HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.04.2012 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 4, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Doug Poehls - Co- Chairman Tom Nelson
Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Co -Chair Poehls called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no
public in attendance.
The minutes of the November 20, 2012 meeting were presented and approved via motion by Emelie, seconded by
Tom, and passed unanimously.
Emelie made a motion to approve the claims, in the amount of $251,650.77 for Council consent; Shirley informed
the Committee that the claims are higher this month due to US Bank loan payments. Tom seconded the motion, all
in favor, motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition is for a utility truck box
for the new pickup the water /sewer department has ordered. The utility box will be ordered through Kois Brothers
in the amount of $7,850. There was one other bid from HCL Truck Equipment in the amount of $8,157.75; Kurt is
requesting the quote from Kois Brothers. $40,000 was budgeted for the truck and the utility box. Per Kurt the
items will be under the budgeted amount. There was further discussion and Tom made a motion to approve the
purchase and Emelie seconded the motion. All in favor, motion passed.
The Comp /OT reports for PPE 11/25/2012 were reviewed by the Committee. Doug inquired as to what the
training was for in the Police Department. Shirley was unable to answer, but will ask the Police Chief and report
back at the next meeting. Tom inquired as to why some of the overtime was comp time and some overtime pay.
Shirley stated that the employee gets to choose which they want for the overtime. .
The Payroll Registers for PPE 11/25/12 totaling $140,140.61was reviewed by the Committee. Motion was made
by Emelie, seconded by Tom, to recommend council approval of the payroll register. Motion passed.
ClerWTreasurer Comments:
Shirley mentioned that the Auditors have changed the date of the audit. It will be the week of December 17 rather
than the week of January 22, 2013.
Mayor's Comments:
Neptune Water Meters The Mayor stated that Heidi is going to become involved in this matter and he hopes that
she will be able to get resolve. At present, Sam is still working on getting info from San Francisco and Hawaii on
their cases, but has not gotten anywhere. The Mayor will keep the Committee informed if anything new happens.
The Committee would like to know if the replaced meters are working OK or are there repeat offenders. The
Mayor will check with Kelly to find out.
Update on Union Negotiations — The Mayor let the committee know that the Union has requested a meeting on
January 3 2013 for new negotiations. A different negotiator, as well as the last one, will be here to try and help
with a reasonable agreement.
Other:
For next agenda:
Nothing new was requested.
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Budget/Finance Committee
December 4, 2012
The next regular Budget/Finance meeting will be Tuesday, December 18, at 5:30 p.m.
The meeting adjourned at 6:00 p.m.
Respectfully submitted, 6<
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Shirley Ewan, Clerk/Treasurer
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