• Survey scheduled for week of October 16th, 2023
• Base Drawing created and Working on preliminary design
• Preliminary Plans and EEOC sent to City on 12.14.23
• DEQ Approval received on 2.20.24
• Project began advertising on 3/14/24 and bid open will be 3.28.24
• Project awarded to Western Municipal Construction
• Construction started on June 101h 2024
• Sewer Line fully installed and accepted on 7/10/24
• Change Order Requested by City personal put together with cost estimate and submitted to
City on 7/10/24
• City reviewed CO#1 cost and elected not to pursue
• Contractor achieved Substantial Completion on 8/1/24
• Contractor achieved Final Completion on 8/20/24
• Release of Retainage request submitted along with reconciliation Change Order
• Warranty walkthrough to occur in August of 2025
Laurel Planning Services (KU #1804-00554)
Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
• Zoning Regulations Update.
o Draft regulations sent to City April 111h, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o To be presented at Workshop on 5/7/24
o Adoption occurred at Council on 5/14/24
0 2nd Reading and Public Hearing on 5/28/24.
o Regulations adopted by Council. Minor wording and numbering corrections needed.
Page 2 of 3
ENGINEERING, REIMAGINED
o Wording and numbering corrections made and submitted to Kurt 7/3/24
o Waiting unfinal comments from Kurt
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Mogan Elementary School Property Annexation
o Waiting onCity approval for public improvements
o Improvements are complete and waiting onCity inspection
*
Love's Annexation
o Annexation Application received 3/ZS/24
o Revised Package received byCity onS/I/Z4
o City requested KUtnreview on7/1Z/24
o KU'oreview sent back toCity on7/I8/24
o Loveo'siscompleting design
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Projects
p Bulk Water Sales Station
o Project task order to be started in early 2025
° West 7mStreet Water and Valve Replacement
o Pushed back until Town Pump renovations are completed.
Page 3 of 3
ENGINEERING, RE|KxAG|mED
s _ Overtime Callout',12-30-24
Maintenance Shop 406-628-4773 City Dispatch 406-628-8737
Response Code Ix In Column Not accepting Overtime /NA = Not Available /Y = Responding/B=Phone Busy
Employee Name I Telephone T I I I I I I I I I I I T—
ShoD Callout
Kevin Budge
406-850-5224
NA1
Employee Telephone
9-28-24 Elm Lift Pump Fail
HP Nuernberger 406-696-1008
Jay Hatton
406 860 7525
NA2
Josh Sawyer 406-591-3959
10-16-24 H2O turn on
Daniel Nauman 406-530-4643
Keith Guy
406-850-5464 NA3
11-9 sewer backup
TJ Worbel 406-861-7948
Wade Spalinger
406-530-4084
NA4
CABLE TV down Tim Johnson 698-6254
Brandon Gonzales
406-679-0334
NA5
NW ENERGY 1-800-896-7862 LUMPY 406-860-7890
Advanced Pump 406-586-1700
Aaron Fox
406-694-7456
Y10
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446 2622
Troy Clifton
406-794-7689
6
Joel Barnhardt
406-861-6408
7
Jonathan Gonzalez
406-861-6662
8
Bridger Fournier 406-850-8134
Water and Sewer Callout
Justin Baker 406-321-0208
9
9-16 9-18
nal nal
9-28 9-29 6-Oct16-oct 11/4 11/9 11-16
NAI NAI NA1 Y4 Y4 3 2
11.17 11-19
nal NA1
Kevin Hoffman
406-861-7460
3 na3
Y4 3 2 1 1 y4 3
y3
2
Daniel Nauman
406-530-4643
y4 y4
3 Y4 3 2 2 1 y3
y4
3
Tom Burwell
406-850-5294
2 na21
NA2 NA2 Y4 3 3 2 y4
2
Y4
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474
Autodailer- 628-4866
Response Code
I NO= In 1st Column Not acceotina Overtime / NA = Not Available / Y = Resoondime
Water Treatment Plant 628-4410
11-16 walmart lift station
Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding
Employee Telephone
9-28-24 Elm Lift Pump Fail
HP Nuernberger 406-696-1008
9-29-24 Elm Lift pump fail
Dylan Ceaser 406-861-6620
10-6-24 2412 H2O shutoff fire
Josh Sawyer 406-591-3959
10-16-24 H2O turn on
Daniel Nauman 406-530-4643
11-4-24 Structure Fire
Joe Waggoner 406-633-1879
11-9 sewer backup
TJ Worbel 406-861-7948
Daniel Waggoner 406-697-7526
CABLE TV down Tim Johnson 698-6254
Matt Wheeler Cell# 208-1885 E
10ne Call Locate - 1-800-424-5555 (City Job # 25663)
Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811
NW ENERGY 1-800-896-7862 LUMPY 406-860-7890
Advanced Pump 406-586-1700
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 406-860-5464
NorthwestPipe 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446 2622
SanitarySystemOverfiows call DEQ withing 24 hours at406 444-3080
Cali Out - Date and Incident Location
9-16-24 h20 turn on
11-16 walmart lift station
9-18-24 sewer backup
11-17 walmart lift station
9-28-24 Elm Lift Pump Fail
11-19 H2O TURN ON
9-29-24 Elm Lift pump fail
11-20 SEWER PLANT ALARM CODE 3
10-6-24 2412 H2O shutoff fire
11-24 SANDING
10-16-24 H2O turn on
11-26 H2O SHUTOFF EMERGENCY
11-4-24 Structure Fire
11-9 sewer backup